With cybersecurity attacks becoming an everyday occurrence, it's vital for enterprises to protect their resources with more than just a username and password. Besides that, regulatory bodies require organizations to invest in stringent identity management measures to safeguard company data or run the risk of being fined and making the headlines for all the wrong reasons.
Identity workflows are designed to manage access rights of data and applications to ensure that authorization requests are reviewed by stakeholders, so that employees have the right access at the right time.
While most identity and access management (IAM) tools give the option of automating routine actions like employee onboarding, modification requests, and deprovisioning, organizations might be skeptical to relinquish this control to software. A workflow will allow the IT security teams and other stakeholders to oversee the changes in the system, and intervene whenever necessary. Besides that, the workflow repository can be accessed during audits to retrieve information on who approved the access request and when.
ManageEngine ADManager Plus incorporates a purpose-built workflow engine, which dynamically manages the access control requests. Using the customizable workflows, you'll be able to establish control and transparency over your business processes relating to authorization management, such as HR-driven provisioning and deprovisioning, and requests associated to organizational changes like promotions or department changes.
Empower IT admins to grant permissions to different types of employees ranging from other IT users, HR managers, and team managers to raise or respond to access requests pertaining to specific systems and resources in the network.
Ensure accountability by reporting on who requested access, their business need, and who approved it.
Introduce a multi-level approval workflow system to ensure managers and other team members review and approve access before the request is forwarded to the IT admins for execution.
Reduce the attack surface by providing employees access to privileged groups or critical file servers for a short time period, beyond which access will be revoked automatically.
Review or approve the access requests addressed to IT admins or managers using the mobile app for timely resolution and improved productivity.
With ADManager Plus, you can implement workflow-controlled automation to exercise greater control over the execution of automated tasks.
ADManager Plus integrates with HRMS applications, allowing organizations to automate user provisioning for new hires. As and when the new records are entered in the HR system, the tool will fetch the details and create accounts with appropriate access rights and privileges.
For tasks like provisioning that are a little too crucial and need some monitoring, you can implement business workflows. This will propel the process through a workflow, which ensures that the task is halted for review and approval by a manager or an appropriate user before access rights are granted and account provisioning is complete.
When employees are promoted or transferred, attributes like group memberships, manager, location, and access to relevant team resources should be modified as well. The most efficient way to tackle these requests is by granting users permissions to log in to the tool and raise requests in the workflow management system. These requests will be sent via a validation channel for approval before changes are addressed by the IT department.
Making changes in AD permissions without having them reviewed first can unintentionally expose sensitive business data to security vulnerabilities. To stay on top of changes being made, you can define who is allowed to raise a request, who can approve or reject it, and who can execute it. To avoid delays, you can notify the relevant users via email or SMS every time a request is triggered.
The end of the identity life cycle is deprovisioning accounts of the employees who have left the organization. Since it involves a host of actions ranging from access rights being revoked and termination of licenses to associated business application credentials being removed, it is prudent to introduce checkpoints in the form of workflows to oversee the actions and officially finish the user termination process.