# SharePoint site trends overview report

Compare storage use, configured limits, file activity, and page engagement across SharePoint sites in one view, so you can prioritize capacity and life cycle reviews.

SharePoint Manager Plus [centralizes SharePoint reporting](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-reporting-tool.html) and administration in one console. Its Site Trends Overview report combines site-level storage and activity indicators with filtering, export, scheduling, and delivery options for recurring capacity reviews.

## Why you need a Site Trends Overview report

Effective SharePoint storage management requires administrators to understand both how much storage a site consumes and how actively its content is used. Reviewing these dimensions together helps teams distinguish sites with strong business activity from those that may require further governance or capacity assessment.

Microsoft's SharePoint usage and storage reports provide site-level storage, activity, and optimization information. SharePoint Manager Plus brings selected capacity and engagement metrics into a customizable report with calculated quota utilization, reusable filters, scheduling, formatted exports, and email delivery.

The Site Trends Overview report helps administrators:

- **Identify sites approaching configured storage limits:** Sort by *Storage Used %* to find sites that may require investigation, cleanup, archive evaluation, or a storage-limit review before capacity constraints affect content creation.
- **Review configured storage allocations:** Compare *Allocated Storage* with *Used Storage* to identify manually managed sites whose configured limits may need adjustment.
- **Identify sites that may warrant life cycle review:** Compare storage use with recent activity signals to find sites that should be reviewed by their owners for continued business value, retention requirements, or storage optimization.
- **Compare storage and activity across sites:** Review file counts, active file counts, page views, and storage consumption together to prioritize further investigation.
- **Support storage-planning decisions:** Use current utilization and activity data when assessing tenant capacity, archive options, [version-history controls](https://www.manageengine.com/sharepoint-management-reporting/delete-sharepoint-version-history.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=why-you-need), and future storage requirements.

## What is the Site Trends Overview report in SharePoint Manager Plus?

The Site Trends Overview report provides a current view of storage utilization and activity across SharePoint sites. It combines metrics such as Used Storage, Allocated Storage, Storage Used %, Last Activity Date, Files Count, Active File Count, Page View Count, and Visited Page Count.

This consolidated view helps administrators compare storage consumption with recent activity and identify sites that may require capacity, ownership, or life cycle review. For historical analysis, use the [Site Trends History](https://www.manageengine.com/sharepoint-management-reporting/site-trends-history-report.html) report or [Monthly Storage Trends](https://www.manageengine.com/sharepoint-management-reporting/monthly-storage-trends-report.html) report.

![The Site Trends Overview report in SharePoint Manager Plus.](https://cdn.manageengine.com/sites/meweb/images/sharepoint-management-reporting/images/sharepoint-site-trends-overview-report.png)

Figure 1: The Site Trends Overview report in SharePoint Manager Plus.

## What does the Site Trends Overview report show?

Using SharePoint Manager Plus, you can filter the Site Trends Overview report with the following fields:

- **Farm:** Select the Microsoft 365 tenant from which you want to retrieve storage and activity data.
- **Site Collection:** Select one or more sites to focus the report on a specific team, department, project, or business unit.

The Site Trends Overview report displays the following details for each site:

| Attribute | Description |
|---|---|
| *URL* | The web address of the site. |
| *Site Collection Name* | The display name of the site collection. |
| *Last Activity Date* | The latest recorded activity date available for the site during the reporting period. |
| *Files Count* | The total number of files stored on the site. |
| *Active File Count* | The number of files saved, synchronized, modified, or shared during the selected reporting period. |
| *Page View Count* | The total number of page views recorded during the reporting period. |
| *Visited Page Count* | The number of distinct pages viewed during the reporting period. |
| *Used Storage* | The total storage currently consumed by the site. |
| *Allocated Storage* | The configured site storage limit. |
| *Storage Used %* | The percentage of the configured site storage limit currently consumed. |

## Native Microsoft reporting and PowerShell vs. SharePoint Manager Plus

Microsoft's SharePoint site usage and storage reports provide site-level storage, file activity, page engagement, growth, and optimization information. These native reports are useful for reviewing tenant and site consumption.

SharePoint Manager Plus differentiates itself by bringing selected storage and activity metrics into a reusable report with calculated utilization, configurable filters, multiple export formats, scheduling, and stakeholder delivery.

PowerShell and Microsoft Graph reporting APIs can also retrieve site storage and usage data. However, creating a customized recurring view may require combining results, calculating utilization, handling reporting periods, formatting output, and maintaining the automation.

