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Using this option you can either create a new building by adding building details or create building along with the number of Floors and Rooms in the building.
Click the Admin tab in the header pane. The configuration wizard page opens.
In the
Space block, click the Building
icon.
Add New Building
From the building list view page, click New Building link. The building detail form opens as shown below,
Choose
the Site Name from the drop down
menu. You can also add a new site on selecting the add new icon beside the site field.
Specify the Building Name and a brief Description about the activities in the building.
Specify the Building Area. By default the area is measured in sq.ft.
Select the Construction Date of the building on invoking the calender icon.
You can attach image of the building or any relevant document by clicking on the corresponding options.
Specify the lease details by selecting the status of the Property from the combo box. Ex: Leased or Owned.
If leased, then specify the lease details such as Lease Name, Lease Start, Cost, Lease Ends and a brief Description about the lease.
Specify the Landlord Name for leased status and Tenant Name for owned and leased status.
Attach the Lease Clause Attachment by clicking Attach button.
Save the details. To add bulk floors to the building click Proceed With Bulk Floor. To add a new building click Save and Add New.
Building Wizard
From the building list view page, click Building Wizard link. The Building Wizard page opens.
Select the Site Name & Building Name from the drop down menu. Both are mandatory fields.
Specify
the No of Floors of the building
in the given numeric field.
Say, if you specify the no of floors as 4, then 4 floor name text fields
gets populated so as to specify the room details and room types for all
the four floors as shown below in the picture.
Room Types
There are three different room types available in FacilitiesDesk. In each floor of the building the rooms can be classified under these three room types as,
User
Rooms
These rooms can be either employee cubicle, kiosk or cells where
the size of the user room may vary based on the need or hierarchical structure
of the company. These user rooms will be taken for vacancy calculation
based on the occupancy size.
Service
Rooms
These rooms are taken for general usage by all the employees in
the company. Ex: Pantry, Dining Room, Gym Room, Rest Room and so on.
Conference
Rooms
In the Conference rooms you can have formal or casual meetings,
a small get-together, party and so on. These rooms need to be booked or
blocked for a specific time period.
Note: Certain set of rules needs to be followed while specifying the number of user rooms, service rooms and conference rooms for each floor to generate their name and range automatically.
Specify the room name with in quotes and then
specify the number range in the given text field.
Say, if you would like to generate User
Rooms 1-10 in the first floor, then specify the User
Room Name and Range as
"UL" 1-10.
Once you enter the room name and range in any of the floor the same name and range gets populated in the other floors automatically. If needed you can also edit the range and name.
If you wish to generate multiple set of rooms then specify the room name and range separated by commas. Ex: "UL A" 1-15, "UL B" 1-15, UL C" 1-15 and so on.
Edit Building Details
From the building list view page, select the building name you wish to edit. The building information page opens.
Click
the Edit icon .
The building details page with the previously configured values opens.
Modify the required fields and click Update. If you wish to retain the previously configured values then select Reset.
Import Building Data From CSV
From the building list view page, click Import Building Data from CSV file link. The building import wizard page opens as shown below,
Click the Browse button and locate the CSV file.
Click Next >> to go to the Customize mapping page. Map the space details and building details of the from the CSV file to map it to the FacilitiesDesk requester fields.
Once you are done with the mapping click the Next button to go to the Import Now page to import data from the CSV file. Click Import Now button. The building data imported from the CSV file will be listed under the building list view.
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