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Frequently asked questions

» Request Module » Admin Module » General Module
» Asset Module » Licensing & Others » Service Catalog & Others

General Module

Service Catalog:

  1. Is there a demo video on Service Catalog available online?
  2. What is a Service Catalog and why should I configure it?
  3. What is the difference between Incidents and Service Request?
  4. Where can I manage the Service Categories?
  5. How do I manage the Additional Fields in Service Catalog?
  6. What can I configure from the 'Resource Info' section under the 'Form Designer' tab of the Service Template?
  7. How do I configure the Approvers list for a service template?
  8. What happens when the $Dept_Head$ variable is selected as a service request approver?
  9. Is it possible to disable the 'Technician Auto Assign' feature for Service Requests?
  10. I want to restrict certain users, like users from a particular Department/Site, from access a specific service template. Is it possible in ServiceDesk Plus - MSP?
  11. Does the SLAs for Incidents apply for Service Requests as well?
  12. Can I merge or link Service Requests?
  13. Can I raise Service Requests via e-mail?
  14. Is it possible to create a Change from a Service Request?
  15. How do I associate multiple Accounts to a service?
  16. How do I copy an SLA to multiple Accounts?

Desktop Central Integration:

  1. What is Desktop Central?
  2. What are the benefits of integrating ServiceDesk Plus - MSP with Desktop Central?
  3. What is the version required for Integrating ServiceDesk Plus MSP with Desktop Central MSP?
  4. What are the settings to configure in Desktop Central to make the integration possible?
  5. What are the settings to configure in ServiceDesk Plus - MSP to make the integration possible?
  6. The option to install/uninstall software under Work Flow tab -> Template Actions is grayed. How do I enable it?
  7. Do technicians require special permission to install/uninstall software from the service request?
  8. How do I generate the API key for a technician?
  9. My Desktop Central is running in HTTPS mode and I got an error while configuring the Desktop Central Server Settings?
  10. How does a technician know when a Software is Installed or Uninstalled using a Service Request?
 

Service Catalog:

1.) Is there a demo video on Service Catalog available online?

You can access the Service Catalog demo video on your ServiceDesk Plus – MSP application under Admin-> Service Catalog->View Demo. You can access the same video from the website using the link below,

http://www.manageengine.com/products/service-desk-msp/service-catalog.html

2.) What is a Service Catalog and why should I configure it?

A Service Catalog enables you to display the services offered to your end-users. Some of the most common day-to-day IT services required by users are, installation, relocation, provision of internet access and email access, virus protection, provision of hardware and software, mail server and account management.

The Service Catalog improves the operational efficiency of your support team by managing the service delivery process from approval to fulfill. You can also define the time involved for delivery of each service item and bind it with a Service Level Agreement. Service Catalog enables you to create, maintain, assign approvers, define processes, deploy and monitor all your services.

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3.) What is the difference between Incidents and Service Request?

In ServiceDesk Plus – MSP, the term 'Request' is used to refer both the Incident and Service Request collectively.In ServiceDesk Plus – MSP, the term 'Request' is used to refer both the Incident and Service Request collectively.

An Incident denotes an unplanned interruption to an IT Service or a reduction in the Quality of an IT Service which might affect the user, a group of users or the business itself.

Examples: The system response time is slow, Unable to login to CRM tool, the payroll server is down.

Service Requests are requests raised by the user for information or advice, or for Standard Change or access to an IT service.

Examples: Need a new laptop, Require a user manual, Need access to a report, Reset a password.

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4.) Where can I manage the Service Categories?

You can manage the Service Categories under Admin -> Service Catalog -> Manage -> Service Categories. You can add, edit or delete a Service Category from this page. You can also set an icon for the Service Category from the list of available icons or you can upload a new icon for the same.

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5.) How do I manage the Additional Fields in Service Catalog?

In Service Catalog, you can create two types of additional fields.

a.) Common additional fields, and
b.) Service Category specific additional fields.

