Building

Using this option you can either create a new building by adding building details or create building along with the number of Floors and Rooms in the building.

 

To add new building,

  1. Log in to the FacilitiesDesk application using user name and password.

  2. Click the Admin tab in the header pane. This opens the configurations wizard page.

  3. In the Space block, click the Building icon. This opens the Building List View page.

  4. Click New Building link. This opens the building detail form.

  5. Select the Site Name from the combo box. New site can be added using the icon adjacent to the field. This is mandatory field.

  6. Specify the Building Name and a brief Description about the activities in the building in the respected text field.

  7. Specify the Building Area in the given text field. By default the area is measured in sq.ft. Select the Construction date of the building by activating the calender icon.

  8. You can attach image of the building or document by clicking on the corresponding options.

  9. Specify the lease details by selecting the status of the Property from the combo box. Ex: Leased or Owned.

  10. If leased, then specify the lease details such as Lease Name, Lease Start, Cost,  Lease Ends and a brief Description about the lease.

  11. Specify the Landlord Name for leased status and Tenant Name for owned and leased status.

  12. Attach the Lease Clause Attachment by clicking Attach button.

  13. Save the details. To add bulk floors to the building click Proceed With Bulk Floor. To add a new building click Save and Add New.

 

Building Wizard

  1. Click the Building Wizard link on the right hand side of the page. This opens the add Building Wizard page.

  2. Select the Site Name & Building Name from the combo box. They are mandatory fields.

  3. Specify the No of Floors of the building in the given numeric field. Say if you specify no of floors as 5 then 5 floor name text fields gets populated so as to specify the room details and room types for all the five floors as shown below in the picture.

 

Room Types

There are three different room types available in FacilitiesDesk. In each floor of the building the rooms can be classified under these three room types as,

These rooms can be either employee cubicle, kiosk or cell in which the size of the user room might vary based on the need or hierarchical structure of the company. These user rooms will be taken for vacancy calculation based on the occupancy size.

Service rooms will be taken for general usage by all the employees in the company. Ex: Pantry, Dinning Room, Gym Room, Rest Room and so on.

In the Conference rooms you can have formal or casual meetings, a small get-together, party and so on. These rooms will be booked or blocked for a specific time period.  

 

Note: While specifying number of user rooms, service rooms and conference rooms for each floor you need to follow certain set of rules to generate their name and range automatically.

Specify the room name with in quotes and then specify the number range in the given text field. Ex: if you would like to generate User Rooms 1-50 in the first floor, then specify the User Room Name and Range as "UR" 1-50 as shown below. Once you enter the room name and range in any of the floor the same name and range gets populated in the other floors automatically. If needed you can also edit the range and name.

If you like to generate multiple set of rooms then specify the room name and range separated by commas. Ex: "UR A" 1-15, "UR B" 1-15, "UR C" 1-15 and so on.

 

 

Edit Building Details

  1. To edit the building details, click the title of the building from the list view. This opens the building details page with an edit option.

  2. Click the edit icon . This opens the building details in the editable format.

  3. Modify the details and save the changes.  

Import Building Data From CSV

  1. Click the Import Building Data from CSV file link at the right hand side of the building view list page .This opens the building import wizard page as shown below,

  1. Click the Browse button and locate the CSV file.

  2. Click Next >> to go to the Customize mapping page. Map the space details and building details of the from the CSV file to map it to the FacilitiesDesk requester fields.

  3. Once you are done with the mapping click the Next button to go to the Import Now page to import data from the CSV file. Click Import Now button. The building data imported from the CSV file will be listed under the building list view.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FacilitiesDesk - Integrated Facilities Management Software

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