As an Exchange Server administrator, email traffic is one of the key statistics you always have to keep an eye on. Besides tracking the organization-level traffic, you must also track the number of emails sent and received by individual users. This helps you identify how effectively they use their mailboxes, learn their usage pattern, and also protect against spam, as any repeated and abnormal increase in the number of emails to and from a mailbox could indicate spamming activity.
Report on and audit Exchange Online with Exchange Reporter Plus.
Microsoft Exchange administrative and management consoles don’t offer you much help in finding the number of emails sent and received by a user. PowerShell can be used for analysis if you're ready to put in the long hours writing scripts. Or, you can use Exchange Reporter Plus, which offers prepackaged reports that simplify Exchange Server reporting, change auditing, and monitoring. This tool helps you analyze email traffic for users through the following reports.
This report lists all the emails received by users in your Exchange organization during any specific period of time. You can also view the incoming email traffic for multiple users using this report. For any user, view their:
This report shows all the emails sent by users in your Exchange organization during a specified time frame. You can also view all outgoing email traffic for multiple users using the Sent Traffic for Users report. View all emails sent by a user, including:
This report shows the number of messages sent in a specified period by the users in your Exchange organization. You can also view an exportable graph that includes information about the top 10 senders by the number of messages sent. Use this report to view:
This report displays the senders' mail traffic by the size of the messages for a specific period. The report also provides a graph of the top 10 senders by the size of the messages sent. You can view:
This report shows the senders' mail traffic using the number of messages sent along with the details on the recipient status. You can view:
This report shows Exchange email statistics of the receivers' traffic by the number of messages for a specified period. You can also view a graph that displays information about the top 10 recipients by the number of messages received. It displays:
This report displays the receivers' traffic by the volume of the messages received within a specified period. It also has an exportable graph of the top 10 recipients by the size of the messages received. You can view:
This Exchange sent and received mail report shows the mailboxes' sent and received traffic for a specified period. You can also view two graphs that represent information about the top 10 recipients and top 10 senders by the number of messages received and sent respectively. View:
These reports are also loaded with a filter and search option to refine the report results or get the incoming or outgoing traffic for a specific user. You can also create custom schedules to auto-generate and email these reports to the specified users at specific times.
Besides fetching in-depth details about users' incoming and outgoing email traffic, Exchange Reporter Plus also offers exclusive reports to view summarized data such as the number of email messages received or sent by users and the total size of messages received or sent by users.
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