The Site Trends Overview report combines the depth of PowerShell with the convenience of a centralized admin center.

| Capability | SharePoint admin center | PowerShell | The SharePoint Manager Plus advantage |
|---|---|---|---|
| **Report accessibility** | ❌ Manual filtering is required every time | ❌ Script execution is required for every run | ✅ Receive one-click access to categorized reports |
| **Custom reports** | ❌ | ❌ | ✅ Create custom reports by saving granular, attribute-based conditional filters |
| **Report exports** | ✅ Reports can be exported only in CSV or JSON formats | ✅ Requires additional scripting to format and export data | ✅ Reports can be exported in CSV, HTML, PDF, and XLSX formats |
| **Emailing reports to admins** | ❌ | ❌ | ✅ Send report emails to stakeholders and admins in preferred formats |
| **Automated report generation** | ❌ Requires technical scripting or separate complex add-ons | ❌ Requires Task Scheduler or Azure Automation | ✅ Schedule multiple reports that can be generated, filtered, emailed, and exported between defined periods automatically |

For a more detailed comparison, review our page on [how to check the size of a SharePoint site](https://www.manageengine.com/sharepoint-management-reporting/kb/how-to-check-sharepoint-site-size.html).

## Features that enhance the Site Trends Overview report

SharePoint Manager Plus provides several tools to help you review, distribute, and act on storage and activity data.

- **Export reports:** Download the report in CSV, PDF, HTML, or XLSX format for capacity reviews, budget discussions, and governance documentation.
- [Automated report generation](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-reporting-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=features-enhance): Schedule the report to run at defined intervals so current storage and activity information is available for recurring reviews.
- [Storage threshold alerts](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-email-alerts-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=features-enhance): Notify users via mail when a site's storage consumption or calculated utilization crosses a configured threshold.
- **Custom reports:** Save attribute-based filters for specific sites, utilization ranges, activity levels, and storage values.

## Reports that complement the Site Trends Overview report

These SharePoint Manager Plus reports provide additional historical, storage, and activity context.

[Site Trends History report](https://www.manageengine.com/sharepoint-management-reporting/site-trends-history-report.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=complementary-reports): Preserves dated snapshots of storage and activity metrics across a selected historical period. Use it to determine when utilization or activity changed and to assess the impact of governance actions.

[Site Storage Growth Trends report](https://www.manageengine.com/sharepoint-management-reporting/site-storage-growth-trends-report.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=complementary-reports): Compares storage at two selected dates and calculates the growth rate for each site. Use it to understand both current utilization and the rate at which storage is changing.

[Monthly Storage Trends report](https://www.manageengine.com/sharepoint-management-reporting/monthly-storage-trends-report.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=complementary-reports): Shows month-by-month storage and file-count changes, including absolute and percentage growth, to reveal longer-term patterns.

[Storage by Version reports](https://www.manageengine.com/sharepoint-management-reporting/storage-by-version-reports.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=complementary-reports): Show storage consumed by file versions, helping administrators determine whether version history contributes significantly to a site's storage use.

[SharePoint site activity reports](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-activity-monitoring-reports.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=complementary-reports): Provide additional activity details that help administrators interpret storage consumption and prioritize owner or life cycle reviews.

## Other features of SharePoint Manager Plus

- [SharePoint management](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-management-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Grant, remove, or copy SharePoint permissions, and manage group members in bulk without relying on complex scripts, simplifying your SharePoint administration.
- [SharePoint reporting](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-reporting-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Access over 140 prebuilt and custom reports for SharePoint—including permissions, site usage, content inventory, and security insights—all from a centralized dashboard.
- [SharePoint auditing](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-auditing-and-monitoring-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Maintain a comprehensive, searchable audit trail of activities across your SharePoint environment, including user actions, permission changes, and content modifications.
- [SharePoint alerting](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-email-alerts-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Receive real-time alerts on crucial events such as permission changes, suspicious user activities, site access anomalies, and policy violations.
- [Delegated administration](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-helpdesk-delegation-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Empower help desk technicians with granular, role-based access to perform specific SharePoint administrative tasks, without elevating native privileges.
- [SharePoint migration](https://www.manageengine.com/sharepoint-management-reporting/sharepoint-migration-tool.html?utm_source=spmp-feature-page&utm_medium=sharepoint-site-trends-overview-report&utm_content=other-features): Simplify SharePoint migration by enabling seamless content and permission migration across sites and tenants, with minimal downtime and full visibility into migration progress.