Top

Privacy Settings

Key Manager Plus provides a set of privacy options which administrators can customize according to their requirements in order to meet the privacy standards laid down by the General Data Protection Regulation (GDPR).

Provision to Purge Audit Trails

Administrators can choose to purge old audit trails operation-wise, those which are no longer required in relation to the purposes for which they were originally recorded. To purge audit records,

Password Protection for Exports

Administrators can now enable password protection, thus enforce an additional layer of security for all files exported from Key Manager Plus. Key Manager Plus currently offers two levels of password protection for exports:

Global password - A uniform password applicable for all users when exporting files from Key Manager Plus.

User password -In addition to the global password, administrators can also allow users to set their own separate passwords to be used when exporting files from Key Manager Plus.

To enable password protection for exports,

Notes:

  1. Once you set up a global password, all files will be exported in password-protected zip folders that are encrypted using the Advanced Encryption Standard (AES) algorithm. Please extract the files from the zip folders using a third-party tool that supports AES encryption and decryption, such as 7-ZIP or WinRAR.
  2. Only the global password should be used to access report exports in e-mail notifications for scheduled report generation even if you have enabled the user password option.

Provision to Control the Exposure of Personal Data in Reports

Key Manager Plus includes provisions to control the extent to which personal data is exposed in canned reports. Administrators can choose to 'mask' or 'hide' certain Personally Identifiable Information (PII), and thereby can replace those specific personal data with random fictious characters or entirely hide them in reports exported from Key Manager Plus or in scheduled reports that carry those personal data.

Key Manager Plus provides options to mask / hide the following private data.

To mask / hide PII in reports,

Provision to Manage Non-user Email Addresses

Key Manager Plus allows administrators to configure email notifications about the completion of scheduled tasks, license expiration and other important operations to users who do not have an individual account with Key Manager Plus. A complete list of all such external IDs are duly maintained in Key Manager Plus to assist authorized administrators to keep a track on non-user email addresses being used in Key Manager Plus and also delete them if needed.

To manage non-user email addresses,