Public Folder Content Reports

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This category provides reports that will help you analyze Public Folders based on their content. Public Folder content that include message subject, message body, attachment names, attachment extensions and attachment file sizes can be examined using these reports.

 

The reports present under this category are:

• Messages by Subject Keyword

• Messages by Body Keyword

• Attachments by File Name Keyword

• Attachments by File Extension Keyword

• Attachments by File Size

The "Public Folder Content Reports" are based on "Public Folder Content Gathering Task".

 

NOTE: The Public Folder Content reports are not supported in the Exchange 2013 environment.

 

Messages by Subject Keyword:

This report lists all messages that have a "specific keyword" as their message "subject" in full or partial.

To view Messages by Subject Keyword report:

• Click on Reports -->> Public Folder Content -->>"Messages by Subject Keyword"

You can filter the report based on the "Subject keyword" using the "Filter" option.

 

Only "Subject keywords" defined during "Public Folder Content Gathering Task" are considered for reporting.

 

Messages by Body Keyword:

This report lists all messages that have a "specific keyword" as their message "body" in full or partial.

To view Messages by Body Keyword report:

• Click on Reports -->> Public Folder Content -->>"Messages by Body Keyword"

You can filter the report based on the "Body keyword" using the "Filter" option.

 

Only keywords defined during "Public Folder Content Gathering Task" are considered for reporting.

 

Attachments By File Name Keyword:

This report lists all messages that contain a "specific keyword" as their "Attachment file name" in full or partial.

To view Messages by Attachment File Name Keyword report:

• Click on Reports -->> Public Folder Content -->>"Attachments By File Name Keyword"

You can filter the report based on the "Attachment File Name keyword" using the "Filter" option.

 

Only "Attachments By File Name Keywords" defined during "Public Folder Content Gathering Task" scheduling are considered for reporting.

 

Attachments By File Extension Keyword:

 

This report lists all messages that contain a "specific keyword" as their "Attachment file name extension" in full or partial.

To view Messages by Attachment File Extension Keyword report:

• Click on Reports -->> Public Folder Content -->>"Attachments By File Extension Keyword"

You can filter the report based on the "Attachment File Name extension" using the "Filter" option.

Only "Attachments By File Extension Keywords" defined during "Public Folder Content Gathering Task" scheduling are considered for reporting.

 

Attachments By File Size:

This report lists all messages that have an attachment with a "File size" defined during a "Public Folder Content Gathering Task". The "Attachment File" size can have a value that is { >, >=, <, <=, =, !=} of a given numerical value.

Example: If an Attachment file size value is set as   ">1.8 MB" and scheduled in the "Public Folder Content Gathering Task", this report lists all messages that have an attachment of size greater than 1.8 MB.

To view Messages by Attachment File Extension Keyword report:

• Click on Reports -->> Public Folder Content -->>"Attachments By File Size"

Only "File Size limits" defined during "Public Folder Content Gathering Task" scheduling are considered for reporting. Only a single "File Size Limit" can be set while Task Scheduling/ Reporting.