Exporting Resource Groups

PMP provides three options to export all the passwords that are part of any specific resource group for secure offline access.

  • The basic option is to export the resources belonging to the resource group in plain-text in a spreadsheet
  • The more secure option is to export them to an encrypted HTML file
  • There is also provision to create a scheduled task to export the resources belonging to any resource group as an encrypted HTML file

In all the options above, you can export the resources, accounts and passwords that are part of specific resource groups for offline access.

Option 1: Exporting resource groups in plain-text (.xls)

The passwords belonging to specific resource groups can be exported by administrators and password administrators in plain-text in .xls format.

To export any resource group,

  • Navigate to Resource Groups tab in GUI
  • Select the required resource group(s)
  • Click the option "Export Plain Text" in "Export Passwords" button
  • The resources that are part of the selected resource groups will be exported to a file and it is shown as a pop-up
  • Save the file in a secure location (in .xls format)

Option 2: Exporting passwords as encrypted HTML

To export any resource group,

  • Navigate to Resource Groups tab in GUI
  • Select the required resource group(s)
  • Click the link "Export Encrypted HTML (.html)" of "Export Passwords" button
  • In the UI that pops-up, you need to specify a passphrase that will be used for encryting (AES-256) the HTML file for offline access. You will have to specify the passphrase in accordance with the password policy as enforced by your administrator. PMP will not store this passphrase anywhere and we recommend you not to store or write it down anywhere either. The contents cannot be read if you forget the passphrase, but you can create another offline file with a different passphrase. You can open this file in any web browser, supply the same passphrase and access the contents.
  • Confirm the passphrase and also enter a reason for exporting the passwords
  • The resources will be exported as a HTML file. It will take some time for exporting the resources and the offline copy will be displayed in a pop-up in the GUI.
  • Save the file in a secure location (in .html format)

Option 2: Exporting passwords as encrypted HTML

  • Navigate to "Resource Groups" tab in the GUI
  • Click the icon for scheduled export present along the required resource group under "Password Actions" column

In the GUI that opens,

  • you need to specify a passphrase that will be used for encrypting (AES-256) the HTML file for offline access. You will have to specify the passphrase in accordance with the resource group's password policy. You can open this file in any web browser, supply the same passphrase and access the contents.
  • specify the destination where the exported HTML file has to be stored. You may specify any location accessible to PMP for the write operation. By default, the files are stored under <PMP-Installation-Folder>/Backup/EncryptedFiles
  • specify the number of files to be stored. By default, only the latest 10 files will be kept. Others will be deleted
  • specify the schedule for resource group export. The schedule can be for one-time rotation or it could be for a recurring one at periodic intervals. Depending on your requirements, choose any one among the options - Once / Days / Monthly / Never. After selecting the option, specify other details as required and click "Schedule"

The required schedule will be created and resources belonging the selected resource groups will be exported as encrypted HTML.

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