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SharePoint Manager Plus helps you review site-level membership from one place, without switching between multiple native views or relying on custom scripts. The Site User Statistics report, one of more than 140 SharePoint reports, gives you a centralized view of user and group counts across your SharePoint environment.
Why you need a Site User Statistics report
Native SharePoint usage reports are built around content engagement. The Site Usage report in the Microsoft 365 admin center tells you how many unique viewers visited a site, how many page views it received, and how much time users spent there. What it does not tell you is how many users and groups currently have access to that site, and whether that number is appropriate for the content it holds.
Getting that membership picture through native tools means reviewing each site individually through the SharePoint admin center or gathering and compiling data using PowerShell, manually. In environments with hundreds or thousands of sites, neither approach scales well. Administrators trying to identify over-provisioned sites, flag outliers for access reviews, or verify that decommissioned projects have had their memberships cleaned up are left doing it piecemeal, with no consolidated starting point.
The Site User Statistics report gives administrators that consolidated starting point, a tenant-wide membership count for every site, instantly available and ready to act on:
- Identify over-provisioned sites before access reviews begin: Surface sites with user or group counts that exceed what their purpose justifies, flagging them for detailed review without first having to navigate into each one individually.
- Track membership trends across provisioning cycles: Run the report periodically to monitor whether user and group counts at specific sites are growing over time and detect provisioning drift before it accumulates into a governance problem.
- Validate post-project and offboarding cleanup: Confirm that sites associated with completed projects or departed users have had their memberships reduced appropriately, rather than leaving stale access in place after the collaboration has ended.
- Scope and prioritize tenant-wide access reviews: Use per-site user and group statistics as the initial screening layer for access reviews, focusing detailed analysis on sites with the highest or unexpected membership numbers.
- Support compliance reporting on access breadth: Provide auditors and compliance teams with a current, site-level record of how many users and groups hold access across the SharePoint tenant, supporting access inventory reviews and audit preparation.
What is the Site User Statistics report in SharePoint Manager Plus?
The Site User Statistics report provides a consolidated view of the user and group membership counts for every SharePoint site within a selected site collection. It includes each site's unique identifier, display name, URL, the total number of SharePoint groups associated with it, and the total number of users who hold access, giving administrators a precise, at-a-glance measure of each site's access footprint without reviewing sites one by one.
What does the Site User Statistics report show?
Using SharePoint Manager Plus, you can filter the Site User Statistics report with the following fields:
- Farm: Select the SharePoint farm or Microsoft 365 tenant from which you want to pull site user and group count data.
- Site: Narrow the report to a specific site to review membership counts across every site it contains.
The Site User Statistics report displays the following details for every site:
| Attribute | Description |
|---|---|
| Site GUID | The globally unique identifier assigned to the SharePoint site. |
| Site Name | The display name of the SharePoint site as configured at provisioning or last update. |
| Site URL | The full web address used to access the SharePoint site. |
| Total Site Groups | The total number of SharePoint groups associated with the site. |
| Total Site Users | The total number of individual users who have access to the SharePoint site. |
Native SharePoint reporting and PowerShell vs. SharePoint Manager Plus
In Microsoft 365, administrators can review site data through the SharePoint Site Usage report and membership details through per-site admin workflows in the SharePoint admin center. Those native options are useful, but they are still usage-focused or site-by-site. They do not provide one ready-made tenant-wide view of user and group counts across sites.
PowerShell can help bridge some of those gaps. PowerShell-based collection can retrieve site membership data across the environment, but building a meaningful report still requires aggregation, formatting, automation, and ongoing maintenance. SharePoint Manager Plus reduces that overhead by bringing this view into a single report that administrators can run, filter, export, and schedule without scripting knowledge.
Benefits of SharePoint Manager Plus' Site User Statistics report over other SharePoint reports
With SharePoint Manager Plus, your report combines the depth of PowerShell with the convenience of a centralized admin center.
| Capability | SharePoint admin center | PowerShell | The SharePoint Manager Plus advantage |
|---|---|---|---|
| Report accessibility | ❌ Manual filtering is required every time |
❌ Script execution is required for every run |
✅ Get one-click access to categorized reports |
| Custom reports | ❌ | ❌ | ✅ Create custom reports by saving granular, attribute-based conditional filters |
| Report exports | ✅ Reports can be exported only in CSV or JSON formats |
✅ Requires additional scripting to format and export data |
✅ Reports can be exported in CSV, HTML, PDF, and XLSX formats |
| Emailing reports to admins | ❌ | ❌ | ✅ Send report emails to stakeholders and admins in preferred formats |
| Automated report generation | ❌ This requires technical scripting or separate complex add-ons |
❌ This requires Task Scheduler or Azure Automation |
✅ Schedule multiple reports that can be generated, filtered, emailed, and exported between defined periods automatically |
For a more detailed comparison, check out our page on how to audit a site collection.
Features that enhance the Site User Statistics report
SharePoint Manager Plus provides several built-in tools to help you act on, schedule, and distribute the data surfaced by the Site User Statistics report.
- Automated report generation: Schedule the report to run at defined intervals, daily, weekly, or monthly, so membership counts across every site in your tenant are continuously tracked.
- Export reports: Download the Site User Statistics report in CSV, PDF, HTML, or XLSX formats to maintain offline records for access review cycles and identity governance documentation.
- Real-time alerts for membership changes: Configure alerts to notify administrators when the user or group count at a site crosses a defined threshold, enabling proactive governance intervention before over-provisioning accumulates undetected.
- Access management: Act directly on the membership data surfaced by the report by controlling user and group access to sites from the SharePoint Manager Plus interface, without switching to individual site settings or running scripts.
- Customize reports: Modify the fields and filters in the Site Collection Statistics report, then save your configuration as a custom report for easy access whenever required.
Reports that complement the Site User Statistics report
If you are auditing site membership, governing access scope, or managing identity across your SharePoint environment, SharePoint Manager Plus provides several reports that build on the user and group counts surfaced by the Site User Statistics report.
Site Statistics report: Shows each site’s structure, including subsites, lists, libraries, fields, and URL details.
Site Collection Statistics report: Shows storage and structural metrics at the site collection level, helping you compare membership breadth with content volume.
Farm Statistics report: Provides a comprehensive overview of farm-wide inventory and capacity, helping you understand site and site collection metrics within the broader SharePoint environment.
List Statistics report: Offers metrics at the list level to help you determine which lists have the greatest impact on growth or structural complexity across sites.
SharePoint permissions reports: Show permission assignments across sites, libraries, and items, helping you connect site membership counts to actual access rights.
Other features of SharePoint Manager Plus
- SharePoint management: Grant, remove, or copy SharePoint permissions, and manage group members in bulk without relying on complex scripts, simplifying your SharePoint administration.
- SharePoint reporting: Access over 140 prebuilt and custom reports for SharePoint—including permissions, site usage, content inventory, and security insights—all from a centralized dashboard.
- SharePoint auditing: Maintain a comprehensive, searchable audit trail of all activities across your SharePoint environment, including user actions, permission changes, and content modifications.
- SharePoint alerting: Get real-time alerts on critical events such as permission changes, suspicious user activities, site access anomalies, and policy violations.
- Delegated administration: Empower help desk technicians with granular, role-based access to perform specific SharePoint administrative tasks, without elevating native privileges.
- SharePoint migration: Simplify SharePoint migration by enabling seamless content and permission migration across sites and tenants, with minimal downtime and full visibility into migration progress.
