# Outlook signature template for all users | Deploy outlook signature

## How to deploy outlook signature template for all users

### Description

This document will provide you the steps to configure a default email signature for all [Outlook users](https://www.manageengine.com/products/desktop-central/configure-email-signature-outlook-how-to.html), using Endpoint Central.

### Steps

To configure a default email signature for all Outlook users, follow the steps mentioned below:

- [Create a Default email signature.](https://www.manageengine.com/products/desktop-central/configure-email-signature-outlook-how-to.html#createsign)
- [Deploy and make the Signature as default](https://www.manageengine.com/products/desktop-central/configure-email-signature-outlook-how-to.html#importoutlook)

### Create a default email signature:

1. Create a new email signature on the machine where Microsoft Outlook is installed and name it, for example "sample". This will create a new folder **sample_files** and new signature files in **html, rtf and .txt** formats.
2. Newly created signature folder (sample_files) and files (html, rtf & .txt formats) will be stored under the folder **%appdata%\Microsoft\Signatures\\**  
   (Ex: C:\Documents and Settings\username\Application Data\Microsoft\Signatures\)

### Deploy and make the signature as default

Follow the steps mentioned below to make the above created signature as the default signature for the Outlook users:

1. Click **Configurations** Tab
2. Under **Add Configuration**, Select **Collection**
3. Select **User Configuration**
4. Specify the name and description of the collection configuration
5. Select **File Folder Operation** and **Registry Settings** and click **Next**
6. Under **Define Collection** for **Registry Settings**, specify the following:
   1. Action: **Write value**
   2. Header Key: **HKEY_CURRENT_USER**
   3. Sub-Key: **Software\Microsoft\Office\12.0\Common\MailSettings**  
      (use version 11.0 for Office 2003, 12.0 for Office 2007, 14.0 for Office 2010 & 15.0 for Office 2013)
   4. Data Type: REG_SZ
   5. Value Name: NewSignature
   6. Value Data / Expression: **sample** (specify the name of the signature that you have created)
7. Click **Next**
8. Under **Define Collection** for **File Folder Operation**, specify the following:

   If you want to select the files (.html, .rft, .txt):

   1. Specify the Type as **Copy using HTTP**
   2. Select **Action Type** as **Files** and upload the files that need to be copied (Folder: sample_files, Files: sample.html, sample.rtf & sample.txt)
   3. Specify the destination folder as **%appdata%\Microsoft\Signatures\\** and click **Next**

   If you want to select the source folder in which these files are present:

   1. Specify the Type as **Copy using Network Share/Copy with Local Computer**
   2. Select **Copy a folder** and **Include Sub Folders** if you want the subfolders to be included.
   3. Select the source folder, specify the destination folder as **%appdata%\Microsoft\Signatures\\** and click **Next**

9. Under **Define Target**, specify the target and click **Finish** to deploy it.

You can see that all the [Outlook users](https://www.manageengine.com/products/desktop-central/help/user_configuration/configuring_outlook_settings.html) will have the default email signature applied to them during their next logon.

[Questions](https://www.manageengine.com/products/desktop-central/how-to.html#som-how-to)