Exchange mailbox size reports

Exchange mailboxes are important aspects of your Exchange environment. Since the majority of communications in your organization take place through emails, you need to keep an eye on mailbox statistics for both your on-premises Exchange Servers and Exchange Online. It is crucial to track the sizes and growth rates of mailbox sizes in your Exchange organization using various mailbox statistics reports.

The Exchange Servers supported by this tool include:

• Exchange Server 2003
• Exchange Server 2007
• Exchange Server 2010
• Exchange Server 2013
• Exchange Server 2016
• Exchange Server 2019

Exchange Reporter Plus is one of the best Exchange server reporting tools. It helps to check mailbox sizes in Exchange Servers and Office 365 through the following Exchange mailbox size reports:

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• Mailbox Size
• Mailbox Size Growth
• Mailbox Size Restrictions
• Current Mailbox Size Vs Quota
• Mailbox Size by OU
• Server based Mailbox Growth
• Database based Mailbox Growth

Exchange Mailbox Size report

The Exchange Mailbox Size reports for both Exchange Servers and Office 365 lists mailbox sizes of your Exchange setup.

This Exchange Mailbox Size report allows you to:

• Check the current size of all Exchange user mailboxes.
• View a graphical representation of the top Exchange mailboxes based on size.
• List details about mailboxes based on email count as well as size.

With Exchange Reporter Plus dashboard, view Exchange mailbox database size and a quick overview of the top 10 mailbox users. This way, you can further analyze usage patterns and find ways to gain control over mailbox behavior.

Exchange Mailbox Size Growth report

Key functions:

• Shows how mailbox size has grown from its initial size to its current size over a specified time frame for all mailboxes.
• The top five mailboxes' growth statistics are also presented as a graph.

Current Exchange Mailbox Size Vs Quota

Ensure efficient mailbox management and prevent consumption from surpassing the specified Exchange mailbox quota using this Exchange mailbox size report.

Key functions:

• Get a list comparing the current size and the allocated Exchange mailbox quota of all mailboxes in your on-premises and Exchange Online environment.
• View a graphical representation of the top 10 mailboxes based on Exchange mailbox quota consumption.

Exchange Mailbox Size Restrictions report

Impose mailbox size restrictions to make sure your users do not consume too much server storage space and degrade server performance. Exchange Reporter Plus allows you to view the mailbox size restrictions of both on-premises servers and Exchange Online.

Key features:

• Get a list of users with default storage limits.
• Identify users with specific mailbox storage limits such as Issue Warning, Prohibit Send, and Prohibit Send and Receive.

Exchange Mailbox Size by OU report

Key functions:

• Lists all the OUs in your Exchange organization and the mailboxes contained in them.
• Displays the total size of the mailboxes present within the OUs.

Exchange Server based Mailbox Growth report

Understanding the growth rate of the mailboxes in your Exchange server organization is crucial. It is important to keep a check on the size of your mailboxes to ensure that you don't run out of space. Understand the mailbox size growth rate in your Exchange servers with this Exchange mailbox usage report.

Key features:

• Learn more about the growth rate of the mailboxes for all the mailbox servers.
• Choose a specific period during which you want to display the growth rate of the mailboxes.

Exchange Database based Mailbox Growth report

Key functions:

• Displays a detailed report on the growth rate of the mailboxes for all your mailbox databases.
• View the mailbox database name, initial and final count, and the growth rate for a specific period in this Exchange mailbox usage report.

Exchange mailbox size report and alerts

Get real-time email alerts whenever:

• A mailbox’s size reaches a specified percentage of its allotted storage.
• A mailbox’s size grows to a pre-defined Exchange mailbox size limit.

Avoid issues such as repetitive email delivery attempts, operational delays, and service denials by effectively managing mailbox size. Exchange Reporter Plus helps you with capacity planning and managing your Exchange Servers and Exchange Online mailboxes. Schedule these reports to be emailed to stakeholders at specified times and export them to destination folders in CSV, PDF, XLS, and HTML formats.

FAQ

1. How to get mailbox size using PowerShell?

   You can get details regarding the size of the mailboxes in your Exchange organization using PowerShell. Follow these steps to get the size of a mailbox.