PO & Contract

Purchase Order (PO) and Contracts

Contract Management

AssetExplorer helps you effectively manage contracts with different vendors. It keeps and check on the expiry date and alerts for renewal. Detailed reports based on contracts such as contracts by maximum spend and contracts by vendors helps you negotiate and make informed decisions.

  • Create Contracts and associate any asset

    AssetExplorer helps you create contract and associate multiple assets based on the model, date of purchase or vendor. This helps you to consolidate IT and Non-IT asset under one contract.

  • Manage Contracts with Timely Alerts

    Managing different contracts with different renewal dates, term and conditions can be challenging. Reminders in contract alert you on renewal dates and helps you prevent unwanted penalties.

  • Attach Term and Conditions

    AssetExplorer helps you to attach important terms and conditions related to a contract. When you need a quick reference or check you don't have to browse through pages of printed legal contracts


Purchase Order Management

AssetExplorer offers a complete Purchasing system that helps you manage POs with approvals. It helps to define the GL Code and the Cost center information for the assets.

  • Create POs and define approver

    The PO flow guides you through the Purchase order Cycle. Create a PO with required items and define who needs to approve the PO.

  • Approve / Reject PO

    Based on the PO, the approver can approve or deny a PO. Approved POs are sent to the vendor to make sure that the items are shipped to the right address.

  • Closed PO / Receive Asset

    Once the assets are received, the PO invoice details are captured and moved to a state "Invoice Received". When the payment is received, these details can be included within the Purchase order and can be closed.

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