- Free Edition
- Quick Links
- Reporting
- Auditing
- Management
- Backup
- Migration
- Monitoring
- Alerts
- Highlights
-
Related Products
- ADManager Plus Active Directory Management & Reporting
- ADAudit Plus Hybrid AD, cloud, and file auditing and security
- ADSelfService Plus Identity security with MFA, SSO, and SSPR
- Exchange Reporter Plus Exchange Server Auditing & Reporting
- EventLog Analyzer Real-time Log Analysis & Reporting
- M365 Manager Plus Microsoft 365 Management & Reporting Tool
- DataSecurity Plus File server auditing & data discovery
- RecoveryManager Plus Enterprise backup and recovery tool
- AD360 Integrated Identity & Access Management
- Log360 (On-Premise | Cloud) Comprehensive SIEM and UEBA
- AD Free Tools Active Directory FREE Tools
SharePoint Manager Plus helps you review site collection growth, structure, and inventory from one place, without switching between multiple native reports or building custom scripts. The Site Collection Statistics report—one of over 140 SharePoint reports—gives you a centralized view of the metrics you need for storage planning, migration scoping, and governance reviews.
Why you need a statistical report for your site collections
SharePoint environments grow continuously. New site collections are often provisioned for teams, projects, and departments without a second thought. Lacking a systematic view of what exists and how much space it occupies, storage costs escalate, content sprawl goes undetected, and migration projects start without the inventory data they depend on.
Microsoft's SharePoint site usage report provides per-site details such as site URL, owner, files, storage used, sharing counts, root web template, and site ID. But administrators still have to work across different native views, and those reports do not bring structural fields like subsite count, total lists, and total document libraries into one ready-made inventory view. In large environments, this fragmented approach makes it harder to track storage growth systematically, plan for capacity, or identify bloated and inactive site collections before they impact performance or drive up costs.
A Site Collection Statistics report gives you that consolidated view, turning reactive storage management into a proactive discipline:
- Plan storage capacity before limits are hit: Track how much storage each site collection consumes and compare it with the site's structural footprint, so quota adjustments and storage planning are based on data rather than guesswork.
- Identify candidates for archival or cleanup activities: Surface site collections with disproportionately high storage consumption or unusually large object counts, and investigate whether the content is still active or has accumulated without governance oversight.
- Prepare accurate migration inventories: Generate a complete structural inventory of site collections—including template types, subsite counts, and library counts—before a migration project begins, reducing the risk of scope gaps and post-migration surprises.
- Standardize site provisioning across the tenant: Compare template types applied across site collections to identify deviations from approved provisioning standards and ensure that new site collections are being created in line with governance policies.
- Support compliance and audit readiness: Maintain a current, structured inventory of every site collection in the farm—including its GUID, URL, and storage metrics—to support asset reviews, planning, and audit preparation.
What is the Site Collection Statistics report in SharePoint Manager Plus?
The Site Collection Statistics report provides detailed information about every site collection across your SharePoint farm. It includes the site collection's unique identifier, display name, URL, provisioning template, total number of subsites, list count, document library count, and current storage consumption—giving administrators the structural and capacity data they need to manage the environment effectively.
What does the Site Collection Statistics report show?
Using SharePoint Manager Plus, you can filter the Site Collection Statistics report with the following field:
- Farm: Select the SharePoint farm or Microsoft 365 tenant from which you want to pull site collection statistics.
| Attribute | Description |
|---|---|
| Site Collection GUID | The unique identifier assigned to the site collection, used for internal tracking and cross-referencing within SharePoint and migration tools. |
| Site Collection Name | The display name of the SharePoint site collection as configured during provisioning. |
| URL | The web address used to access the site collection, serving as its primary reference point for administration and governance tasks. |
| Template | The site template applied to the site collection at the time of creation—such as Team Site, Communication Site, or a custom template—indicating its intended purpose and structural layout. |
| Total Sites | The total number of subsites contained within the site collection, giving administrators a measure of its structural depth. |
| Total Lists | The cumulative count of all lists within the site collection, including task lists, calendars, and custom lists, reflecting its overall content activity. |
| Total Document Libraries | The number of document libraries present within the site collection, indicating the volume of file storage and collaboration activity hosted within it. |
| Storage Size | The total amount of storage consumed by the site collection (expressed in MB or GB) used for capacity planning, quota enforcement, and identifying site collections with disproportionate growth. |
Native SharePoint reporting and PowerShell versus SharePoint Manager Plus
In Microsoft 365, administrators can review storage and activity data through the SharePoint site usage report and other admin-center views. Those native reports are useful, but they are spread across different report surfaces and do not combine storage, template, subsite, list, and document library counts in one ready-made view for every site collection.
