Group Management


    Office 365 Group Creation

    The Microsoft 365 (Office 365 ) group creation feature allows you to create a single Office 365 group and add members to it, in just a few clicks. The following are the steps to create an Office 365 group.

    1. Navigate to Office 365 → Management → Group Management → Office 365 Group Creation.
    2. Select the Office 365 Tenant and the Office 365 Group Creation Template. To know more about group creation template, go here.
    3. In the General tab, configure the Display name, Primary SMTP address, alias, and other information like,
      • Access Type - Set it to Public or Private.
      • Requires Sender Notification -Set to True if you want the sender to be authenticated every time they send a mail on behalf of the group.
      • Send Moderation Notification - To specify when the moderation notifications are to be sent.
        • Always - To notify senders when their messages are not approved.
        • Internal - Notify only the senders in the organization when the message is not approved.
        • Never - No notifications are sent to senders when a message is not approved.
    4. In the Group tab, add members and owners to the Office 365 group.
    5. The Exchange tab allows you to configure MailTip and Custom Attributes for the Office 365 group.
    6. Click Apply to finish.

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    Distribution/Mail-enabled Security Group Creation

    Mail-enabled security groups are used for granting access to resources such as SharePoint, and emailing notifications to those users. The following are the steps to create a distribution/ mail enabled security group,

    1. Navigate to Office 365 → Management → Group Management → Distribution/Mail-enabled Security Group Creation.
    2. Select the Office 365 Tenant and the Office 365 Group Creation Template. To know more about group creation template, go here.
    3. In the General tab, configure the Display name, Primary SMTP address, alias, and other information like,
      • Access Type - Set it to Public or Private.
      • Requires Sender Authentication - Set to True if you want the sender to be authenticated every time they send a mail on behalf of the group.
      • Send Moderation Notification - To specify when the moderation notifications are to be sent.
        • Always - To notify senders when their messages are not approved.
        • Internal - Notify only the senders in the organization when the message is not approved.
        • Never - No notifications are sent to senders when a message is not approved.
      • Member Depart/ Join Restriction - to specify the restrictions you wish to set on the join/ depart group request. It can be set to Closed or Open.
      • Bypass Nested Moderation Enabled - Specifies how message approvals are handled for a moderated group containing other moderated groups as members.
        • True - After a moderator approves a message sent to the group, the message is automatically approved for all nested moderated groups.
        • False - This is the default value. After a moderator approves a message sent to the group, a separate approval is required for each nested moderated group.
    4. In the Group tab, add members and owners to the Office 365 group.
    5. The Exchange tab allows you to configure MailTip and Custom Attributes for the Office 365 group.
    6. Click Apply to finish.

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    Dynamic Distribution Group Creation

    Dynamic distribution groups are used for mass sending of messages to a dynamic group of users based on pre-defined filters and conditions. The following steps will guide you with creating a Microsoft 365 (Office 365 ) dynamic distribution group.

    1. Navigate to Office 365 → Management → Group Management → Dynamic Distribution Group Creation.
    2. Select the Office 365 Tenant and the Office 365 Group Creation Template. To know more about group creation template, go here.
    3. In the General tab, configure the Display name, Primary SMTP address, alias, and other information like,
      • Requires Sender Authentication -Set to True if you want the sender to be authenticated every time they send a mail on behalf of the group.
      • Send Moderation Notification - To specify when the moderation notifications are to be sent.
        • Always - To notify senders when their messages are not approved.
        • Internal - Notify only the senders in the organization when the message is not approved.
        • Never - No notifications are sent to senders when a message is not approved.
    4. In the Filters tab, configure the recipients to be added/excluded and the conditions to be applied.
    5. The Exchange tab allows you to configure MailTip and Custom Attributes for the Office 365 group.
    6. Click Apply to finish.

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    Security Group Creation

    Office 365 security groups are utilized for granting access to resources. They can contain users, groups, and devices. Here are the steps to create an Office 365 security group:

    1. Navigate to Office 365 → Management → Group Management → Office 365 Group Creation.
    2. Select the Office 365 Tenant.
    3. Click on the Browse button to choose the CSV containing the names of the security groups to be created, their members, and other details.
    4. Select the groups you wish to create from the CSV and click Apply.

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    Distribution Group Creation

    Using this feature, distribution groups can be created in bulk in Office 365 environment.

    This report provides the list of all users present in your Office 365 environment.

