Data Loss Prevention in Teams

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Data Loss Prevention in Microsoft Teams

Data Loss Prevention (DLP) in Microsoft Teams detects sensitive information such as a user's social security number, credit card number, etc., shared through private chats, channel conversations and files. This is achieved by carrying out a deep content analysis which uses keyword matches, dictionary matches, evaluation of regular expressions, internal functions, and other methods to detect the content that matches the configured DLP policies. A DLP policy can identify, monitor, and automatically protect the sensitive data being leaked.

To customize a DLP policy using the Security & Compliance Center:

  1. Navigate to Data loss prevention > Policy.
  2. Select a policy, and next to the Policy settings, choose Edit. Either create a new rule, or edit an existing rule for the policy.
  3. In the User notifications tab, select Customize the email text or Customize the policy tip text or both.
  4. Specify the text you want to use for email notifications or policy tips, and click Save.
  5. Now, in the Policy settings tab, click on Save to enforce the policy.

Note: It takes approximately one hour for the changes to be applied.

Manage Microsoft Teams with M365 Manager Plus.

M365 Manager Plus is a complete Microsoft 365 administrative solution that offers an extensive set of features to effortlessly manage Microsoft Teams from a single, user-friendly console.

Bulk management: Create, update and delete teams, channels, team members, team policies, and more, in bulk by importing a simple CSV file.

Detailed reporting: Gain deep insights into team sizes, user activity, device usage, and more, with pre-configured, comprehensive reports.

Granular auditing: Detect unusual activities or events by auditing team creation, user sign-ins, channel creation, and more.

Instant alerting: Get instant alerts for critical events via email. Configure custom alert profiles for Microsoft Teams activities.

Task automation: Automate repetitive management tasks with customized automation policies to save time and enhance productivity.

Help desk delegation: Create custom help desk roles and delegate Teams management, auditing, and more, to non-admin users to reduce admin workload.

24x7 monitoring: Ensure around-the-clock monitoring of Microsoft Teams' features and endpoints.

To know more about managing your Microsoft 365 environment using M365 Manager Plus, click here.

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