Schedule Reports

Reports can be set to be scheduled in ADAudit Plus at specific time intervals. ADAudit Plus can also be configured to automatically email the report konce it runs at desired time intervals. The scheduled reports can be saved at a user defined storage path. These reports can be e-mailed as a compressed zip file, a link or as an attachment in any of the listed formats - pdf, xls, csv or html.

Scheduler Creation

The very first step of creating a scheduled report, wherein you enter the schedule name, description & domain name.

Select Reports

Select one or more "Available Reports" to be scheduled. Both default and user defined reports can be added to the "Selected Reports" by clicking on the "Add>>" link.

Schedule Report Frequency

The "Selected Reports" can be scheduled on a 'Hourly', 'Daily', 'Weekly' or 'Monthly' basis. The report is scheduled to run once for the frequency selected.

Schedule Report Format

The Scheduled Reports can be stored in 'pdf', 'xls', 'html', or 'csv' formats. They are stored at the default "File Storage Path" or as entered by an administrator.

Email Notification

The scheduled report can be e-mailed to any email-id(s) as entered in the "specify email address" box on providing a check against "Email this scheduled report".


Scheduler Creation

  • Click on the "Admin" Tab > "Schedule Reports" under Administration > "Schedule New Reports"
  • Enter the "Schedule Name" and the "Description" for the schedule in the respective Text boxes.
  • Select the "Domain Name" from the Drop Down.

Select Reports

ADAudit Plus allows you to select the default reports along with user defined reports and schedule it to be run at a specific time.

  • To select a report, click on a report category.
  • Select a report(s) from the list of "Available Reports", you could click on the report or on the "Add >>" link against the respective reports to move it to the "Selected Reports" column.
  • On clicking the "<< Remove" link, the reports listed under the "Selected Reports" column are unselected and moved to the "Available Reports" column.

  • Move your cursor on the "Available Reports" table and click on the icon to select user(s), on the icon to select computer(s) or on the icon to select group(s). The icons are displayed only against the reports that require granular object selection.
  • The objects selected can also be removed by using the "More" link of the "Selected Reports" table.

Schedule Report Frequency

Every scheduled report will require different frequencies to be set and this is facilitated here.

Frequency

Description

Hourly

If you want to schedule this report to run every hour, enter the time after which this report has to run every one hour.

Daily

If you want to schedule this report to run everyday, enter the time at which this report has to run every day. With the data being fetched 24 hours from time of schedule (or) The previous day (0:00 hours to 23:59 hours).

Weekly

If you want to schedule this report to run every week, enter the day and time at which this report has to run every week. With the data being fetched 7 days from day of schedule (or) The previous week (Sunday to Saturday).

Monthly

If you want to schedule this report to run every month, enter the day and time at which this report has to run every month. With the data being fetched 30 days from day of schedule (or) The previous month (Day 1 to Day 30).

Business Hour

This option enables the administrator to set the business hours for reports to filter the results based on: All Hours| Business Hours | Non Business Hours


Provided below are the steps to schedule an hourly report

"Selected Reports" or the "Schedule" will be scheduled to run once every hour.

  • Select the "Hourly" Radio option under "Schedule Report Frequency"
  • Enter the Starting time for the Schedule. This schedule will be run on a Hourly basis from the start time selected.
  • Previous Hour - When a user selects the "Previous Hour" option from the drop down. The data will be fetched once everytime the clock ticks a valid hour. Eg. (9:00 o' clock, 10:00 o' clock etc.,)
  • Last 60 minutes - This depends on the start time selected. The data will be fetched exactly 1 hour (60 minutes) from the time selected as start time.

Schedule Report Format

The Scheduled Reports can be stored in 'pdf', 'xls', 'html', or 'csv' formats by selecting the format of choice from the drop down. They are stored in the "File Storage Path" entered by clicking on the "File Storage Path" link.

  1. The default "File Storage Path" is ' <Installation Folder>\webapps\adap\schedule-reports\ '. The user can enter any desired storage path for the scheduled reports.
  2. The "File Server Path" is ' \\fileserver\auditing\scheduled-reports\ '
  3. On a different drive it is 'D:\Auditing\Reports\ '

If you modify the default "File storage path", scheduled reports cannot be viewed through the web console.


Email Notification

The scheduled report can be sent to the email-id(s) entered in the text box "specify email address" on providing a check against "Email this scheduled report".

Email Notification requires

Message Settings

The "Message Settings" need to be configured to define the text message and the format (link or attachment) in which the scheduled report will be delivered to users email ids.

To configure the "Message Settings"

  • Click on the "Message Settings" link under Email Notification
  • Select the options of your choice from the pop-up menu that is displayed.
  • Enter the Mail content Entering the " Subject" and "Message" in their respective boxes provided.
  • Click on OK.

Options selected to email or publish a scheduled report

Email Reports as an attachment

Reports are emailed as an attachment. The format of choice is selected under "Schedule Report Format" and could be any of the slected formats pdf, csv, html or xls.

Email Reports as a Zip File

The selected reports are compressed to a zip format and emailed.

Publish the report and email the link alone

Selecting this option the reports are published and the published link alone is emailed to users.

Email Empty Reports

Selecting this option will ensure, irrespective of the event occurrence, an empty report email will be sent.


Emailing a Scheduled Report

To notify a scheduled report by email:

  • Provide a check against "Email this scheduled report" under Email Notification section.
  • Specify email address in the Text box that is displayed.
  • Click on save.

This will email the scheduled report in the desired format (selected under "Message Settings") to all the entered email addresses.

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