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SharePoint Manager Plus helps you review site-level structure from a centralized reporting interface, without switching between multiple native views or relying on custom scripts. The Site Statistics report gives you a focused view of the structural details you need for governance, migration planning, and configuration reviews.
Why you need a site statistics report
Every SharePoint site collection is a hierarchy of individual sites, each with its own subsites, lists, libraries, and custom fields. Over time, that hierarchy grows in ways that are rarely tracked systematically. New subsites are created under existing ones, lists accumulate for specific projects and are never removed, document libraries multiply across teams. Consequently, custom field configurations drift away from approved standards without any consolidated view of what the structure actually looks like at the site level.
Microsoft's SharePoint site usage report provides basic per-site details such as site URL, owner, files, active files, storage used, root web template, and site ID. But those native reports are designed around usage and activity, not site-level structural inventory. They do not bring together fields such as custom master URL, master URL, server-relative URL, root folder URL, total sites, total lists, total document libraries, and total fields in one ready-made report. In large environments, relying on these limited metrics complicates the systematic detection of bloated sites, unused subsites, or structurally intricate sites before they interfere with governance evaluations or migration strategies.
A site statistics report gives you site-level structural clarity, making governance proactive rather than reactive. It helps you:
- Identify structural bloat before it becomes harder to manage. Spot sites with unusually high subsite counts, large numbers of lists, or excessive custom fields—patterns that often indicate ungoverned growth and added migration complexity.
- Detect custom master page assignments outside approved standards. Surface sites where a custom master URL has been applied, so you can confirm whether that customization was authorized or whether it represents an unapproved deviation from your governance baseline.
- Build accurate migration inventories at the site level. Generate a complete per-site structural breakdown, including subsite counts, library counts, field counts, and URL paths, before a migration project begins.
- Govern subsite spread across site collections. Detect deeply nested individual sites and identify candidates for consolidation or restructuring as part of broader information architecture reviews.
- Support structural audits and documentation. Maintain a current, GUID-anchored record of every s ite's configuration and structural metrics to support inventory reviews, governance discussions, and audit preparation.
What is the Site Statistics report in SharePoint Manager Plus?
The Site Statistics report in SharePoint Manager Plus p rovides detailed structural information about every SharePoint site within a selected site collection. It includes the site's name, unique identifier, master page and custom master page URLs, server-relative and root folder paths, total number of subsites, and the counts of lists, document libraries, and fields defined within it. The report gives administrators a precise structural profile of each site that native usage reports do not surface in a single ready-made view.
What does the Site Statistics report show?
Using SharePoint Manager Plus, you can filter the Site Statistics report with the following fields:
- Farm: Select the SharePoint farm or Microsoft 365 tenant from which you want to pull site-level structural statistics.
- Site Collection: Narrow the report to a specific site collection to review the structural breakdown of every site it contains.
The Site Statistics report displays the following details for every site:
| Attribute | Description |
|---|---|
| Site Name | The display name of the SharePoint site as configured at the time of creation or last update. |
| Site GUID | The globally unique identifier assigned to the site, used for internal tracking, cross-referencing, and migration tooling. |
| Custom Master URL | The URL of the custom master page applied to the site, if one has been assigned, indicating a deviation from the default site template branding. |
| Master URL | The URL of the default master page applied to the site, reflecting its baseline configuration and visual template. |
| Server Relative URL | The relative path of the site within the SharePoint server, used to identify its location within the site collection hierarchy without relying on the full absolute URL. |
| Root Folder URL | The URL of the site's root folder, serving as the top-level container reference for the site's content structure. |
| Total Sites | The number of subsites contained within the site, indicating the depth of its hierarchy and the extent of nested collaboration spaces beneath it. |
| Total Lists | The cumulative count of all lists and any custom lists configured for the site. |
| Total Document Libraries | The number of document libraries present within the site, reflecting the volume of file storage and document collaboration activity it hosts. |
| Total Fields | The total number of fields defined across all lists and libraries within the site, giving administrators a measure of structural complexity and customization depth. |
Native SharePoint reporting and PowerShell vs. SharePoint Manager Plus
In Microsoft 365, administrators can review site data through the SharePoint site usage report and other admin-center views. Those native reports are useful, but they are focused on usage and activity rather than structural inventory. They do not provide a ready-made cross-site view of master page URLs, server-relative paths, root folder URLs, subsite counts, list counts, document library counts, and field totals for every site in a site collection.