    Steps:

    1. Click the Office 365 tab.
    2. Under the management section, click on Create Distribution Groups link.
    3. Use the Select an Office 365 tenant option to specify the desired O365 account.
    4. Click Browse to select CSV file from the saved location.Click Import Groups.
    5. Select the desired groups from the CSV file and select Apply to create groups.

    Distribution groups creation in bulk using CSV

    (Mandatory fields marked by *)

    Header in CSV file Description
    Name* Specifies the unique name of the group.
    ModeratedBy Specifies one or more moderators for this group. A moderator approves messages sent to the group before the messages are delivered and it must be a mailbox, mail user, or mail contact in your organization.
    RequireSenderAuthenticationEnabled Specifies whether to accept messages only from authenticated (internal) senders.
    ModerationEnabled Specifies whether moderation is enabled for this recipient
    DisplayName Specifies the display name of the group.
    MemberDepartRestriction Specifies the restrictions that you put on requests to leave the group
    BypassNestedModerationEnabled Specifies how to handle message approval when a moderated group contains other moderated groups as members.
    Members Specifies the recipients (mail-enabled objects) that are members of the group.
    MemberJoinRestriction Specifies the restrictions that you put on requests to join the group.
    • Open : Users can add themselves to the group without approval from one of the group owners. You can't use this value on universal security groups.
    • Closed :Users can't add themselves to the group, and requests to join the group are rejected automatically. Group membership is controlled by the group owners. This is the default value on universal security groups and universal distribution groups.
    • ApprovalRequired :Users can request to join the group. The user is added to the group after the request is approved by one of the group owners.
    Alias Specifies the Exchange alias (also known as the mail nickname) for the recipient
    ManagedBy Specifies an owner for the group. If you don't use this parameter to specify the owner when you create the group, the user account that created the group is the owner.
    PrimarySmtpAddress Specifies the primary return email address that's used for the recipient.
    SendModerationNotifications Specifies when moderation notification messages are sent.
    • Always : Notify all senders when their messages aren't approved. This is the default value.
    • Internal : Notify senders in the organization when their messages aren't approved.
    • Never :Don't notify anyone when a message isn't approved.

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    Mail Enabled Security Groups

    Using this feature, mail enabled security groups can be created in bulk in Office 365 environment.

    1. Click the Office 365 tab.
    2. Under the Management section, click on Create Mail Enabled Security Groups link.
    3. Use the Select an Office 365 account option to specify the desired O365 account.
    4. Click Browse to select CSV file from the saved location.Click Import Groups.
    5. Select the desired groups from the CSV file and select Apply to create groups.

    Mail-enalbed security groups creation in bulk using CSV

    (Mandatory fields marked by *)

    Header in CSV file Description
    Name* Specifies the unique name of the group.
    ModeratedBy Specifies one or more moderators for this group. A moderator approves messages sent to the group before the messages are delivered and it must be a mailbox, mail user, or mail contact in your organization.
    RequireSenderAuthenticationEnabled Specifies whether to accept messages only from authenticated (internal) senders.
    ModerationEnabled Specifies whether moderation is enabled for this recipient
    DisplayName Specifies the display name of the group.
    MemberDepartRestriction Specifies the restrictions that you put on requests to leave the group
    BypassNestedModerationEnabled Specifies how to handle message approval when a moderated group contains other moderated groups as members.
    Members Specifies the recipients (mail-enabled objects) that are members of the group.
    MemberJoinRestriction Specifies the restrictions that you put on requests to join the group.
    • Closed :Users can't add themselves to the group, and requests to join the group are rejected automatically. Group membership is controlled by the group owners. This is the default value on universal security groups and universal distribution groups.
    • ApprovalRequired :Users can request to join the group. The user is added to the group after the request is approved by one of the group owners.
    Alias Specifies the Exchange alias (also known as the mail nickname) for the recipient
    ManagedBy Specifies an owner for the group. If you don't use this parameter to specify the owner when you create the group, the user account that created the group is the owner.
    PrimarySmtpAddress Specifies the primary return email address that's used for the recipient.
    SendModerationNotifications Specifies when moderation notification messages are sent.
    • Always : Notify all senders when their messages aren't approved. This is the default value.
    • Internal : Notify senders in the organization when their messages aren't approved.
    • Never :Don't notify anyone when a message isn't approved.

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    Office 365 Group Creation

    Using this feature, Office 365 groups can be created in bulk in Office 365 environment.

    Steps:

    1. Click the Office 365 tab.
    2. Under the Management section, click on Office 365 group creation link.
    3. Use the Select an Office 365 account option to specify the desired O365 account.
    4. Click Browse to select CSV file from the saved location. Click Import Groups.
    5. Select the desired groups from the CSV file and select Apply to create groups.

