Analyze files and disk space

The problem with leaving file server storage unmanaged

Organizations that leave their file servers disorganized tend to accumulate redundant data over time. Having redundant data in your organization can lead to multiple issues, including:

  • Running out of storage space and having to pay for additional storage.
  • Having to sift through volumes of information to get to information that is actionable.
  • Slow performance in service operations such as backups.

These issues drag down productivity and reduce IT efficiency. Using software like DataSecurity Plus to manage file server storage can help you address all of these problems by making your file server lean and efficient.

Optimize file server storage with DataSecurity Plus

Identify stale, non-business, and other unnecessary files to reduce clutter

Find and cleanse old, unused (inactive), unmodified, large, and non-business files with the following reports included under the File Analysis report:

  • Old, stale, unmodified files: Spot files that exceed a given time period in terms of creation time, modified time, and last accessed time.
  • Large, hidden files: Identify files that exceed a given size and files that are hidden from plain sight.
  • Non-business files: Flag non-business files. Define what files fall under the non-business category, for example media files, according to your needs.

Analyze disk usage and view properties of files and folders with the following reports included under Disk Analysis report:

  • Disk usage: Get a visual representation of currently used disk space against the total space available in a disk. Also view disk space trend analysis bar graph to understand storage space usage patterns.
  • File/Folder Properties: View file and folder properties such as: location, object type, size (in MB), file count, directory count, creation time, last access time, and last modification time.

You can also utilize the following features:

  • See the bigger picture with an extensive list of event details for each of the above reports: file name, file size in MB, file owner, file creation time, file last accessed time, and file last modification time.
  • Export reports to multiple formats such as CSV, XLS, PDF, or HTML.
  • Quick search by inputting any attribute value related to a specific event under reports.

The DataSecurity Plus advantage


Audit and analyze file and folder access


Actively respond to security breaches

The Access Audit report provides detailed information on the quintessential Four W's—who accessed what, when, and from where. This will help you keep track of all accesses and changes. The Access Analysis report provides a summary view of accesses and changes, which can help you detect access trends. Detect security breaches as and when they occur with alerts that get emailed instantly. Define threshold limits for mass access events such as malware attacks.

Audit access rights


Meet PCI DSS, SOX, FISMA, and other regulatory needs

Examine share and security permissions of files and folders and prevent access exploitation. Comply with regulatory mandates through consistent auditing and reporting of the file server environment.

Minimize incident response times

Become proactive with real-time file and folder access and change auditing. Continuously monitor and get notified about critical activities.  
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