PowerShell can help bridge some of those gaps. SharePoint Online Management Shell and PnP PowerShell can retrieve much of this data, but collecting it consistently across all sites, formatting it, and scheduling it still adds scripting effort and ongoing maintenance. SharePoint Manager Plus reduces that operational overhead by bringing site-level structural data into a single report that administrators can run, filter, export, and schedule without scripting knowledge.
Benefits of SharePoint Manager Plus' Site Statistics report over other SharePoint reports
With SharePoint Manager Plus, your report combines the depth of PowerShell with the convenience of a centralized admin center.
| Capability | SharePoint admin center | PowerShell | The SharePoint Manager Plus advantage |
|---|---|---|---|
| Report accessibility | ❌ Manual filtering is required every time |
❌ Script execution is required for every run |
✅ Get one-click access to categorized reports |
| Custom reports | ❌ | ❌ | ✅ Create custom reports by saving granular, attribute-based conditional filters |
| Report exports | ✅ Reports can be exported only in CSV or JSON formats |
✅ Requires additional scripting to format and export data |
✅ Reports can be exported in CSV, HTML, PDF, and XLSX formats |
| Emailing reports to admins | ❌ | ❌ | ✅ Send report emai ls to stakeholders and admins in preferred formats |
| Automated report generation | ❌ This requires technical scripting or separate complex add-ons |
❌ This requires Task Scheduler or Azure Automation |
✅ Schedule multiple reports that can be generated, filtered, emailed, and exported between defined periods automatically |
For a more detailed comparison, check out our page on how to audit a SharePoint site collection.
Features that enhance the Site Statistics report
SharePoint Manager Plus provides several built-in tools to help you schedule, distribute, and act on the structural insights surfaced by the Site Statistics report .
- Export reports: Download the Site Statistics report in CSV, PDF, HTML, or XLSX formats to share structural inventory data.
- Automated report gener ation: Schedule the Site Statistics report to run daily, weekly, or monthly so structural changes across your site collections are continuously tracked and unexpected growth in subsites, lists, libraries, or fields is caught early.
- Real-time alerts for structural changes: Configure alerts to notify administrators when creation or modification events in a site crosses a defined threshold, enabling proactive governance intervention before structural bloat progresses.
- Custom fields and filters: Modify fields and filters for the Site Collection Statistics report, and save your setup as a custom report for quick access whenever needed.
Reports that complement the Site Statistics report
If you are auditing site-level structure, governing content inventory, or preparing for a migration across your SharePoint environment, SharePoint Manager Plus provides several other reports that build on the data surfaced by the Site Statistics report.
- Site Collection Statistics report: Gives you a higher-level view of storage, object counts, and structure across each site collection. Use it with the Site Statistics report to move from collection-level summary to site-level detail.
- List Statistics report: Provides list-level metrics, helping you identify which lists contribute most to growth or structural complexity across sites.
- Farm Statistics report: Gives you a broader view of farm-wide inventory and capacity, helping you place site and site collection metrics in the context of the overall SharePoint environment.
- SharePoint site activity reports: Shows how actively each site is being used through metrics like page visits and modifications. Use them with the Site Statistics report to separate heavily used sites from structurally complex sites with little activity.
Other features of SharePoint Man ager Plu s
- SharePoint management: Grant, remove, or copy SharePoint permissions, and manage group members in bulk without relying on complex scripts, simplifying your SharePoint administration.
- SharePoint reporting: Access over 140 prebuilt and custom reports for SharePoint—including permissions, site usage, content inventory, and security insights—all from a centralized dashboard.
- SharePoint auditing: Maintain a comprehensive, searchable audit trail of all activities across your SharePoint environment, including user actions, permission changes, and content modifications.
- SharePoint alerting: Receive real-time alerts on critical events such as permission changes, suspicious user activities, site access anomalies, and policy violations.
- Delegated administration: Empower help desk technicians with granular, role-based access to perform specific SharePoint administrative tasks, without elevating native privileges.
- SharePoint migration: Simplify SharePoint migration by enabling seamless content and permission migration across sites and tenants, with minimal downtime and full visibility into migration progress.