Common Additional fields are custom fields which can be created and used on every service template across all Service Categories. You can add 24 Text fields, 8 Date/Time fields and 8 Numeric fields.

Service Category specific additional fields are custom fields which can be created and used on services under a specific Service Category. The additional fields under every Service Category has 24 Text fields, 8 Date/Time fields and 8 Numeric fields.

The two ways of creating Additional fields are,

1.) Goto Admin->Service Catalog->Manage->Additional Fields and create the additional fields and then later add them under the respective service template. Screenshot

b.) You can add the additional field from each service template under Admin->Service Catalog. While you are on the template, drag the 'Add New Field' option onto the canvas which gives you the option to add the additional field. Screenshot

6.) What can I configure from the 'Resource Info' section under the 'Form Designer' tab of the Service Template?

Resource Info is a functionality which is similar to Additional Fields but provides more options to collect the necessary details about the requested service from the user. You can collect the information by framing simple yes or no questions, questions with drop down selection, check boxes and plain text boxes. The drop down selection has the ability to sync with the Asset Management module to provide asset information on the drop down list. The questions can also be divided into different sections for a more organized view.

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7.) How do I configure the Approvers list for a service template?

You can configure approvers for a service template under the Work Flow tab. The approver can be a requester or a technician with the permission to approve service requests. A user who is not registered in the application cannot be made as a service request approver.

8.) What happens when the $Dept_Head$ variable is selected as a service request approver?

The $Dept_Head$ variable is a dynamic pointer indicating the Head of the Department of the user who is raising a service request. The Department Head has to be pre-configured for every department under Admin->Departments before you could use this variable. Once the Department Heads are configured, and the variable selected in the service template, the approvals for that service is automatically sent to the user‘s Department Head when the service request is raised. Screenshot

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9.) Is it possible to disable the 'Technician Auto Assign' feature for Service Requests?

Yes, it is possible to turn off the 'Technician Auto Assign' feature for Service Requests alone but this has to be configured through the database by executing the query below (works for both MYSQL and MSSQL):

update globalconfig set paramvalue='true' where parameter='enable_tech_auto_assign';

10.) I want to restrict certain users, like users from a particular Department/Site, from access a specific service template. Is it possible in ServiceDesk Plus – MSP?

You can restrict users from accessing certain services by creating User Groups in the Admin module. The User Groups are account-based and can be created for Users/Requesters based on different criteria such as Sites, Department, Job Title, or you can even pick users individually for the group using the criteria Requester Name.

Once you have configured the User Groups, you need to select the Show to Requester option under the Form Designer tab of the service template; then select the user groups to which you want to show this service.

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11.) Does the SLAs for Incidents apply for Service Requests as well?

The SLAs defined under Admin--> Service Level Agreements are applicable only for Incidents and not to Service Requests.

In Service Catalog, a static SLA has to be assigned to every service template under the Work Flow tab for each account. Screenshot

The SLAs can also be managed from the Admin->Service Catalog->Manage->Service Level Agreements. Screenshot

12.) Can I merge or link Service Requests?

You can link two or more Service Requests using the 'Link Requests' feature. Once the Service Requests are linked, the Notes, Worklogs and Resolution can be copied to all the linked requests from the parent request. It is also possible to link between Service Requests and Incidents. But as of now, ServiceDesk Plus does not support merging of two Service Requests. Screenshot

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13.) Can I raise Service Requests via e-mail?

Service Requests cannot be created through e-mail. You have to login to the Self-Service Portal, browse through the services and submit your service request.

14.) Is it possible to create a Change from a Service Request?

It is possible to create a Change from a Service Request but it's not possible to create a Problem from a Service Request or associate a Problem to a Service Request.

15.) How do I associate multiple Accounts to a service?

