Always hold a backup of all SharePoint Online site data from which you can restore necessary files, even if the contents are purged from the second-stage recycle bin.
Define a retention period for your backups and automatically discard older backups.
Minimize disruptions to SharePoint Online data with automated backups and quick restorations, ensuring consistent data availability.
Back up and restore SharePoint Online, Exchange Online, OneDrive for Business, Microsoft Teams, Google Workspace, Microsoft Entra ID, on-premises Exchange, and Active Directory environments from a single console.
SharePoint Online does not provide a built-in option for admins to create full backups. Microsoft performs infrastructure-level backups; however, for complete, admin-controlled backups, you need a license for Microsoft 365 Backup or a third-party solution.
The decision should be based on the intended use. OneDrive for Business is suited for storing personal work files, drafts, and documents you may occasionally share. SharePoint Online, on the other hand, is built for team collaboration, offering shared document libraries, structured content management, and centralized storage for departments or projects.
You can manually download files or libraries using the web interface or sync them using the OneDrive sync client. For automated and complete backups to local storage, a third-party backup tool is required.
