Mailbox Content Reports


This category provides reports to help you analyze mailboxes and mailbox folders based on their content. Mailbox Content Reports is dependent on "Mailbox Content Gathering Task".

 

Exchange Reporter Plus allows the "Mailbox Content Gathering Tasks" to be scheduled only for one set of actions. A second "Mailbox content gathering task" will overwrite the existing schedule.

 

The reports present under this category are:

 

Folder Message Count And Size:

 

This report lists the Folders in a Mailbox.   Mailbox Folder Path, Total Number of Messages and Total Message Sizes for Folders in a Mailbox.

To view "Folder Message Count and Size" report:

  1. Click on "Reports" -->> "Mailbox Content" -->> "Folder Message Count and Size"

  2. Click on Select link -->> Select Mailbox from the Pop-Up -->>Click on "OK". (To select a mailbox)

  • This report provides information on all folders in a single Mailbox.

 

Messages by Subject Keyword:

 

This report lists all messages that have a "specific keyword" as their message "subject" in full or partial.

To view Messages by Subject Keyword report:

You can filter the report based on the "Subject keyword" using the "Filter" option.

Only keywords defined during "Mailbox Content Gathering Task" scheduling are considered for reporting.

 

Messages by Body Keyword:

This report lists all messages that have a "specific keyword" as their message "body" in full or partial.

To view Messages by Body Keyword report:

You can filter the report based on the "Body keyword" using the "Filter" option.

Only keywords defined during "Mailbox Content Gathering Task" scheduling are considered for reporting.

 

Attachments By File Name Keyword:

This report lists all messages that contain a "specific keyword" as their "Attachment file name" in full or partial.

To view Messages by Attachment File Name Keyword report:

You can filter the report based on the "Attachment File Name keyword" using the "Filter" option.

Only "Attachments By File Name Keywords" defined during "Mailbox Content Gathering Task" scheduling are considered for reporting.

 

Attachments By File Extension Keyword:

This report lists all messages that contain a "specific keyword" in their "Attachment file name extension".

To view Messages by Attachment File Extension Keyword report:

You can filter the report based on the "Attachment File Name extension" using the "Filter" option.

 

Only "Attachments By File Extension Keywords" defined during "Mailbox Content Gathering Task" scheduling are considered for reporting.

 

Attachments By File Size:

 

This report lists messages that have an attachment which meets a user defined "File size" condition.

The "Attachment File" size can have a value that is { >, >=, <, <=, =, !=} of a numerical value, entered while scheduling a "mailbox content gathering task". Only a single "File Size Limit" can be set while Task Scheduling/ Reporting.

Example: If an Attachment File Size is set as ">1.8 MB" and scheduled in the Mailbox Content Gathering Task, this report lists all messages that have an attachment of size greater than 1.8 MB.

 

To view Messages by Attachment File Extension Keyword report:

Only "Attachments By File Size" defined during "Mailbox Content Gathering Task" scheduling are considered for reporting.
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