Room Booking

 

FacilitiesDesk provides you with an option to book rooms for a meeting or conference that is to be held on any day. This room booking option is available only for conference rooms.

 

To book a conference room,

  1. Log in the FacilitiesDesk application using requester user name and password.

  2. Click the Space tab in the header plane. This opens the space list view page. By default the view type would be Region list view page.

  3. You can directly go to the room details page by selecting the view type as Room from the combo box. This displays all the available rooms irrespective of the building and floor, as shown below

  1. Click  the conference room name to be booked from the list view. This opens the Room information page by default. Click Booking Calender tab (OR) From the rooms list view page, click on the corresponding room standard on the right hand side of the  conference room to be booked for a conference or meeting.

Or you can also book a room using drill down way, (that is) a step by step action to book a room.

 

Note:  FacilitiesDesk also provides with an option to book multiple conference rooms for a particular day. For more information click Book Multiple Rooms

 

To book a room using drill down way,

    1. From the region view list block -->click region name --> this opens the Region Information page along with site view details.

    2. From the site view list block --> click the site name --> this opens the Site Information along with the building view list.

    3. From the building view list block --> click the building name to be viewed  --> this opens the Building  Information along with the floor view list .

    4. From the floor view list block --> click the floor name to be viewed --> this opens the Floor Information along with the room view list block.

    5. From the room view list block --> click on the conference room name which you want to book --> this opens the Room Information page.  

    6. Click Booking Calender tab. This opens the Room reservation Calender.

Room Reservation calender

  1. To book a room from the room reservation calender, click and drag on the corresponding hours of a day tentatively when the meeting will be held. A pop-up window pops up with the date, time duration of the meeting, Meeting Title, Meeting type, Agenda, Invitees list, Email me before and  Additional Request details.

Booking a Room in Reservation Calender

Note: The booked Room can be viewed from the home page under the Room Booking Details. It displays only the current room bookings of the meetings arranged by you and for which you are invited.

 

 

 

To edit a booked room

The meetings which you have arranged can be cancelled or edited.

  1. Click the booked room which you want to edit. A pop-up window pops up as shown below,

  

 

  1. Click Edit. The pop-up window appears, do the necessary changes. Enable the check box to notify the invitees regarding the change . Click Update.

  2. You can cancel the meeting by clicking on Cancel Meeting. A pop-up window appears confirming the cancellation. Click ok to cancel the meeting, else close the window.

 

To book multiple Rooms,

You can book multiple conference rooms in a floor of the building for a particular day.

  1. From the floor list view block --> click the corresponding floor of the conference room --> this opens the Floor Information page along with room list view block.  

  2. Click beside the Floor Information tab.

  3. This opens Room Reservation Calender showing all the conference rooms (multiple) in that particular floor. By default the current date is displayed. The date and month can be chosen using the calender situated to the left of the reservation calender.

  4. Repeat the above steps to book room.

FacilitiesDesk - Integrated Facilities Management Software

Copyright © 2008, ZOHO Corp. All Rights Reserved.
ManageEngine