# How to Configure Outlook Settings

An Outlook configuration is applied to customize the Microsoft Outlook experience for the end-user based on a parameter(s). With Endpoint Central, you don't need any additional tool to configure Outlook settings. Microsoft Outlook settings such as general settings, new mail arrival, automatic archive, sending a message, message format and handling, and spell check can be configured. The Outlook Configuration is used to configure these settings for the users of the network from a central location. We'll show you how to set up outlook configurations below.

## How to Set Up Outlook Configuration Settings

### Step 1: Name the Configuration

Under *Windows Configuration*, provide a name and description for the Outlook configuration.

### Step 2: Define Configuration

The table given below lists the Outlook parameters that can be configured. Specify the values only if a change is required for a particular parameter, else, leave it blank.

| Parameter | Description |
|---|---|
| **General Settings** |  |
| Warn before deleting items | To enable or disable the warning message when deleting entries from the *Deleted Items* folder. |
| Startup in this Folder | The folder which must be opened after the Outlook is invoked. Select from the following options: *Outlook Today*, *Inbox*, *Calendar*, *Contacts*, *Tasks*, *Journal*, *Notes*, and *User-defined*. Select *User-defined* option to make the user configure this option. |
| Empty the Deleted Items folder upon exit | Select the frequency at which the contents of the *Deleted Items* folder should be cleared when exiting the Outlook. Select *User-defined* option to make the user configure this option. |
| **New mail arrival** |  |
| Display a New mail Desktop Alert | To enable or disable the notification message when a new mail arrives. |
| Play a sound | To enable or disable playing sound when a new mail arrives. |
| **AutoArchive** |  |
| Run AutoArchive | To enable or disable the automatic archiving of folder. Specify the required option and choose the frequency at which archiving should be done. |
| Prompt to AutoArchive | To specify whether to prompt before archiving or not. |
| Move old items to | The location where the archived files must be stored. Click the ![Outlook configurations - ManageEngine Endpoint Central](https://www.manageengine.com/products/desktop-central/help/images/dyn_var.jpg) icon to select and assign a [dynamic variable](https://www.manageengine.com/products/desktop-central/help/misc/dynamic_variables.html) to this parameter. |
| File name | The name of the archived file. |
| Delete expired items (e-mail folders only) | To specify whether the expired items should be deleted or not. |
| **When sending a message** |  |
| Allow comma as address separator | To specify whether comma should be used as a address separator or not. |
| Automatic name checking | To enable or disable automatic checking for the validity of names in the recipient list. |
| **Message format & handling** |  |
| Compose in this Message Format | Select the message format as *HTML*, *Rich Text*, or *Plain Text*. Select User-defined to leave it to the user to configure. |
| Use Microsoft Word to edit email messages | Specify whether Word should be used as a default editor. |
| Send a copy of the pictures instead of the reference to their location (only for HTML format) | To specify whether to send pictures along with the mail or not. |
| Save copies in Sent items folder | To specify whether to save copies in the sent folder or not. |
| Autosave unsent | To specify whether to save the unsent messages or not. Select the frequency if you are enabling this option. |
| **Spelling** |  |
| Always check spelling before sending | To specify whether to check spelling before sending the message or not. |
| Always suggest replacements for misspelled words | To specify whether to suggest replacement for misspelt words or not. |
| Ignore words in UPPERCASE | To enable or disable checking words in upper case letters. |
| Ignore words with numbers | To enable or disable checking words containing numbers. |
| Ignore original message in replies | To enable or disable checking the spelling of original mails in replies. |

### Step 3: Define Target

Using the [Defining targets](https://www.manageengine.com/products/desktop-central/help/defining_targets.html#Defining-Configuration-Target-Computers) procedure, define the targets for deploying the Outlook Configuration.

### Step 4: Deploy Outlook Configuration

Click the **Deploy** button to deploy the defined Outlook Configuration in the defined targets. The configuration will take effect during the next user logon.

To save the configuration as draft, click **Save as Draft**.