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A Microsoft 365 distribution list performs an important function in any organization's environment by making it easy for users to send messages to a group of people without having to pass on the information individually to each of them. This function saves both time and effort, which in turn makes administration more efficient. Distribution groups are the ideal communication and collaboration tool for Outlook Web App users.
Creating a Microsoft 365 distribution list can be done from the Microsoft 365 admin center. You can add both users and contacts as members of the list. You can use Outlook to send an email to a Microsoft 365 distribution list. Remember, you need to be a member to be able to send emails to a distribution list.
Microsoft 365 distribution list management can be done in the Microsoft 365 admin center itself. Once you are logged in as an administrator, you can easily create, modify, and remove distribution groups according to your organization's requirements. For Microsoft 365 distribution list management, the administrator must first locate the group in the system and then make the required changes.
ManageEngine M365 Manager Plus offers a lot of features when it comes to making Microsoft 365 distribution list management efficient.
Distribution/Mail-Enabled Security Group Creation (single group creation)
Distribution/Mail-Enabled Security Group Creation Template
Create Distribution Groups (bulk group creation)
Add/Remove Distribution Group Owners
Modify Distribution Group Members
M365 Manager Plus also provides extensive reports on various aspects of Microsoft 365 distribution lists to help you learn them. With the General Group Reports, Member Based Reports, and Group Usage Reports, you can manage Microsoft 365 distribution lists with a better understanding of them.
Distribution List Members
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With the rising use of Microsoft 365 groups, Microsoft 365 distribution lists are slowly losing their popularity.
You can manage Microsoft 365 groups using both PowerShell and the Exchange admin center. Microsoft 365 distribution list management can also be done with the same solutions. A free Azure Active Directory subscription is enough for creating and using both Microsoft 365 groups and distribution lists, but the free subscription might limit the number of features you get for a Microsoft 365 group. For example, to create a dynamic distribution list, a free Azure Active Directory subscription might suffice but a paid one is required to create Microsoft 365 groups with dynamic membership.