Naming format

Using this feature customize the naming format to be used across Microsoft 365.

Steps to create a naming format

  1. Go to the Settings tab.
  2. Navigate to Configuration → Management Settings → Naming Formats in the left pane.
  3. Click on Add New Format.
  4. It will be easy to understand, if we proceed further with an example. Let us create a new logon name in this format: "First two characters of First Name + Last Name". Eg. JoSmith, for a user whose First Name is John and Last Name is Smith
    • In the Display Name field, provide a suitable name for the naming format that you are about to create. Example: Logon Name Format.
    • From the first drop-down of Select Attribute, choose First Name, and from the second drop-down choose First. In the text box that appears, enter 2.
    • Click on the +Add option. The format you had specified in Step b, will now be added to the Naming Format field.
    • Now again from the Select Attribute drop-downs, choose Last Name and All respectively.
    • Click on +Add. The format specified in Step d will be appended to the already existing values in the Naming Format field.
  5. Under Advanced Configuration, you can check or uncheck the following:
    • Limit the resultant format value length to
    • Remove Umlaut Accents
    • Remove Specified Characters
    • Trim unwanted space and dots
  6. Click on Save.
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