Software license compliance | Software license audit

Why do businesses need to be software compliant?

Software publishers (such as Adobe, Microsoft) periodically audit their clients' environments to detect, control and prevent piracy, copyright infringement and illegal use of software. To fail one of these audits might mean irreversible damage to a business' reputation, hefty fines, and potential legal action. Hence, to avoid the consequences of failing a compliance audit, enterprises need to ensure software license compliance at all times.

How can businesses achieve software compliance?

According to this study, 69% of IT executives are not confident about being compliant with their software licensing agreements. With software compliance rules getting stricter, it has become crucial for IT administrators to ensure that unlicensed software is not a part of their organization. This can be achieved by following these steps:

  1. Maintaining an up-to-date software inventory: Having complete visibility over the software installed within your network is imperative for achieving software compliance. To monitor and gain visibility on all software installations within the network, you need to run software inventory scans regularly.
  2. Real-time alerts for non-compliance: Set up real-time alerts for when you're under-licensed, so that you can take action right away.
  3. Prohibit non-business applications: IT Admins can block non-business applications within their networks, to avoid running into surprises.
  4. Perform internal software license audits: With frequent internal audits you can be confident that you are adequately licensed so as to avoid unexpected fines.

Achieving software license compliance is just one aspect of software license management. Managing software licenses also entails optimizing license usage to reduce IT expenditure. That can be achieved by:

  1. Monitoring the usage of commercial applications to determine whether the licenses are being used efficiently.
  2. Cutting down costs by uninstalling applications from systems where it is not being used.
  3. Renewing licenses based on software usage statistics.

How does Desktop Central help?

Desktop Central's Software License Management feature empowers you to carry out all the above mentioned activities in just a few clicks and helps keep software licensing issues in your company at bay.

Up To Date Software Inventory

How to achieve software compliance - Software license audit tool

Desktop Central scans the network periodically to detect new software installed/uninstalled within your network. This is done via differential asset scanning and hence allows you to stay up-to-date at all times without utilizing excessive bandwidth within your network.

Software License Compliance Reports

Desktop Central helps simplify software license management using the following built-in reports:

  1. Software License Compliance Report: This report gives you details on the commercial software with their software license compliance status. The software license compliance status is determined based on the input provided in the Manage Software Licenses section.
  2. Software compliance - View software compliance status report
  3. Software Licenses to be Renewed Report: This report provides the list of software whose licenses have to be renewed soon (you can specify the time period). You can also view the software licenses that have already expired by selecting approptiate options.
  4. Based on the software metering and the usage statistics, you can decide whether or not to renew the licenses.

Software License Compliance Alerts

You can configure email alerts and stay informed on the Inventory dynamics in your organization. Alerts can be generated to notify:

  1. Non-compliance of software licensing policy (over licensed or under licensed).
  2. When software is being used post its license validity.
  3. When the software license usage falls below a specified limit.