You can classify all the
ServiceDesk Plus end-users (requesters) within your organization into
various User Groups. In Site based implementation, categorizing users
into groups is especially necessary to prevent users from accessing certain
items. The users can be restricted to view certain service items, solutions,
announcements and request template.
For instance, the announcement
- Nortel network is down for a day due to maintenance in the site New
York. This announcement is vital for users in site New York alone. A user
group is created such that the announcement is available only to the users
associated to site New York. The user group can also be filtered based
on Department, Email ID, Job Title and Name.
To access the user group
Admin tab in the header pane to
open the configuration page.
User Groups icon under Users block. The User Group list view page is displayed
where you can add, edit and delete a user group.
Adding New User Group
Add User Group link from the User
Group list view page.
a unique Name for the user group.
Say, Sales Team in New York. This field is mandatory.
Enter a short Description
about this user group.
Set the Filter by selecting the Criteria
and Condition from the drop down. Enter the value in the text field.
You can also perform a search operation for the values using the search
icon . A pop up listing the values for the selected
criteria appears. Select a value click ok.
view the requesters under the specified criteria, click Preview
button. The requesters list appears in a pop up window.
add another criteria, click the addition button and repeat
the similar process. Choose to match All
the conditions (And) or Any one
of the condition (Or) from the drop down.
Save to save the user group and
return to the list view. Click Save and
Add New, to save the user group and add another.
The configured User Groups appear while
creating a new Service Item, solution, announcement and request template.
Editing User Groups
From the User Groups list view page, click the
edit icon beside
the user group name to edit. The Edit User Group form appears.
Modify the Name and Description field.
You can also alter the existing filters set or
add new filters using the criteria and condition drop down.
to save the user group and return to the list view. Even while editing,
you can add another user group by clicking Save
and Add New button.
Deleting User Groups
From the User Groups list view page, enable the
check box beside the user group to delete.
button. A confirmation dialog appears.
Click OK to proceed. The User group is deleted from the list.