Viewing Floor Details & Add New Room

 

In the floor details page, you have the Floor Details, Room list View and Room grid View tab.

The Floor Details tab consists of the floor name, description, site name, building name, floor area, floor image and so on. In the Room List View tab all the available rooms in the building is listed where you can add,edit and delete rooms. The Room Grid View is a customized layout diagram of the all the rooms in a floor.  

 

To view the Floor details,

  1. Click the Space tab to opens the space details page. By default the view type would be Region list view page.

  2. You can directly go to the floor details page by selecting the view type as Floor from the Select View Type combo box. The floor list view page is displayed as shown below. All the available floors irrespective of the region, site and building is shown.

  1. Click the floor name to be viewed from the floor list view block. The floor details page opens as shown below

[OR]

You can have the drill down view of floor details page, (that is) a step by step action to view the floor details.

 

To have a Drill Down View,

  1. From the region list view block ---> click the corresponding region name ---> the Region Information page opens along with the site list view.

  2. From the site list view block ---> click the corresponding site name to be viewed ---> the Site Information page opens along with the building list view.

  3. From the building list view block ---> click the corresponding building name to be viewed ---> the Building Information page opens along with the floor list view.

  4. From the floor list view block ---> click the corresponding floor name to be viewed ---> the Floor Information page opens as shown above.

Floor Information

Click the drop-down icon to view the floor details page. From this page, you can view the Floor Image and Floor details such as, floor name, floor area, floor description, building name and site name and also you can edit the floor information.

 

To Edit Floor information,

  1. Click the edit icon in the floor information block. The Add Floor form opens.

  2. Modify the details and Save the changes.

To View the Floor Image,

 

 

Room List View

Under this block, you have the list of all available rooms for the floors as shown below,

 

 

In the Room List View block, you have room name column, description column, room area column, room type column and room standard columns.  Along with the other columns, you also have the Room Vacancy Status column which displays the vacancy status such as, occupied, vacant, service rooms and so on.

 

 

 

Add New Room

  1. Click the New Room button in the room list view block of the floor details page. [OR]

From Create link --> select Room option from the list. The Add Room page opens as shown below,

 

 

  1. If you have opened the Add Room form through Create link as shown above then, in the add room form you need to select the Site Name and Building Name, Floor Name, Room Type from the combo box, otherwise these details gets populated automatically. They are mandatory fields.

  2. Specify the Room Name in the given text field. Ex: Employee cubicle, CEO room, pantry and so on. This is a mandatory field.

  3. Specify the Room Area in Sq. Ft in the given text field.

  4. You also have an option to attach Room Image and documents to the application using Attach an Image & Attach Documents button.

  5. Specify the Description about the room in the given text field.

  6. Save the details. You can see the newly added room getting listed in the list view.

  7. Click Save and add new button to save the room and add another room.

Import from CSV

 

If you have your building data in the CSV file then you can import the data from the file using Import From CSV option.

  1. Click the Import From CSV button. The Room Import Wizard page opens.

  2. Locate the CSV file and import the room details.

For more information on import from CSV refer Import Room Data from CSV.  

 

 

Delete Room

  1. To delete the room, select the room name by enabling the check box.

  2. Click the Delete button. A pop up window pops up asking your confirmation on the delete operation.

  3. Click OK to proceed. You can see the room name deleted from the list.

 

Grid View

The Grid View is a customized design of the floor layout which gives the details of all the rooms in the floor, the location of the users and their associated resources. Unlike AutoCAD where the CAD diagram is drawn using an AutoCAD software, Grid View is customized and designed by the administrator.

 

Click the Grid View tab in the Floor details page. The following actions can be performed in the page,

Viewing the Grid View

The Grid view opens to display the customized floor plan of a particular floor. From the floor plan, the room details such as the requester details along with their associated resources and the room booking calender (conference room) can be viewed by clicking on user icon and room booking icon respectively.

  

 

Customizing the Grid View

On adding rooms to a floor, the rooms are displayed randomly in the Grid View. To customize the grid view,

  1. Click Edit icon . The Edit Rooms's Grid View opens to display the Insert Room's block on the left hand side of the page and the Floor Layout block.

  2. The Insert Room's consists of all the available rooms in the floor. The cells in the Floor Layout can be combined, additional cells can be added and cells can be deleted.

 

Floor Layout

Start Drag - to drag the rooms from the Insert Room's block to the floor layout.

Merge Selected Cells - to merge two or more cells.

Revert Selection - to cancel the selection of the cells.

Delete Rooms - to delete all the rooms in the floor layout.

 

Inserting Rooms

  1. From the Edit Room's Grid View page, click the Edit Layout icon under the Floor Layout block. Click Start Drag icon.

  2. From the Insert Room's block, click and drag the rooms to the Floor Layout.

  3. Click Save. To revert the changes made, click Revert.

Merge Selected Cells/ Revert Selected Cells

  1. Select the cells to be merged in the floor layout. Click Edit Layout icon -> Merge Selected Cells icon. To revert the selected cells, click Revert Selection icon.

  2. Click Save. To revert the changes made, click Revert.

Delete Rooms

All the rooms in the floor layout can be deleted on clicking the delete room icon.

 

 

Search

From the Grid View page, you can search for employees, vacant or occupied rooms and the room type. To perform search in the grid view,

  1. Click Search this Floor Details. The Search By Employee Name drop down box appears.

  2. Enter the employee name in the field provided. Select the department of the employee from the combo box.

  3. Click Go to locate the employee. You can also locate an employee using the Search option below the header pane.

The number of vacant and occupied rooms can be identified from the floor plan. From the Room Status drop-down box select  vacant/occupied to locate the vacant/occupied rooms. The vacant/occupied rooms are highlighted in the floor plan.

 

Similarly, the room type can be identified from the floor plan. Select the type of room you wish to search from the Room Type combo box ex: Conference, then all the conference rooms available in the floor plan is highlighted.

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