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Inactive Exchange users are those who have not logged in to the user mailboxes for a specified period of time through any mode of access, be it Outlook or ActiveSync-enabled mobile devices. Identifying and removing these stale user accounts is paramount to ensure effective licence management and a secure Microsoft 365 environment.
Inactive user accounts still consume licenses and add to the overhead of purchasing new licenses for newly added users. They are also an access point for malicious activities. By identifying and removing inactive user accounts, you can reassign the licenses to other user accounts, eliminating overhead and blocking intruders.
Using M365 Manager Plus, you can get a list of the inactive Exchange Online users in your organization with details such as last logon time, days since last logon, and more in a single click.
The inactive Exchange users report has the following details:
You can export the report to PDF, XLSX, CSV, and HTML formats. You can even automate this reporting task by scheduling the report to be mailed to you in the desired format. You can make use of the built-in filters to retrieve the required data. For example, you can filter users based on their days since last logon, display name, recipient type, and more.