    Office 365 group creation in bulk using CSV

    (Mandatory fields marked by *)

    Header in CSV file Description
    DisplayName* Specifies the name of the Office 365 Group. The display name is visible in the Exchange admin center, address lists, and Outlook.
    Notes Specifies the description of the Office 365 Group. If the value contains spaces, enclose the value in quotation marks.
    RequireSenderAuthenticationEnabled Specifies whether to accept messages only from authenticated (internal) senders.
    Owner Specifies one or more owners for the Office 365 Group.
    Members Specifies the recipients (mail-enabled objects) that are members of the group.
    PrimarySmtpAddress Specifies the primary return email address that's used for the recipient.
    Name Specifies the Name of the Office 365 group.The value that you use for this is parameter is appended with an underscore character (_) and a short GUID value.
    EmailAddresses Specifies all the email addresses (proxy addresses) for the recipient, including the primary SMTP address.
    Alias Specifies the Exchange alias (also known as the mail nickname) for the Office 365 Group. This value identifies the recipient as a mail-enabled object, and shouldn't be confused with multiple email addresses for the same recipient (also known as proxy addresses). A recipient can have only one Alias value.
    AccessType Specifies the privacy type for the Office 365 Group. Valid values are:
    • Public : The group content and conversations are available to everyone, and anyone can join the group without approval from a group owner. This is the default value.
    • Private :The group content and conversations are only available to members of the group, and joining the group requires approval from a group owner.
    ManagedBy Specifies an owner for the group. If you don't use this parameter to specify the owner when you create the group, the user account that created the group is the owner.
    SendModerationNotifications Specifies when moderation notification messages are sent.
    • Always : Notify all senders when their messages aren't approved. This is the default value.
    • Internal : Notify senders in the organization when their messages aren't approved.
    • Never :Don't notify anyone when a message isn't approved.

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    Exchange Online (Office 365) distribution / mail-enabled security group modification

    Using this feature, the distribution and mail-enabled security groups in your Office 365 environment can be modified easily.

    To generate this report,

    Steps:

    1. Click the Office 365 tab.
    2. Under the Management section, click on Modify Single Group link.
    3. Use the Select an Office 365 account option to specify the desired O365 account.
    4. Use the Search Group option to easily search for a specific group. You can also filter the group results by alphabet.
    5. Select the desired group from the list of group results by clicking Modify Group.
    6. In the new window that opens up, make all the required group changes with regard to ownership, membership, email options, and more.
    7. Once all the required changes have been made, click Preview to verify the changes. Click Update Group to save the changes.

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    Modify Distribution List Members

    This option allows you to add or remove members from distribution groups in bulk.

    Steps:

    1. Click on the Office 365 tab and click on the Management section.
    2. Click on the Group Management option in the left pane.
    3. Select the Modify Distribution List Members operation.
    4. Click on the edit option located next to the Add To Group field to select the groups to which you want to add members.
    5. Click the edit option located beside the Remove from Groups field, if you want to remove members from that group(s). Check the Remove from all Groups option if you want to remove users from all the groups.
    6. Select the desired Office 365 Tenant Account.
    7. Find the members either by:
      • Importing the CSV file that has the list of required users.
      • Using the built-in search option.

        Note: Under the name search, click on search without entering any input, to view the complete list. For CSV file import, click Download Sample CSV to view the format .

    8. Select the users you want to remove.
    9. To preview selected objects, click Selected Objects count.
    10. Click Apply to execute.
    11. Once executed, you can view the status of the operation.

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    Modify Mail Enabled Security Group Members

    This option allows you to add or remove members from mail-enabled security groups in bulk.

    Steps:

    1. Click on the Office 365 tab and click on the Management section.
    2. Click on the Group Management option in the left pane.
    3. Select the Modify Mail Enabled Security Group Members operation.
    4. Click on the edit option located next to the Add To Group field to select the groups to which you want to add members.
    5. Click the edit option located beside the Remove from Groups field, if you want to remove members from that group(s). Check the Remove from all Groups option if you want to remove users from all the groups.
    6. Select the desired Office 365 Tenant Account.
    7. Find the members either by:
      • Importing the CSV file that has the list of required users.
      • Using the built-in search option.

        Note: Under name search, click on search without entering any input, to view the complete list. For CSV file import, click Download Sample CSV to view the format .

    8. Select the users you want to remove.
    9. To preview selected objects, click Selected Objects count.
    10. Click Apply to execute.
    11. Once executed, you can view the status of the operation.

