Retention policies in Microsoft Teams
Retention policies help effectively manage an organization's data. With retention policies in place, you can choose to retain information that is needed to comply with an organizational policy, industry regulations, or legal needs, and delete those that are not needed anymore. By default, the data in Teams is retained indefinitely unless purged by a user, admin or through a retention policy. When a retention policy is set, then the data is retained for eDiscovery during the specified period, irrespective of the user's actions in the Teams app.
To create retention policies using the Security & Compliance Center:
- Navigate to the Information governance > Retention
- Select Create.
- In the Name your policy page, enter a name and description for your policy, and then click Next.
- In the Settings page, choose whether to retain or delete the data, the retention period, and then click Next.
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On the Choose locations page, do the following, and then click Next:
- To apply the policy to channel messages, turn on Teams channel messages. If the policy should be applied to specific teams, then select the teams using Choose teams.
- To apply the policy to chats, turn on Teams chats. If the policy should be applied to specific users, then select the users using Choose users.
Note: To retain files shared in Teams via private chats or channel conversations, use retention policies for OneDrive for Business and SharePoint Online respectively.
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Task automation: Automate repetitive management tasks with customized automation policies to save time and enhance productivity.
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To know more about managing your Microsoft 365 environment using M365 Manager Plus, click here.
