Document Distribution

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Learn how to distribute documents to devices with MDM, in just 3 minutes through this demo video.


Overview

When users make use of mobile devices for their corporate tasks, it is essential that the users have access to all the required resources, including documents, on their mobile devices. Mobile Device Manager Plus makes document distribution simple by allowing documents to be distributed in bulk, with a few simple steps. Distributing documents from the MDM server is supported for both Android and iOS devices. Mobile Device Manager Plus supports the following 12 document formats- doc, pdf, xls, ppt, txt, xps, pptx, docx, xlsx, epub, rtf, html. Also, the following media files are supported for distribution- mp4, mov, mp3, wav, jpg, png, gif, jpeg. In addition to distribution, the user can securely view these documents in the ME MDM app. Other file formats can be distributed to the devices and viewed in the respective apps.

Benefits

Following are the added beneits of using document distribution:

Adding documents to the repository

The documents that are to be distributed have to be added to a repository in the server before distribution.

  1. Under Device Mgmt , click on Content Management.
  2. This view lists out all the documents that are available in the repository, if there are no documents added, click on Add Documents.
  3. You can drag and drop documents or browse to add the documents in the repository.
  4. Add Tags to help filter the documents during distribution.
  5. Once all the documents have successfully been added, click Done to add these documents into the repository.

The added documents will be saved in the MDM server and can be distributed to the managed devices from this repository.

Distributing documents to devices/groups

The documents can be distributed to individual devices or to groups. Once the documents have been distributed to groups, any new devices added to these groups will automatically receive the documents. Follow the steps given below to distribute the documents to groups/devices:

  1. Under Device Mgmt, click on Content Management.
  2. From the list of all the available documents, select the documents that are to be shared.
  3. Click on Share Docs.
  4. A list of all the available groups and devices will be listed out. Select the devices/groups to which the documents are to be distributed. Click Select.

The selected documents will be distrbuted to the groups/devices. The user can view the documents in the ME MDM App under Documents.

Modifying existing documents

Admin can modify the documents in the repository by uploading the new documents. Follow the steps below to modify documents:

  1. Select the document to be modified, under Actions click on Modify.
  2. Upload the new version of the document.

Once the new version of the document is successfully uploaded, the documents alreadty distributed to the devices will automatically be updated.

NOTE: The MDM server only maintains the latest version of documents. If both the versions are required, it is recommended to add the new version as a different document.

Deleting documents

Admin can permanently delete documents by selecting the document and choosing Delete under Actions. Once the documents are deleted, the documents are removed from the devices as well.

See Also: Configure Mobile Device Manager Plus, Device Enrollment, Location Tracking,App Management,  Profile Management,  Asset Management, Security Management , Reports
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