Permission Management

1. Grant Permissions

Follow the below steps to grant permissions for any number of groups or users to access multiple site collections.

• Select Site Collections

  Select the farm whose site collections need permissions. To select site collections of the farm, click Select site collection(s) under the farm's name. It'll pop-open a window that lists all site collections. Search site collections by name using the search bar provided. To search up site collections using web applications as reference, you can switch to tree view by clicking the tree view icon at the right top corner of the window.

  From that list, check the boxes against the web application or site collections as per your need and click Select at the bottom of the window.

• Select Users or Groups

  Click on to select users or groups. It'll pop-open the People Picker window, where you can look up the name of the user or group that needs access to the selected site collections, using the search bar.

  Click Advanced to narrow down search options;to reflect only SharePoint groups in the search results, enable SharePoint Groups by ticking the box against it. Likewise, you can enable Domain users too.

  After selecting the desired users or groups by ticking the box against their names, click Select at the bottom of the window.

• Assign Permissions

  Under Permission levels, there are:

  • Full control
  • Contribute
  • Design
  • Read

  You can add custom permission levels too. Click Load Custom Permission Levels to list them.

  To grant one or more permissions levels, tick the box(es) against the desired choice(s).

  Under Assign permissions to, there are:

  • Subsites(with unique permission)
  • Lists and document libraries(with unique permission)
  • List items(with unique permission)

  To apply permissions for these objects under every site collection, tick the box against your choice(s).

• Click Apply at the bottom of the page that directs to a Result Summary page which gives the summary of the result of the operations performed.

2. Remove Permissions

Follow the below steps to revoke permissions for SharePoint User or Group from accessing any number of site collections.

• Select Site Collections

  Select the farm whose site collections' access needs to be revoked. To select site collections of the farm, click Select site collection(s) under the farm's name. It'll pop-open a window that lists all site collections. Search site collections by name using the search bar provided. To search up site collections using web applications as reference, you can switch to tree view by clicking the tree view icon at the right top corner of the window.

  From that list, tick the boxes against the web application or site collections as per your need and click Select at the bottom of the window.

• Select Users or Groups

  Click on to select users or groups. It'll pop-open the People Picker window, where you can look up the name of the user or group whose permissions need to be revoked, using the search bar.

  Click Advanced to narrow down search options;to reflect only SharePoint groups in the search results, enable SharePoint Groups by ticking the box against it. Likewise, you can enable Domain users too.

  After selecting the desired users or groups by ticking the box against their names, click Select at the bottom of the window.

• Assign Permissions

  Under Permission levels, there are:

  • All
  • Full control
  • Contribute
  • Design
  • Read

  You can remove custom permission levels too. Click Load Custom Permission Levels to list them.

  To revoke all permissions, tick the box against All. To revoke specific permissions levels, tick the box(es) against the desired choice(s).

  Under Remove Permissions from, there are:

  • Subsites(with unique permission)
  • Lists and document libraries(with unique permission)
  • List items(with unique permission)

  To revoke permissions for these objects under every site collection, tick the box(es) against your choice(s).

• Click Apply at the bottom of the page that directs to a Result Summary page which gives the summary of the result of the operations performed.

3. Copy or Move Permissions

Follow the below steps to copy or move permissions and group memberships from one SharePoint group or user to many others.

• Select Site Collections

  Select the farm where group membership and permissions of a user or SharePoint group need to be copied to another. To select site collections of the farm, click Select site collection(s) under the farm's name. It'll pop-open a window that lists all site collections. Search site collections by name using the search bar provided. To search up site collections using web applications as reference, you can switch to tree view by clicking the tree view icon at the right top corner of the window.

  From that list, tick the boxes against the web application or site collection as per your need. Click on Select at the bottom of the window.

• Select Source SharePoint User or Group

  Click on to select users or groups. It'll pop-open the People Picker window, where you can look up the name of the user or group from which permissions or group membership needs to be copied, using the search bar.

  Click Advanced to narrow down search options;to reflect only SharePoint groups in the search results, enable SharePoint Groups by ticking the box against it. Likewise, you can enable Domain users too.

  After selecting the desired users or groups by ticking the box against their names, click Select at the bottom of the window.

• Select Destination SharePoint User(s) or Group(s)

  Click on to select users or groups. It'll pop-open the People Picker window, where you can look up the name of the user or group to which permissions or group membership needs to be copied, using the search bar.

  Click Advanced to narrow down search options;to reflect only SharePoint groups in the search results, enable SharePoint Groups by ticking the box against it. Likewise, you can enable Domain users too.

  After selecting the desired users or groups by ticking the box against their names, click Select at the bottom of the window.

  • Select Options

    Under Include, you can see the below options:

    • Subsites(with unique permission)
    • Lists and document libraries(with unique permission)
    • Documents, pages and list items(with unique permission)
    • Group membership

    To copy or move permissions for any of these options under every site collection, tick the box against your choice.

  • At the bottom of the page, either click Copy Permissions or Move Permissions as per your need. It'll direct to a Result Summary page which gives the summary of the result of the operations performed.
  • Note: Copy Permissions will copy the permissions or group membership of the source group or user to the destination group(s) or user(s). Move Permissions will move the permissions or group membership of the source group or user to the destination group(s) or user(s). If Move Permission is used, the source group or user will lose the permission settings or group membership it previously had.

4. Check Permissions

Follow the below steps to check permissions that are assigned directly or indirectly to any SharePoint groups or users.

• Select Site Collections

  Select the farm whose site collections' permissions need to be checked. To select site collections of the farm, click Select site collection(s) under the farm's name. It'll pop-open a window that lists all site collections. Search site collections by name using the search bar provided. To search up site collections using web applications as reference, you can switch to tree view by clicking the tree view icon at the right top corner of the window.

  From that list, tick the boxes against the web application or site collection as per your need. Click on Select at the bottom of the window.

• Select User or Group

  Click on to select users or groups. It'll pop-open the People Picker window, where you can look up the name of the user or group whose permissions need to be checked, using the search bar.

  Click Advanced to narrow down search options;to reflect only SharePoint groups in the search results, enable SharePoint Groups by ticking the box against it. Likewise, you can enable Domain users too.

  After selecting the desired users or groups by ticking the box against their names, click Select at the bottom of the window.

• Options

  Under Show permissions of, you can see the below options:

  • Subsites
  • Lists and document libraries
  • Documents, site pages and list items(with unique permission)

  To check permissions for any of these options under every site collection, tick the box against your choice.

• Under Permissions assigned, you can see the below options:
  • Directly
  • Via SharePoint group

  You can filter out the site collections whose permissions were directly given or via SharePoint Group. To use this option, enable either Directly or Via SharePoint group by ticking the box against your choice.

• Click Apply at the bottom of the page that directs to a Result Summary page which gives the summary of the result of the operations performed.