IT Asset Tracking

IT asset tracking involves the recording, tracking and monitoring of all hardware and software in an IT environment. Tracking IT assets helps in making crucial decisions when it comes to purchasing hardware or distributing software. An IT asset tracking software eliminates the need of manual asset tracking since it is time consuming, cumbersome and prone to human error. Desktop Central's asset tracking system can streamline the way you keep tabs on your hardware and software assets.

What is Asset Tracking Software?

An IT asset tracking software tracks and monitors all IT assets operating in an organization network. This includes all software and hardware inventory in the enterprise which is crucial to any IT Administrator. An asset tracking and management software is a must to know the inventory available in your enterprise. 

Need for an automated asset tracking system

Tracking IT assets may not be all that simple especially when you have computers spread across branch offices. Moreover manual tracking of assets can be resource-intensive, time consuming and also error-prone at times. An automated asset tracking software reduces workload on the average system administrator and registers IT assets across the organization for better flexibility, control and resource utilization.

Desktop Central's asset tracking software features

You can make use of the Asset Tracking capabilities of Desktop Central, and keep yourself up-to-date about the Software and Hardware Inventory in your organization. With Desktop Central, you can have a complete list of the hardware and software assets in your organization at your finger tips. Desktop Central provides the following IT asset tracking solutions:

Asset tracking software tools - ManageEngine Desktop Central
  1. Software Asset Tracking on your Network.
  2. Hardware Asset Tracking on your Network Computers.
  3. Ensure Software License Compliance.
  4. Understand the Software Usage Statistics per computer.
  5. Eliminate the usage of Prohibited Software and comply with Company Policy.
  6. Reduce costs associated with the presence of unused assets in your network.

Scan & Track IT Assets

Desktop Central helps you run a scan on the desktops and servers in your Windows network. During the asset scan, the Desktop Central Agents that reside in the client computers collect all the software and hardware asset information from those machines. The collected information is then stored in a database on the Desktop Central Server. Desktop Central supports both manual and scheduled asset scanning. The manual scan can be triggered by the administrator whenever he wishes to see the asset details. Scheduled asset scanning helps to track network assets on a periodic basis.

Hardware inventory tracking

Desktop Central's Hardware Asset Tracker, scans the Windows desktops/servers in a network, collects the hardware details and stores them in a database. Some of the hardware assets that the application tracks include Processor, IDE Controller, Logical Disk, Serial Port, Desktop Monitor, Battery, Keyboard, USB Hub/Controller, Sound Device, etc. The data is available in form of reports and can be used to understand the usage metrics of hardware. The most common reports that are used in the Hardware Asset Tracking activity are:

Software Asset Tracking

Desktop Central's asset tracking system in the Software Inventory module periodically scans the Windows Desktops / Servers in the network and collects inventory details of the software installed along with their usage pattern. Software Asset Tracking can help understand the usage frequency pattern. License Management of commercial software that are installed/used in the network can be performed in an effective way. Desktop Central helps IT administrators perform the following tasks with respect to Software Inventory Tracking:

 Software License Compliance

Software License Compliance - ManageEngine Desktop Central

Desktop Central helps simplify software license management using the following built-in reports:

  • Software License Compliance Report: This report gives you details on the commercial software with their software license compliance status.
  • Software Licenses to be Renewed Report: This report provides the list of software whose licenses have to be renewed soon (you can specify the time period). You can also view the software licenses that have already expired by selecting appropriate options.
  • Enables you to timely renew the licenses based on the software metering and the usage statistics.

Asset Tracking Alerts

Asset tracking alerts - ManageEngine Desktop Central

Desktop Central uses email alert notifications to keep administrators informed about the assets in their network. An alert message is immediately in the event of occurrence of one of the following:

  • Detection of new hardware in your network.
  • Detection of new software in your network.
  • Presence of prohibited software in the network.
  • Inadequacy of purchased licenses (Non-Compliance of Software Licenses).

Network Asset Tracking Reports

Asset tracking reports - ManageEngine Desktop Central

Desktop Central offers a comprehensive list of reports that give away all the required information pertaining to the inventory in your network. Apart from the inventory information, License Compliance and Software usage details can also be obtained. You can generate over a dozen pre-defined reports along with a wide range of user-defined custom and query reports. There are also options to export the generated reports in PDF and CSV file formats. Track IT assets for free starting today with Desktop Central.

Best practices for IT asset tracking

  • Ensure software license compliance by keeping tabs on underlicensed software including its expiry details and date of renewal.
  • Configure event-based notifications for specific instances such as detection of new software, non-compliance due to under-licensing and prohibited software.
  • Analyze software usage statistics to reduce costs incurred with unused software via software metering.
  • Restrict the usage of unnecessary and illicit applications by blocking executables and uninstalling prohibited software.
Deploying Desktop Central has made my life easier with regards to managing the computer assets including the servers. The Patch management has eliminated the need for WSUS. With its many tools (configurations), I can enforce a plethora of company policies regarding IT. I spend far less time keeping the inventory up-to-date since those agents do a lot of work for me.
William R. Cunningham, Systems Administrator, ISMP