# How to deploy outlook signature template for all users

Last Updated On: 05 Aug 2026

## Description

This document will provide you the steps to configure a default email signature for all Outlook users, using Endpoint Central.

To configure a default email signature for all Outlook users, follow the steps mentioned below:

## Create a default email signature:

1. Create a new email signature on the machine where Microsoft Outlook is installed and name it, for example "sample". This will create a new folder **sample_files** and new signature files in **html, rtf and .txt** formats.
2. Newly created signature folder (sample_files) and files (html, rtf & .txt formats) will be stored under the folder **%appdata%\Microsoft\Signatures\**
   (Ex: C:\Documents and Settings\username\Application Data\Microsoft\Signatures\)

## Deploy and make the signature as default

Follow the steps mentioned below to make the above created signature as the default signature for the Outlook users:

1. Click **Configurations** Tab.
2. Under **Add Configuration**, select **Collection**.
3. Select **User Configuration**.
4. Specify the name and description of the collection configuration.
5. Select **File Folder Operation** and **Registry Settings** and click **Next**.
6. Under **Define Collection** for **Resgistry Settings**, specify the following:
   1. Action: **Write value**
   2. Header Key: **HKEY_CURRENT_USER**
   3. Sub-Key: **Software\Microsoft\Office\12.0\Common\MailSettings**
      (Use version 11.0 for Office 2003, 12.0 for Office 2007, 14.0 for Office 2010 & 15.0 for Office 2013.)
   4. Data Type: REG_SZ
   5. Value Name: NewSignature
   6. Value Data / Expression: **sample** (specify the name of the signature that you have created)
7. Click **Next**.
8. Under **Define Collection** for **File Folder Operation**, specify the following:

   If you want to select the files (.html, .rft, .txt):

   1. Specify the Type as "**Copy using HTTP**".
   2. Select **Action Type** as **Files** and upload the files that need to be copied (Folder: sample_files, Files: sample.html, sample.rtf & sample.txt).
   3. Specify the destination folder as **"%appdata%\Microsoft\Signatures\"** and click **Next**.

   If you want to select the source folder in which these files are present:

   1. Specify the Type as "**Copy using Network Share/Copy with Local Computer**".
   2. Select **Copy a folder** and **Include Sub Folders** if you want the subfolders to be included.
   3. Select the source folder, specify the destination folder as **"%appdata%\Microsoft\Signatures\"** and click **Next**.
9. Under **Define Target**, specify the target and click **Finish** to deploy it.

You can see that all the [outlook users](https://www.manageengine.com/products/desktop-central/help/configuration-management/configuring_outlook_settings-user.html) will have a the default email signature applied to them during their next logon.