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OneDrive for Business auditing tool

OneDrive for Business handles important and sensitive information, such as HR data, financial records, and customer details. This is why auditing user activity is crucial to ensure the security of information stored in OneDrive for Business. However, auditing user and admin activity is easier said than done if you're using the native tools provided in the  Office 365 admin center.

Auditing OneDrive for Business with the admin center

Auditing OneDrive for Business with the Office 365 admin center has the following limitations:

  • The admin center holds audit logs for a maximum of 90 days, which does not meet most compliance requirements. You need an alternative way of storing your audit logs.
  • The admin center provides a very limited set of preconfigured reports, which means you can't always find what you want. You'll have to manually sort through the unified logs to find the audit logs you need.
  • With the admin center, the parameters for filtering data are very limited. For example, you cannot view all the user activities in OneDrive for Business in a single report, filter audit logs pertaining to a particular site, or customize the audit report to view only the details you need.
  • Whenever you try to filter out the required audit logs—say, for example, the audit logs on newly created files—the entire unified log has to be analyzed. This consumes a lot of your valuable time.

Auditing OneDrive for Business with O365 Manager Plus

O365 Manager Plus provides an exhaustive list of preconfigured audit reports for user and admin activity in OneDrive for Business. Below are the report categories and the list of actions audited by O365 Manager Plus under each category.

File and folder sharing activity

  • Accessed file
  • Checked in file
  • Checked out file
  • Copied file
  • Discarded file checkout
  • Restored file
  • Uploaded file
  • Deleted file
  • Downloaded file
  • Modified file
  • Moved file
  • Renamed file
  • Copied folder
  • Created folder
  • Deleted folder
  • Deleted folder from recycle bin
  • Deleted folder from second-stage recycle bin
  • Modified folder
  • Moved folder
  • Restored folder
  • Deleted file from recycle bin
  • Deleted file from second-stage recycle bin
  • Detected malware in file
  • Recycled all versions of file
  • Viewed a page
  • Extended page views
  • Extended file accesses
  • Extended file modifications

Synchronization activity

  • Allowed computer to sync files
  • Blocked computer from syncing files
  • Downloaded files to computer
  • Downloaded file changes to computer
  • Uploaded files to document library
  • Uploaded file changes to document library

Sharing activity

  • Accepted access requests
  • Accepted sharing invitations
  • Created company-wide sharing links
  • Created access requests
  • Created anonymous links
  • Created sharing invitations
  • Denied access requests
  • Deleted company-wide sharing links
  • Deleted anonymous links
  • Shared file, folder, or site
  • Updated anonymous links
  • Used anonymous links
  • Unshared file, folder, or site
  • Used company-wide share links
  • Withdrawn sharing invitations
  • Added permission level to site collection
  • Blocked sharing invitation
  • Broke permission level inheritance
  • Broke sharing inheritance
  • Modified permission level on site collection
  • Removed permission level form site collection
  • Restored sharing inheritance

Key features of O365 Manager Plus

  • Long-term historical data archival: In native Office 365, there are limits to how long you can retrieve historical data based on the data being audited. O365 Manager Plus, on the other hand, stores audit data indefinitely to maintain complete records.
  • Real-time auditing: Instead of gathering the associated data for audit reports each time you perform an audit, O365 Manager Plus keeps audit reports updated in real time.
  • Profile-based auditing: Instead of having to comb the entire list of audit reports to find the right one (as is required in Office 365), O365 Manager Plus lets you create your own profiles so you can view only those audit details you need to see.
  • Group-based auditing: While auditing Azure Active Directory, O365 Manager Plus lets you generate reports for user activity based on group membership, which isn't possible using the native tools in the Office 365 admin center.
  • Advanced filtering: In the Office 365 admin center, you can only filter audit logs based on certain attribute values. With O365 Manager Plus, you can filter audit logs based on any attribute, and perform multi-valued searches as needed.
  • Custom views: While Office 365 doesn't support custom views, with O365 Manager Plus you can create your own custom views to see filtered data, summarized data, or summarized data that is filtered. [Learn more]
  • Business hours auditing: Office 365 doesn't support restricted time frame auditing, but O365 Manager Plus lets you retrieve audit details based on business hours or a specific period of time.
  • Instant alerts: You can create alerts for critical activities in your Office 365 mailbox to detect unauthorized activities in real time.
  • Export data: In the Office 365 admin center, you can only export data in CSV format. In O365 Manager Plus, you can export audit data in multiple formats including PDF, XLS, HTML, or CSV.

Audit every file and folder activity with automated reports on OneDrive for Business.

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