PowerShell can help bridge some of those gaps. Cmdlets such as Get-SPOSite can return site collection properties, and broader inventory collection is possible through additional scripting. But building and maintaining those scripts adds operational overhead, especially when you need recurring delivery, reusable filters, and export-ready output.
SharePoint Manager Plus brings these reporting needs into a single console so you can review site collection inventory and act faster.
Benefits of SharePoint Manager Plus' Site Collection Statistics report over other SharePoint reports
With SharePoint Manager Plus, your report combines the depth of PowerShell with the convenience of a centralized admin center.
| Capability | SharePoint admin center | PowerShell | The SharePoint Manager Plus advantage |
|---|---|---|---|
| Report accessibility | ❌ Manual filtering is required every time |
❌ Script execution is required for every run |
✅ Get one-click access to categorized reports |
| Custom reports | ❌ | ❌ | ✅ Create custom reports by saving granular, attribute-based conditional filters |
| Report exports | ✅ Reports can be exported only in CSV or JSON formats |
✅ Requires additional scripting to format and export data |
✅ Export reports in CSV, HTML, PDF, and XLSX formats |
| Emailing reports to admins | ❌ | ❌ | ✅ Send report emails to stakeholders and admins in preferred formats |
| Automated report generation | ❌ This requires technical scripting or separate complex add-ons |
❌ This requires Task Scheduler or Azure Automation |
✅ Schedule multiple reports that can be generated, filtered, emailed, and exported between defined periods automatically |
For a more detailed comparison, check out our page on how to audit a SharePoint site collection.
Features that enhance the Site Collection Statistics report
SharePoint Manager Plus provides several built-in tools to help you act on, schedule, and share the findings from the Site Collection Statistics report.
- Export reports: Download the Site Collection Statistics report in CSV, PDF, HTML, or XLSX formats to share with infrastructure teams, finance stakeholders, or external auditors, and to maintain offline records for capacity planning and compliance purposes.
- Automated report generation: Schedule the Site Collection Statistics report to run at defined intervals—such as daily, weekly, or monthly—so storage growth and structural changes across your farm are continuously tracked without requiring manual effort.
- Real-time alerts for storage thresholds: Configure alerts to notify administrators when a site collection approaches its storage quota or when storage consumption grows beyond a defined threshold within a set period, enabling proactive intervention before limits are breached.
- Custom fields and filters: Customize the fields and filters you need in the Site Collection Statistics report, then save the configuration as a custom report to generate it again anytime with a single click.
Reports that complement the Site Collection Statistics report
If you are managing site collection health, storage governance, or migration readiness in SharePoint Online, SharePoint Manager Plus provides several other reports that build on the data surfaced by the Site Collection Statistics report.
- Site Statistics report: Provides a closer view of each site’s structure—including list and document library counts—so you can drill down from site collection-level metrics.
- List Statistics report: Highlights list-level statistics, helping you identify which lists contribute most to growth or structural complexity within a site collection.
- Farm Statistics report: Provides a broader view of farm-wide inventory and capacity metrics, helping you place site collection statistics in the context of the overall SharePoint environment.
- SharePoint site activity reports: Monitor how actively each site collection is being used, including file interactions, page visits, and user activity.
Other features of SharePoint Manager Plus
- SharePoint management: Grant, remove, or copy SharePoint permissions, and manage group members in bulk without relying on complex scripts, simplifying your SharePoint administration.
- SharePoint reporting: Access over 140 prebuilt and custom reports for SharePoint—including permissions, site usage, content inventory, and security insights—all from a centralized dashboard.
- SharePoint auditing: Maintain a comprehensive, searchable audit trail of all activities across your SharePoint environment, including user actions, permission changes, and content modifications.
- SharePoint alerting: Get real-time alerts on critical events such as permission changes, suspicious user activities, site access anomalies, and policy violations.
- Delegated administration: Empower help desk technicians with granular, role-based access to perform specific SharePoint administrative tasks, without elevating native privileges.
- SharePoint migration: Simplify SharePoint migration by enabling seamless content and permission migration across sites and tenants, with minimal downtime and full visibility into migration progress.