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    Modify Office 365 Group Members

    This option allows you to add or remove members from Office 365 groups in bulk.

    Steps:

    1. Click on the Office 365 tab and click on the Management section.
    2. Click on the Group Management option in the left pane.
    3. Select the Modify Office 365 Group Members operation.
    4. Click on the edit option located next to the Add To Group field to select the groups to which you want to add members.
    5. Click the edit option located beside the Remove from Groups field, if you want to remove members from that group(s). Check the Remove from all Groups option if you want to remove users from all the groups.
    6. Select the desired Office 365 Tenant Account.
    7. Find the users either by:
      • Importing the CSV file that has the list of required users.
      • Using the built-in search option.

        Note: Under name search, click on search without entering any input, to view the complete list. For CSV file import, click Download Sample CSV to view the format.

    8. Select the users you want to remove.
    9. To preview selected objects, click Selected Objects count.
    10. Click Apply to execute.
    11. Once executed, you can view the status of the operation.

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    Modify Security Group Members

    This option allows you to add or remove members from security groups in bulk.

    Prerequisite:

    To perform this action, ensure that the Azure module is installed on the machine where ADManager Plus is installed.

    Steps:

    1. Click on the Office 365 tab and click on the Management section.
    2. Click on the Group Management option in the left pane.
    3. Select the Modify Security Group Members operation.
    4. Click on the edit option located next to the Add To Group field to select the groups to which you want to add members.
    5. Click the edit option located beside the Remove from Groups field, if you want to remove members from that group(s). Check the Remove from all Groups option if you want to remove users from all the groups.
    6. Select the desired Office 365 Tenant Account.
    7. Find the users either by:
      • Importing the CSV file that has the list of required users.
      • Using the built-in search option.

        Note: Under name search, click on search without entering any input, to view the complete list. For CSV file import, click Download Sample CSV to view the format.

    8. Select the users whom you want to remove.
    9. To preview selected objects, click Selected Objects count.
    10. Click Apply to execute. Once executed, you can view the status of the operation.

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    Add/Remove Group Members using a CSV

    This option helps you add or remove members from an Office 365 group by importing the member details using a CSV file.

    Steps:

    1. Click on the Office 365 tab and click on the Management section.
    2. Click on the Group Management option in the left pane.
    3. Click on the Add/Remove Group Members using CSV option located under the Group Member Management section.
    4. Choose the required Office 365 Tenant Account.
    5. Specify the CSV file to be imported using the Browse button.
    6. Select the desired Office 365 Tenant Account.
    7. Click on Import Groups and select the groups that you want to import.
    8. Click on Apply.

    Following are the LDAP headers that can be specified within the CSV file that you want to import:

    (Mandatory fields marked by *)

    Header in CSV file Description
    Identity* Specifies the group that you want to modify.You can use any value that uniquely identifies the group. For example: Name, Display name, Alias, Distinguished name (DN), Canonical DN, Email address, GUID
    Type* Specifies the type of the group.Valid values are:
    • Office365Group
    • DistributionGroup
    • MailEnabledSecurityGroup
    Members* This parameter is used to identify the members (users and groups).
    Operation* Specifies the operation to be performed.Valid values are:
    • Add
    • Remove

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    Group Accept Mail From

    This feature allows you to specify whether a group can accept mail from only the people inside the organization or from people outside the organization as well. You can also choose to restrict the group from accepting mail from certain users. The following steps will guide you with the configuration.

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Group Accept Mail From.
    2. Check Accept mail From check box and choose whether you want the senders to be from within the organization only or from outside the organization as well.
    3. If you want to restrict certain users from sending mail to your group, check the Restrict Users checkbox and add the users to be restricted.
    4. Add the Office 365 Tenant and groups. You can either add the groups via Search or you can import the groups from a CSV file.
    5. Click Apply.

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    Modify Group Custom Attributes

    You can modify the custom attributes of Office 365 groups with this feature. Follow these steps to modify a group's custom attributes.

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify Group Custom Attributes.
    2. Select the Custom Attributes and modify the corresponding values. Click on the + icon to modify more custom attributes.
    3. Select the Office 365 Tenant and groups. You can either add the groups via Search or you can import them from a CSV file.
    4. Click Apply.

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    Modify Group Custom Attributes using CSV

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify Group Custom Attributes using CSV.
    2. Select the Office 365 Tenant and groups. Then add the CSV file containing the Office 365 group details and the Custom Attributes to be modified.
    3. Click Import Group(s).
    4. Select the attributes you wish to modify and click Apply.

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    Delete Groups

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Delete Groups.
    2. Select the Office 365 Tenant and groups. You can either add the groups to be deleted via Search or you can import them from a CSV file.
    3. Click Apply.

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    Modify SMTP Address of Groups

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify SMTP Address of Groups.
    2. In the Modify Email Addresses option, add the SMTP address of the groups. In case you want to replace the existing SMTP address with the ones provided, check the Replace Existing Email Addresses checkbox.
    3. Select the Office 365 Tenant and groups. You can either add the groups via Search or you can import them from a CSV file.
    4. Click Apply.

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    Modify Send As Permission of Groups

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify Send As Permission of Groups.
    2. Select the Add Permission or Remove Permission option as desired and add the users.
    3. Select the Office 365 Tenant and groups. You can either add the groups via Search or you can import them from a CSV file.
    4. Click Apply.

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    Modify Send As Permission of Dynamic Distribution Groups

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify Send As Permission of Dynamic Distribution Groups.
    2. Select the Add Permission or Remove Permission option as desired and add the users.
    3. Select the Office 365 Tenant and groups. You can either add the groups via Search or you can import them from a CSV file.
    4. Click Apply.

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    Modify Send On Behalf Permission of Groups

    1. Navigate to Office 365 → Management → Group Management → Bulk Group Modification → Modify Send on Behalf Permission of Groups.
    2. Select the Add Permission or Remove Permission option as desired and add the users.
    3. Select the Office 365 Tenant and groups. You can either add the groups via Search or you can import them from a CSV file.
    4. Click Apply.

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    ADManager Plus' group creation templates can be customized to add common attribute values for provisioning Office 365 groups. Here are a few features which will help you create customized templates, and get the maximum benefit out of them:

    • The Drag and Drop option allows you to customize the template to suit your specific needs. It helps you to:
      • Make only specific tabs and attributes visible to a technician who uses the template; just drag and drop the tabs or attributes depending on what option you wish to be available on the technician's window.
      • Specify which attributes can be edited or configured; hidden or should be read-only for the technicians. This will be helpful when you do not want the technicians to set or view certain settings like group membership.
    • The Rules View option allows you to configure rules based on which specific attributes can be automatically populated.

    Office 365 Group Creation Templates

    Group creation templates can help standardize the provisioning process across the organization while also being time efficient. The following steps will guide you with creating an Office 365 group creation template

    1. Navigate to Office 365 → Management → Group Management → Group Creation Templates → Office 365 Group Creation Templates.
    2. Click +Create New Templates.
    3. Add a suitable Name, Description and Office 365 tenant for the template.
    4. In the General tab, add the Display name, Primary SMTP address, alias, and other information such as:.
      • Access Type - Set it to Public or Private.
      • Requires Sender Notification - Set to True if you want the sender to be notified every time they send a mail on behalf of the group.
      • Send Moderation Notification - To specify when the moderation notifications are to be sent.
        • Always - To notify senders when their messages are not approved.
        • Internal - Notify only the senders in the organization when the message is not approved.
        • Never - No notifications are sent to senders when a message is not approved.
    5. In the Group tab, add members and owners to the Office 365 group.
    6. The Exchange tab allows you to add MailTip and Custom Attributes for the Office 365 group.
    7. Click Save Template.

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    Dynamic Distribution Group Creation Template

    Dynamic distribution group templates allow you to create groups with all the necessary attributes in one action. It also allows you to pre-populate values for the desired attributes; these are automatically added to the group during its creation. Follow these steps to create a customized distribution group creation template.

    1. Navigate to Office 365 → Management → Group Management → Group Creation Templates → Dynamic Distribution Group Creation Templates.
    2. Click +Create New Templates.
    3. Add a suitable Name, Description and Office 365 tenant for the template.
    4. In the General tab, add the Display name, Primary SMTP address, alias, and other information such as:
      • Requires Sender Authentication - Set to True if you want the sender to be authenticated every time they send a mail on behalf of the group.
      • Send Moderation Notification - To specify when the moderation notifications are to be sent.
        • Always - To notify senders when their messages are not approved.
        • Internal - Notify only the senders in the organization when the message is not approved.
        • Never - No notifications are sent to senders when a message is not approved.
    5. In the Filters tab, add the recipients to be added or excluded and the conditions to be applied.
    6. The Exchange tab allows you to add MailTip and Custom Attributes for the O365 group.
    7. Click Save Template.