Viewing Building Details & Add New Floor

 

In the building details page, you have the Building Information and Floor list View blocks. In the Building Information block you have the building name, description, site name, building area and so on. And under the Floor List View block you have all the available floors for the building, you can add and delete floor.

 

To view the building details,

  1. Click the Space tab to open the space details page. By default the view type would be Region list view page.

  2. You can directly go to the site details page by selecting the view type as Building from the combo box. The building list view is displayed as shown below. All the available building irrespective of the region and site is shown.

  1. To view the building details, click the building name to be viewed from the building list view block.

[OR]

You can have the drill down view of building details, (that is) a step by step process to view the building details page.

 

To have a drill down view,

  1. From the region list view page ---> click the corresponding region name ---> the Region Details page opens along with the site list view.

  2. From the site list view block ---> click the corresponding site name to be viewed ---> the Site Details page open along with the building list view.

  3. From the building list view block ---> click the corresponding building name to be viewed ---> the Building Details page opens as shown below,

Building Information

Under this block, you can view the building details and if needed you can also edit the details .

 

To Edit Building information,

  1. Click the edit icon in the building information block to open the New Building form.

  2. Modify the details and Save the changes.

 

Floor List View

Under this block, you have the list of all available floors for the buildings as shown below.

 

 

From the Floor List View, you have floor name column, description column, floor area column, user rooms column, seat count column, service rooms column, conference rooms column and finally total number of rooms available for the floor columns. Along with the other columns, you also have the Vacancy Status column which gives the total rooms vacant for the floor in percentage as shown below,

 

 

Add New Floor

You can add new floors to the building. To add new floors,

  1. Click the New Floor button in the floor list view block of the building details page. [OR]

You can click the Create link and select Floor option from the list. The add floor page opens as shown below,

 

 

  1. If you have opened the Add Floor form through Create link as shown above, then in the add floor form you need to select the Site Name and Building Name from the combo box, else these details will be automatically populated. They are mandatory fields.

  2. Specify the Floor Name in the given text field. Ex: Floor 1, Floor 2, Ground Floor etc. This is a mandatory field.

  3. Specify the Floor Area in Sq. Ft in the given text field.

  4. Specify the Description about the Floor in the given text field.

  5. You have an option to attach documents to application using Attach Documents button.

  6. You also have an option to upload the floor map in CAD drawing or image using Attach Floor Plan button. This opens Attach File page.

    1. Click the Browse button. This opens the Choose file page.

    2. Select the file to be imported. Supported formats are .dwf, .jpg, .gif and .png

    3. Click Attach File button to import the data. Once the data is imported, you get a message stating.

    4. Map the properties for the available fields, such as, Room Name, Room Area and Description.

  7. Save the details. You can see the newly added floor getting listed in the list view.

  8. Click Save and add new button to save the floor and add another floor.

Import from CSV

If you have your floor data in the CSV file then you can import the data from the file using Import From CSV option.

  1. Click the Import From CSV button. The Floor Import Wizard page opens.

  2. Locate the CSV file and import the floor details.

For more information on import from CSV refer Import Floor Data from CSV.  

 

 

Delete Floor

  1. To delete the floor under a building, select the floor name by enabling the check box.

  2. Click the Delete button. A pop up window pops up asking your confirmation on the delete operation.

  3. Click OK to proceed. You can see the floor name deleted from the list.

FacilitiesDesk - Integrated Facilities Management Software

Copyright © 2008, ZOHO Corp. All Rights Reserved.
ManageEngine