SharePoint farm statistics report

SharePoint Manager Plus provides a robust reporting console that eliminates the need for native admin centers or manual PowerShell scripts. The Farm Statistics report, one of more than 140 SharePoint reports, gives administrators instant, centralized visibility into core farm inventory data.

Why you need a farm statistics report

A SharePoint Server farm is a layered infrastructure: servers host web applications, web applications attach to content databases, and content databases hold site collections that branch into individual sites. Understanding how those layers stack up in your environment is foundational to governance, documentation, capacity planning, and migration analysis.

SharePoint Server exposes farm details through Central Administration and PowerShell, including farm, web application, and content database information. But those native views are still spread across multiple pages and cmdlets. They do not provide one ready-made structural summary covering server count, web applications, content databases, site collections, and sites in a single report. When teams have to assemble that picture manually, the result is slower, harder to repeat, and more difficult to use as a reliable baseline.

A farm statistics report gives administrators that consolidated structural overview on demand:

• Establish and maintain a current farm documentation baseline: Generate a point-in-time structural record of the farm whenever governance reviews, audits, or internal documentation cycles require it.
• Scope migration analysis from accurate inventory data: Use farm-level structural metrics to support migration planning and reduce scope gaps caused by informal inventory gathering.
• Detect unexpected changes to farm structure: Compare current farm statistics with earlier exports to identify additions or removals that warrant review.
• Support compliance and governance reviews: Maintain a repeatable, exportable record of farm topology and configuration for inventory and baseline discussions.
• Brief stakeholders and infrastructure teams quickly: Produce a clear summary of the farm's structural makeup for administrators, reviewers, and project teams.

What is the Farm Statistics report in SharePoint Manager Plus?

The Farm Statistics report provides a consolidated structural overview of the entire SharePoint Server farm. It includes the farm display name, Persisted File Chunk Size, total servers, installed products, and counts for web applications, content databases, site collections, and sites, along with the farm's current operational status. This gives administrators a single ready-made structural summary of the farm instead of requiring them to piece it together from multiple admin views.

What does the Farm Statistics report show?

Using SharePoint Manager Plus, you can filter the Farm Statistics report with the following field:

• Farm: Select the specific SharePoint Server farm from which you want to pull structural inventory data.

The Farm Statistics report displays the following details for the selected farm:

What does the Site User Statistics report show?

Using SharePoint Manager Plus, you can filter the Site User Statistics report with the following fields:

• Farm: Select the SharePoint farm or Microsoft 365 tenant from which you want to pull site user and group count data.
• Site: Narrow the report to a specific site to review membership counts across every site it contains.

The Site User Statistics report displays the following details for every site:

Native SharePoint administration and PowerShell vs. SharePoint Manager Plus

In SharePoint Server, administrators can review farm information through Central Administration and PowerShell. Those native options are useful, but they are still spread across multiple admin pages and cmdlets. They do not provide one ready-made structural summary of the farm in a single report view.

PowerShell can help bridge those gaps. Cmdlets such as Get-SPFarm, Get-SPWebApplication, Get-SPContentDatabase, and related commands can retrieve much of this data, but consolidating it into a repeatable inventory still requires scripting effort, formatting, and ongoing maintenance. SharePoint Manager Plus reduces that overhead by bringing this farm-level view into a single report that administrators can run, filter, export, and schedule without building the report from scratch each time.

Benefits of SharePoint Manager Plus' Farm Statistics report over other SharePoint reports

With SharePoint Manager Plus, your report combines the depth of PowerShell with the convenience of a centralized admin center.

For a more detailed comparison, check out our page on how to audit a site collection.

Features that enhance the Farm Statistics report

SharePoint Manager Plus provides several built-in tools to help you document, schedule, and distribute the structural inventory captured by the Farm Statistics report.

• Automated report generation: Schedule the Farm Statistics report to run at defined intervals, daily, weekly, or monthly, so your farm documentation stays current.
• Export reports: Download the Farm Statistics report in CSV, PDF, HTML, or XLSX formats for distribution to infrastructure teams, compliance officers, migration architects, or auditors.
• Instant alerts for changes: Configure alerts to notify administrators when key metrics change inside a farm, such as creations, modifications, and deletions.
• Tailor reports: Adjust the fields and filters in the Farm Statistics report, and save your customized settings as a custom report for quick and easy access when needed.

Reports that complement the Farm Statistics report

If you are documenting your SharePoint Server farm, planning a migration, or maintaining compliance records for an on-premises environment, SharePoint Manager Plus provides several reports that build on the top-level structural picture delivered by the Farm Statistics report.

• Site Collection Statistics report: Delivers storage consumption, object counts, and structural metrics at the site collection level, helping you move from farm-level totals to collection-level detail.
• Site Statistics report: Provides a per-site structural breakdown within each site collection, including subsite counts, list counts, document library counts, and URL configuration.
• Site User Statistics report: Shows user and group membership counts for every site across the farm, helping you connect farm structure with access breadth.
• SharePoint permissions reports: Detail permission assignments across sites, libraries, and items throughout the farm, helping administrators understand both what the farm contains and who can reach it.
• SharePoint site activity reports: Monitor how sites across the farm are being used, helping teams compare structural scale with active usage patterns.

Other features of SharePoint Manager Plus

• SharePoint management: Grant, remove, or copy SharePoint permissions, and manage group members in bulk without relying on complex scripts, simplifying your SharePoint administration.
• SharePoint reporting: Access over 140 prebuilt and custom reports for SharePoint—including permissions, site usage, content inventory, and security insights—all from a centralized dashboard.
• SharePoint auditing: Maintain a comprehensive, searchable audit trail of all activities across your SharePoint environment, including user actions, permission changes, and content modifications.
• SharePoint alerting: Get real-time alerts on critical events such as permission changes, suspicious user activities, site access anomalies, and policy violations.
• Delegated administration: Empower help desk technicians with granular, role-based access to perform specific SharePoint administrative tasks, without elevating native privileges.
• SharePoint migration: Simplify SharePoint migration by enabling seamless content and permission migration across sites and tenants, with minimal downtime and full visibility into migration progress.