Setting up a Project

 

Contents



 

Projects

Systematic approach to completing a Task can be termed as a Project. Creating a Work Breakdown Structure (WBS), providing a crystal clear view of the "work in progress", through various stages namely Milestones and Tasks, is the Project's ultimate objective. Setting up realistic goals, working against a reasonable time schedule, with a multitude of members assigned to various roles concentrating on different aspects of the "work in progress", are some of the features of project(s).Anything from a simple "office shifting" to an IT project like "setting up a datacenter" can be considered a project. The basic WBS of a Project is as follows: Milestones, Tasks and related Tasks.

Let us take the example of "Setting up an IT Test Environment" and see how it is implemented with projects. As stated earlier, a project can be divided into: Milestones, Tasks and related Tasks. Superficially speaking, the basic WBS of the Test Environment would be like: Database Configuration, Workstation Configuration and Network Configuration. These three major tasks outining the entire Project can be considered as Milestones.

Milestones, or major Tasks (mentioned above), would inturn require no. of actions to be carried out for the Milestone to be completed. For example, the Milestone "Workstation Configuration" would involve: deciding the "hardware/software required", "allocating hardware/software efficiently" (to respective workstations), and so on. These actions under a Milestone are known as Tasks.

 

Sample IT Test Environment, along with its Milestones and Tasks, represented through a project.

 

Project

Milestone

Task 1

Task 2

 
 

Test Environment SetUp

Database Configuration

Organizing Data Required

Designing Data Tables

Workstation Configuration

Choosing Hardware/Software

Allocating Hardware/Software

Network Configuration

Mail Server Configuration

Establishing Connection between Workstations and Test Machines

 

The flowdiagram for 'Test Environment Setup' project would be as follows:

 

Project Members

Project member is one to whom a part of the project is assigned. It could be a milestone, task or the entire project itself. Based on the assigned role, the member would be provided with a set of access permissions. For example, let's say, you have a deluge of tasks in your project and therefore need a member to supervise the tasks alone, then you can define a role like Task Supervisor. In similar manner, you could have members specific to Milestones as well.

 

Member roles available by default are:

 



Sample Member Hierarchy Diagram


Project Types and Project Status

Specify project types and indicate the project status using Project Types and Project Status respectively.For example: let's say yours is a business project, then such a project can be classified as of the type 'business'. Similarly, Project Status is useful in indicating the project's progress rate which plays a crucial part in letting project administrator/ manager decide what steps should be taken further within to improve it.

 

Default Options

Default Project Types

Default Project Status

 
 

Business

Open

Infrastructure

Onhold

Maintenance

Closed

 

Research

Canceled

 

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