Goto Admin -> Service Category and select a service under a Service Category. In the service form, select the accounts to associate this service. The selected accounts would be able to view the service template. Screenshot

16.) How do I copy an SLA to multiple Accounts?

Goto Admin -> Service Catalog and select a service under a Service Category. Select an Account under the Work Log tab and select an SLA for the service template. Click Copy to Account(s) link to copy the selected SLA to other accounts. Screenshot

This can also be done from the Admin->Service Catalog->Manage->Add SLA/Choose the SLA from the check box->Actions and click on Copy To Accounts as shown below. Screenshot

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Desktop Central Integration:

1. What is Desktop Central?

Desktop Central is another software from ManageEngine. It is a web-based Windows server and Desktop Management software that helps in managing thousands of servers/desktops from a central location. It automates the complete desktop management life cycle ranging from a simple system configuration to complex software deployment. With its network-neutral architecture, the administrator can easily manage desktops in any Windows network like Active Directory, Workgroup, or other directory services.

To know more about Desktop Central, please use the below link.
http://www.manageengine.com/products/desktop-central/

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2. What are the benefits of integrating ServiceDesk Plus - MSP with Desktop Central?

The benefits of integrating ServiceDesk Plus – MSP with Desktop Central (DC) are,

  1. Easy to deploy software on workstations
  2. Sync the IT Asset information on DC with ServiceDesk Plus – MSP

3. What is the version required for Integrating ServiceDesk Plus MSP with Desktop Central MSP?

Version 80034 and above of Descktop Central can be integrated with ServiceDesk Plus MSP.

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4. What are the settings to configure in Desktop Central to make the integration possible?

Configure the settings under Admin->ServiceDesk Settings in Desktop Central with the following information:

  1. Service Desk Plus MSP's server name and Port number
  2. Communication Protocol
  3. API Key
  4. Features to Integrate.
Screenshot

5. What are the settings to configure in ServiceDesk Plus – MSP to make the integration possible?

STEP1: Configure the Desktop Central Server Settings under Admin->Desktop Central Server Settings.

STEP 2: Configure a separate Role to perform Desktop Central operations under Admin->Roles.

STEP 3: Assign the Role created under step 2 to a Technician under Admin->Technicians

STEP 4: Enable Template Actions under 'Work Flow' tab of a specific service template to install or uninstall the software.

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6. The option to install/uninstall software under Work Flow tab -> Template Actions is grayed. How do I enable it?

To enable ‘Display Software Install/Uninstall option in Service Request Actions menu’ option on the service template, make sure you have configured the settings under Admin -> Desktop Central Server Settings. Screenshot

Selecting the option "Display Software Install/Uninstall option in Service Request ‘Actions’ menu’’ will display the 'Install/Uninstall software' option under the ‘Actions’ tab for the service request. Screenshot

7.) Do technicians require special permission to install/uninstall software from the service request?

Yes, technicians require special permission to install/uninstall softwares from a service request. Once the integration is in place, you need to enable the advanced permission ‘Install and Uninstall software’, under Admin->Roles, and assign it to the technician. Screenshot

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8. How do I generate the API key for a technician?

Please follow the instructions provided in the below link to configure the API key.

http://www.manageengine.com/products/service-desk-msp/help/adminguide/configurations/general/desktop_central_settings.html#authentication

9. My Desktop Central is running in HTTPS mode and I got an error while configuring the Desktop Central Server Settings.

Please follow the solution provided in the below link to fix the above scenario.

http://www.manageengine.com/products/service-desk-msp/help/adminguide/configurations/general/desktop_central_settings.html#https

10. How does a technician know when a Software is Installed or Uninstalled using a Service Request?

Once the software installation/uninstallation task is performed by Desktop Central, the status 'executed' will be updated on the task under the respective service request in ServiceDesk Plus. You can also enable a notification to the concerned technician regarding the update by enabling the notification "Notify Technician when a software Installation/Uninstallation task is updated" under Admin->Notification Rules. Screenshot

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