SharePoint lists and document libraries help you organize your work and keep track of information. It is essential for administrators to have an understanding of the lists and list items in their environment, as well as who has access to them.
SharePoint Manager Plus enables you to generate detailed reports from SharePoint lists, giving you insight into list user permissions and the items inside the list, such as files and folders. Get information on document libraries, external users, and list statistics for easier SharePoint list management.
This SharePoint reporting tool offers the following reports:
- List Statistics report
- Document Library report
- List Permission report
- Recently Created Lists report
- Recently Modified Lists report
- Inheritance Broken Lists report
- List Item Statistics report
- List Item Permissions report
- Permissions Non-Inherited List Items report
- List Versioning Details report
- External access reports
- Document reports
List Statistics report
Get an inventory of every list and library across your sites, with details like the creation date, item and comment counts, and the files and folders each one holds. This top-level view helps you understand how your lists are structured and where content is concentrated before you drill into permissions.
Document Library report
View every document library across your sites, along with key attributes like size, item count, and last activity. Seeing all your libraries in one place helps you spot ones that are growing fast, sitting idle, or duplicating existing content so you can keep your storage and structure under control.
List Permission report
See which users and groups have access to each list and whether that access is inherited from the parent site or set uniquely. Reviewing list-level permissions in one place helps you spot where access has been broadened beyond the intended audience and confirm it still matches who needs it.
Recently Created Lists report
See the lists and libraries created most recently across your sites, along with who created them and when. Spotting new lists as they appear helps you catch shadow workspaces and confirm that fresh containers for content follow your governance standards from day one.
Recently Modified Lists report
View the lists and libraries that have changed most recently, with details on when each was last modified. Surfacing recent activity helps you focus reviews on lists that are actively in use and flag unexpected changes to ones that should have been dormant.
Inheritance Broken Lists report
See every list and document library that no longer inherits permissions from its parent site. Reviewing these breaks together helps you confirm each unique permission scope was intentional and pinpoint the intermediate layer where access starts to diverge from the site.
List Item Statistics report
Get structural and inventory details for the items inside your lists, such as item counts and the files and folders each list holds. This gives you the content context behind your permission reviews, helping you gauge how much data sits within each list.
List Item Permissions report
Audit permissions at the most granular level SharePoint exposes—individual list items. Find out which items carry unique permissions, who holds access to them, and when those permissions were set, so you can monitor where item-level exceptions are accumulating.
Permissions Non-Inherited List Items report
Drill down to the individual list items, folders, and files that no longer inherit permissions from their parent list. Seeing these unique scopes in one place helps you catch item-level sprawl at the finest layer of the hierarchy before it becomes hard to manage.
List Versioning Details report
View how version history is configured across your lists and libraries, including whether major or minor versioning is enabled and how many versions are retained. Reviewing these settings helps you confirm that recovery and audit trail expectations are met without letting version bloat consume storage.
External access reports
View the lists and list items that can be accessed by external users. You can also view external users' permissions and inheritance information.
Document reports
View the files and folders present inside the lists, along with the sizes and item counts. You can also get insights into document libraries with folder and file counts.
Benefits of SharePoint list and list item reports
- Customized reports: Create reports with granular control and convert list reports to Excel (XLS), PDF, HTML, and CSV formats.
- Hybrid reporting: Get list reports for SharePoint Online and the on-premises versions (2013, 2016, 2019, and Subscription Edition).
- Scheduled reports: Get automated reports from SharePoint lists by scheduling them at particular or regular intervals to your preferred email addresses.
- Secure delegation: Delegate specific reports to technicians without giving them access to all the reports.
