Shared Mailbox Permission Changes
This option allows you to configure permissions that users have over other mailboxes.
Steps:
- Click the Office 365 tab.
- Select Management from the left navigation section and click Mailbox Management.
- Under the Shared Mailbox Tasks category, select the Shared Mailbox Permission Changes option.
- Specify the users and the required permissions and also specify whether you want to Allow or Disallow those permissions.
- Click on the '+' symbol to configure the next set of users and permissions.
- Choose the required Office 365 Tenant Account.
- Select the desired mailboxes either by manually entering their names or by importing a CSV file that contains the details of the mailboxes.
- Click on Apply.
Shared Mailbox Autoreply Configuration
This option allows you to enable, disable or schedule auto-reply settings for shared mailboxes. You can also configure the external and internal messages for shared mailboxes that are to be sent automatically.
Steps:
- Click the Office 365 tab.
- Select Management from the left navigation section and click Mailbox Management.
- Under the Shared Mailbox Tasks category, select the Shared Mailbox Autoreply Configuration option.
- Enable or disable auto-reply.
- If you are enabling auto-reply, then specify the message that must be sent automatically to receivers:
- Within the organization
- Outside the organization
- You can also set the duration during which auto-reply must be sent.
- Choose the required Office 365 Tenant Account.
- Select the desired mailboxes either by manually entering their names or by importing a CSV file that contains the details of the mailboxes.
- Click on Apply.
Shared Mailbox Forward To
This option allows you to enable or disable email forwarding for shared mailboxes. You can also configure internal and external forwarding addresses for shared mailboxes in bulk using this option.
Steps:
- Click the Office 365 tab.
- Select Management from the left navigation section and click Mailbox Management.
- Under the hared Mailbox Tasks category, select the Shared Mailbox Forward To option.
- Select the Don't forward option if you want to disable email forwarding.
- If you want the emails to be forwarded, then specify the Internal Email Address or External Email Address according to your need.
- You can also choose to keep a copy of the forwarded emails.
- Select the required Office 365 Tenant Account.
- Select the desired mailboxes either by manually entering their names or by importing a CSV file that contains the details of the mailboxes.
- Click on Apply.
Shared Mailbox Conversion
This option allows you to convert a mailbox to a regular, room, or equipment mailbox, in bulk.
Steps
- Click the Office 365 tab.
- Select anagement from the left navigation section and click Mailbox Management.
- Under the Shared Mailbox Tasks category, select the Shared Mailbox Conversion option.
- Choose the type of mailbox to which the desired mailboxes have to be converted to. You can choose to convert mailboxes to the following types:
- Regular mailbox
- Room mailbox
- Equipment mailbox
- Shared mailbox
- Choose the required Office 365 Tenant Account.
- Select the desired mailboxes either by manually entering their names or by importing a CSV file that contains the details of the mailboxes.
- Click on Apply.
MailTip Settings
This option helps you enable or disable and configure the MailTip message for shared mailboxes in bulk.
Steps
- Click the Office 365 tab.
- Select Management from the left navigation section and click Mailbox Management.
- Under the Shared Mailbox Tasks category, select the MailTip Settings option.
- If you want to enable the MailTip settings:
- Select the Set MailTip option
- Specify the MailTip text.
NOTE: The maximum character limit of the MailTip is 175 characters and it will be displayed to the user while drafting the email.
- If you want to disable the MailTip settings, select the Remove MailTip option.
- Choose the required Office 365 Tenant Account.
- Select the desired mailboxes either by manually entering their names or by importing a CSV file that contains the details of the mailboxes.
- Click on Apply.