Secure business Password Manager

All organizations need a secure business password manager to secure and manage access to their privileged credentials. ManageEngine Password Manager Pro is a business password manager that over 5000 enterprises use and over 1 million admins trust. Take a test drive today!

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Last updated date : 27 Sep 2023

Why do organizations need a secure business password manager?

Enterprises are home to millions of critical accounts and credentials, which provide privileged users with access to exclusive business−sensitive information systems. While strong passwords aid in securing access to privileged resources, manual management of these credentials is a painstaking process−especially in an enterprise landscape−due to their sheer volume. Managing large volumes of credentials using spreadsheets and local databases in real time is cumbersome, and even the slightest negligence, be it purposeful or inadvertent, can put organizations at the center of massive breaches.

Password management solutions help prevent the risks and threats associated with privilege misuse by keeping all passwords and accounts secure and updated. They provide options to declutter and organize passwords customized to suit business requirements, making it easier for you to perform bulk operations effortlessly.

Secure business password managers help simplify and streamline the password management process with automated account discovery; user provisioning and de−provisioning; and periodic password rotation, auditing, and reporting. Further, these solutions are designed to eliminate password fatigue by automating additional best practices, such as password generation, creation, rotation, monitoring, and deletion.

Some password managers provide integration with other IT management tools, such as help desk software, IT analytics, and security information and event management tools, to facilitate seamless compliance with regulatory standards, like HIPAA, PCI DSS, and SOX, and to aid in timely and smoother resolution of password−related issues.

Key features to look for in a business password manager

Are you looking for a robust password manager for your business? Here are some top capabilities you should consider while choosing one:

  • 01

    A secure password vault with multiple levels of data encryption

    Password managers should serve their primary purpose of storing privileged identities. That said, an ideal password manager should offer an online repository for secure storage and retrieval of credentials. These password vaults should be encrypted with advanced algorithms, such as AES−256, and the data stored in them should also be encrypted at multiple levels.

  • 02

    Effective password security controls

    Business password managers should include automations to enforce strict access management policies and criteria, including password complexity, password reset frequency, SSH key pair generation, time−limited access to privileged resources, password rotation after every use, and so on. These solutions should also enforce least privilege controls, where users are provided with minimal privileges and role−based access to passwords to perform their activities.

  • 03

    Automated password management capabilities

    In order to eliminate the fatigue of having to create and remember complex passwords, password managers include built−in password generators to auto−generate passwords according to predefined password policies. They should also include capabilities to randomize automatically and rotate passwords after every use and expiry on both a scheduled and on−demand basis.

  • 04

    Strong, multi−factor authentication options

    Multi−factor authentication (MFA) is one of the versatile options available at our disposal to add an extra layer of security to privileged credentials. An ideal business password manager will support MFA via email, SMS, QR code, or integration with third−party MFA tools.

  • 05

    Real−time insights on privileged user activities

    A secure business password manager should provide real−time audits on all identity−related activities, such as user logins, password sharing, failed login attempts, and password resets. It should also include capabilities to monitor and record all privileged user sessions in real time for IT audits and compliance requirements.

How can Password Manager Pro help secure your business passwords?

The capabilities that Password Manager Pro offers isn't limited to just providing a securing storage to enterprise passwords but also extends to securing, managing, and governing access to shared sensitive resources. Following are the top benefits of leveraging a business password manager like Password Manager Pro:

01. Centralized management of privileged accounts and assets

Password Manager Pro leverages automations to take stock of all the critical IT assets, domains, and associated service accounts about corporate endpoints, databases, networks, applications, and cloud and virtual environments across the network. This is usually followed by automatic consolidation and storage of the credentials in a dynamic, secure vault, which comes with multiple levels of encryption using algorithms like AES−256.

Password Manager Pro goes beyond just storing passwords; they aid in auto−filling credentials to provide faster access to applications and systems. Besides passwords, these tools help in centralizing the management of other sensitive entities such as web accounts, public and private keys, license keys, digital certificates and signatures, documents and executables, and service accounts.

02. Automated password rotation, randomization, and reset workflow

A secure business password manager like Password Manager Pro lets you rotate passwords periodically, which not only saves a considerable amount of manual effort and time but also prevents the risks posed by the exposure and misuse of shared credentials. It also helps eliminate downtime by simultaneously rotating credentials used to secure access to confidential data and applications. Additionally, business password managers provide password reset options to support a wide range of target resources, either automatically through scheduled tasks or on demand.

03. Granular control over critical enterprise assets

To help you gain complete governance over privileged passwords, business password managers like Password Manager Pro give you the option to grant access to critical assets with granular levels of permission. You can set up a request−release workflow, which requires users to provide a valid reason while raising a temporary access request to a privileged password. Upon the expiry of the requested period, password managers use built−in automations to revoke access and rotate the passwords to prevent any misuse or unauthorized access in the future.

Similarly, orphaned and invalid admin accounts that have no associated owner because of user unavailability and inactivity will be either automatically transferred to other authorized users or be removed. To ensure further safety, business password managers can provide secure access to privileged systems without revealing the passwords in hard−coded, plain text format.

04. Clear accountability of user activities

Password Manager Pro enables organizations to practice proactive IT security by providing real−time insights into user and password activities. This helps IT teams make informed security decisions and instantly eliminate bad actors and suspicious activities. Additionally, password managers provide secure access to privileged resources on prior review and approval by administrative users via a request−release mechanism.

05. Strict adherence to industry standards

Password Manager Pro offer comprehensive reporting and auditing capabilities to enable organizations to comply effortlessly with privileged access control standards set by the GDPR, NIST, FISMA, HIPAA, SOX, PCI DSS, NERC CIP, ISO/IEC 27001, CCPA, and more. This helps IT teams mandate strict adherence to the best practices of privileged access management.

Frequently asked questions

  • What is a business password manager?

    A business password manager is an automated solution that helps businesses and individuals discover, store, and manage their senstive credentials and accounts. Business password managers include built−in capabilities to generate strong and unique passwords for applications and services, rotate and randomize passwords periodically, and generate comprehensive password reports for compliance requirements.

  • How do I know if my business needs a password manager?

    All organizations of any size, regardless of industry are expected to use a password manager to protect their privileged business passwords. A business password manager such as Password Manager Pro brings a lot of features to the table that goes beyond the realm of simple password management. Furthermore, many compliance standards no longer treat the use of business password manager as a precautionary measure, rather a mandatory addition to an organization's IT security portfolio.

  • Why is manual password management unsafe?
    Organizations that are yet to deploy a password manager tool, tend to practice business password management through hard−coding of credentials in text files, excel sheets, or even sticky notes. Sharing such identities without proper request−release mechanisms, leaves a lot of network back doors unlocked and unchecked for privilege abuse. Not only is it unsafe, manually managing privileged identities is also extremely unproductive, and over utilizes otherwise necessary admin hours.