# Windows Email

Last updated: August 14, 2026

This page explains how to configure Windows Email profiles in MDM to manage incoming and outgoing mail server settings for Windows devices. Administrators can define account type, credentials, domain, display name, and reply address, with dynamic variables like %email% and %domain% automatically populated per user. Settings include download intervals, sync frequency, SMTP alternative options, and SSL configuration for both incoming and outgoing servers, enabling centralized and automated email setup across managed Windows devices.

You can configure the incoming and outgoing mail server settings for your Windows devices.

## Profile Description

| Profile Specification | Description |
|---|---|
| **Email** |  |
| Account Type | Select the Email account type. |
| User Name | User Name of the email account (%email%) Username will be filled automatically to the appropriate user to whom the profile is associated. |
| Password | Password of the user |
| Domain | Domain Name of the email account (%domain%) Domain will be filled automatically to the appropriate user to whom the profile is associated. |
| Download Emails | specify the time interval for the emails to be download, if you specify 7 days, then the last 7 days emails will be downloaded. |
| Frequency to Sync Emails | Specify the time interval to fetch emails. You can do it either manually or automate it with a specific time interval |
| Display Name | Specify the name that needs to be set as the Display Name |
| Reply Email Address | Specify the email address to which the reply mails to be sent |
| Service Name | Specify the Service Name |
| Service Type | Specify the Service Type |
| SMTP Alternative | Specify if you wanted to use SMTP Alternative |
| SMTP Alternative Authentication Name | Specify the Alternative STMP Authentication Name |
| SMTP Alternative Domain Name | Specify the Alternative STMP Domain Name |
| SMTP Alternative Password | Specify the Alternative STMP password |
| **Incoming Mail** |  |
| Port | Specify the incoming server port number |
| Incoming Server Name | Specify the Host name for incoming server |
| Use SSL | Enabling this will allow users to use SSL |
| **Outgoing Mail** |  |
| Port | Specify the outgoing server port number |
| Outgoing Server Host Name | Specify the Host name for outgoing server |
| Use SSL | Enabling this will allow users to use SSL |

## Frequently Asked Questions

**How is the email account's username and domain filled in automatically?**

Using the %email% and %domain% dynamic variables in the User Name and Domain fields automatically fills in the appropriate values for the user to whom the profile is associated.

**Can I control how far back emails are downloaded?**

Yes, the Download Emails setting lets you specify a time interval, such as 7 days, so only emails within that period are downloaded to the device.

**Do the incoming and outgoing mail servers need to use SSL?**

SSL is optional and configured separately for the incoming and outgoing mail servers using the respective Use SSL setting for each.