IT asset management refers to a set of business practices involved in identifying, discovering, procuring, managing, monitoring and disposing IT assets. It entails having a centralized view of all the assets present in a network along with software and hardware details. Having a thorough asset management process in place will empower you to make data-backed, strategic decisions about acquiring new assets, which will lead to cutting unnecessary expenses.
The term "IT asset" refers to the hardware, software and digital assets that are purchased, created, managed and used by an IT enterprise. Hardware assets include devices such as laptops, desktops, keyboards, printers, etc. Software assets include all the software applications/executables that are installed on devices within an organization. Digital assets include documents, pictures, videos or in general, data in any form that has been paid for, produced or is being managed by an enterprise.
Enterprises now-a-days can have anywhere between 1000 to 100,000+ devices in their networks and it goes without saying that a centralized and automated IT asset management software is required to track and manage these assets. IT asset management not only allows you to do that, but it also gives you the visibility and insights required to strategize and make informed IT asset procurement decisions while mitigating risk in the most cost-efficient way possible.
Every enterprise will have diverse departments, each consisting of numerous endpoints. These endpoints are IT assets that need to be scanned, checked and monitored periodically to maintain the productivity and security of the enterprise. IT assets include all software and hardware components that are incorporated in a network. ITAM tool helps in monitoring software assets like commercial and non-commercial applications that are installed in the computers in a network and facilitate the management of hardware assets like monitors, keyboards, printers, hard disks, desktops, etc. In addition to this, the ITAM tool also supports license management, warranty management, file system management, licensed software metering etc thus providing a holistic IT asset management solution that makes the job of an IT admin easier.
IT Asset Management software is crucial to any enterprise that possesses numerous endpoints in its network. Let us say that an enterprise has 500 computers and other hardware components like keyboard, mouse, etc. Each of these desktops and laptops will have various applications installed in them. It is required to keep track of all these IT assets in an enterprise. An ITAM software enables an IT admin to monitor the number of assets available to avoid unwanted expenditures and productivity and security issues. The applications installed in a computer may contain prohibited software that may raise productivity and compliance issues. IT asset management software also allows an admin to monitor and manage software assets by overseeing licensed software usage and prohibiting unwanted software. It also allows scanning of specific file types to review the memory usage of these files. Alerts can be configured for every change induced in these assets, thus giving the user and the admin control and clarity over the IT assets.
Using Desktop Central, you can manage both hardware and software assets from a single console, seamlessly. With Desktop Central's mobile app, you can manage the assets in your network anywhere, anytime, from your mobile phone. Here is a complete list of features offered by Desktop Central for a comprehensive IT asset management:
In today's fast-paced world, devices are replaced or upgraded within the blink of an eye, at an alarming frequency. It is your job as an IT Administrator to keep track of all these changes/additions and ensure that only authorized devices are connected to your network. Desktop Central scans your network periodically to fetch software and hardware inventory details and detect any changes in your network. You can perform asset scanning in Desktop Central in the following ways:
Keeping track of hardware warranty can help you save unnecessary maintenance costs. Desktop Central automatically detects warranty details for Dell, Lenovo, Toshiba and HP devices and has pre-configured reports for computers with about-to-expire warranty and computers for which the warranty has expired already.
You can set up real-time notifications for whenever a new software is installed, a hardware component is added/removed, software is under licensed or is being used after license expiry, commercial software is installed/uninstalled, disk space on a computer falls below a specified percentage, and more in just a few clicks.
You can cut down on significant expenses by monitoring the usage of commercial software, and ensuring that you're using the licenses efficiently. With Desktop Central, you can view detailed reports and determine whether the software usage justifies the cost, which helps you make informed procurement decisions.
Ensuring you're license compliant at all times can help you steer clear of hefty non-compliance fines during a software audit. Desktop Central makes this process a whole lot easier by detecting your compliance status automatically. When a software is found to be under licensed, you can either add more licenses or uninstall the software from required number of computers using Desktop Central's mobile app.
Staying up-to-date and informed about the assets present in your network empowers you to make data-backed decisions about acquiring new assets, which will lead to cutting unnecessary expenses. Desktop Central offers in-depth reports on both software and hardware assets alongwith all the relevant metrics, and this information is easily accesible from your mobile phone, using Desktop Central's mobile app.
Gain visibility on the type of files present in your network by setting up rules and scheduling scans. You can set up file scan rules(audio, video, documents, etc) and determine how much space is being occupied by these files. If required, you can notify users to delete unnecessary files on computers with low free disk space.
As a system administrator, you need to ensure that none of the computers have any prohibited software installed on them. Using Desktop Central, you can prohibit software and add an auto uninstall policy within a few clicks. You also have the option to notify the user and request them to uninstall the software on their own. In some cases, malicious software doesn't need to be installed on the computer and can be run from an external drive. To prevent the usage of such applications, you can block these executables. This will prevent the application from being executed which will in turn prevent attacks/data breaches.
Because of the sheer number of assets in enterprises, IT asset management can be intimidating. Here are a few best practices you can weave into your existing asset management strategy to ensure optimum results: