You can create shared mailboxes individually by logging in as a global admin or Exchange admin in Microsoft 365 admin center. Alternatively, you can also create shared mailboxes in bulk using M365 Manager Plus as given in this document. The next step is to configure the created shared mailboxes and set the policies and settings as required. In Microsoft 365 admin center, you have to repeat this processby navigating to all the shared mailboxes created one by one, and editing each tab separately. But using M365 Manager Plus’ simple and effective management hacks you can perform all configurations for individual or bulk mailboxes easily.
Why M365 Manager Plus
M365 Manager Plus is a comprehensive Microsoft 365 reporting, management, monitoring, auditing, and alerting tool. Its easy and simple solutions redefine the management and handling of Microsoft 365 accounts. It offers options to manage shared mailboxes by helping you set litigation hold and retention policies. The tool also helps you to modify the address book policy, size restrictions and other settings.
Steps to configure shared mailboxes using M365 Manager Plus:
- Click on the Management tab.
- Navigate to Exchange Online > Shared Mailbox Management > Shared Mailbox Configuration.
- Choose a suitable report from the list.
- Select the corresponding Microsoft 365 Tenant.
- Now enter all the required inputs and settings.
- A. You can either choose the Enter name(s) to search option and enter single or various shared mailboxes (separated by commas) (or)
- B. You can choose the CSV Import option and select the file containing details about all the shared mailboxes.
- Click on Find, select all the required mailboxes and choose Apply for all the changes to reflect.
Highlights of M365 Manager Plus
- 700+ pre-configured reports and unique custom reports.
- Geo-location enabled reports.
- Bulk users and mailbox management.
- Customizable templates to manage users, groups and contacts.
- Rules to auto-populate fields.
- Custom naming formats and password policies for the templates.
- Automation of management tasks.
- Custom roles and virtual tenant creation and delegation.
- Role-based help desk delegation without elevating users' rights in native environment.
To learn more about other such simple Microsoft 365 hacks that make your life easy, click here.
