Scheduling New Data Gathering Tasks

Scheduling Data Gathering Tasks can be done from the Task Scheduling option of Exchange Reporter Plus. Before scheduling a Data Gathering Task the following parameters are to be taken into consideration.

  1. Schedule Name

  2. Schedule Description

  3. Type of Data Gathering Task

  4. Schedule Type

  5. Time Zone

  6. Credentials

Schedule Name:

This is user defined and a user can input any schedule name corresponding to the data gathering task.


Schedule Description:

Schedule description allows a user to add a description about the schedule.


Type of Data Gathering Task:

The various data gathering tasks in Exchange Reporter Plus are

  1. Essential data Gathering Task ( How to Schedule)

  2. Distribution List Membership Gathering Task (How to Schedule)

  3. Mailbox Account Properties Gathering Task (How to Schedule)

  4. Mailbox Content Gathering Task (How to Schedule)

  5. Public Folder Properties Gathering Task (How to Schedule)

  6. Public Folder Content Gathering Task (How to chedule)

  7. Message Tracking Logs Gathering Task (How to Schedule)

  8. Outlook Web Access info (IIS Logs) Gathering Task (How to Schedule)

Each of the "Data Gathering Tasks" listed above

Schedule Type:

Schedule Type defines the frequency in which the scheduled tasks will run. The schedule type could be daily, weekly, monthly, only once, Repeat every N days or Run Immediately.


Schedule Type

Schedule Type Description

Daily schedules

Runs once every day at a scheduled time.

Weekly schedules

Runs once every week on a given day and at the given time.

Monthly schedules

Runs once every month on a given date and at a given time.

Only once

Runs only once at a specified time.

Repeat Every N Days

Runs once in every n days at a specified time.

Run Immediately

Runs immediately (From the instant schedule is created).


Time Zone :

The time zone selection controls at what time zone the schedule will run. Local time zone indicates the machine time on which Exchange Reporter Plus is installed.

Message Tracking Logs are rolled-over by Microsoft Exchange at every midnight (00:00 GMT). Logs which are not rolled-over might not have the data for the entire day. Because of this Exchange Reporter Plus collects data, only from the rolled over logs. Hence, appropriate selection of Time Zone is advised.



Each Data Gathering Task uses task specific credentials in-order to gather data from its data source.

Why are task specific credentials required?

The credentials entered while adding an organization (From "Organization Settings" Tab or while Installing the product) will be considered the default credential for that "Exchange Organization".  This will be used by default, while creating any "Data Gathering Task" for that organization.

Usually, the default credentials provided in Exchange Reporter Plus will be of the user who has the "highest level of privileges" in the corresponding Exchange Organization.

Instead of providing a user with the highest level of privileges for data gathering tasks (default credentials - if it was provided as mentioned above), Exchange Reporter Plus also allows a user to provide a different set of credentials with minimum privileges for that specific task.

For instance:

  • Message Tracking Log Gathering needs - "Read permissions on the Tracking log share folders".

  • Mailbox account properties gathering needs - "Exchange-view only administrator" permissions.

In the above 2 cases Exchange Reporter Plus allows you to provide credentials limiting to those privileges alone.


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