The Challenges of Microsoft 365 Reporting
Managing both on-premises Active Directory and cloud environments like Microsoft Office 365 can be a complex task for administrators. Generating accurate insights and maintaining compliance often requires a reliable Microsoft 365 reporting tool. Native tools and PowerShell scripts can make the process tedious, error-prone, and time-consuming. Using a dedicated Office 365 reporting tool simplifies these tasks, providing reports on users, groups, licenses, and mailbox activities, all in a fraction of the time.
Moreover, admins often face repetitive tasks like assigning licenses to multiple users. With features such as bulk assign licences Office 365, a robust Microsoft Office 365 reporting tool not only generates detailed reports but also streamlines licence management. This makes it easier to ensure proper licence allocation, maintain compliance, and save hours of administrative effort. By leveraging a capable Microsoft 365 reporting tool, organisations can transform complex reporting and licence management into a smooth, error-free process.
The Microsoft 365 admin centre's native usage and activity reports, while useful for basic visibility carry a 30-day data retention limit, offer no cross-workload correlation, and cannot be scheduled for automated delivery. For organisations requiring to maintain longer-term access records under UK GDPR Article 5(1)(e) or to produce evidence for ICO audits, this gap makes native reporting alone insufficient.
What to Look for in a Microsoft 365 Reporting Tools
A capable Microsoft 365 reporting solution should provide: pre-built report templates covering all major workloads (Exchange, SharePoint, Teams, OneDrive), scheduled automated delivery, multi-format export (HTML, CSV, PDF, XLS), granular filtering beyond native admin centre date limits, and a combined view of on-premises AD and cloud identity data.
ADManager Plus, a web-based Microsoft 365 reporting tool, simplifies Microsoft 365 management with pre-configured reports. You can quickly fetch user, group, and licence information, and even bulk assign licences with just a few clicks, eliminating the need for complex PowerShell scripts.The Microsoft 365 reporting tool in ADManager Plus provides:
- Microsoft 365 User Reports
- Microsoft 365 Group Reports
- Microsoft 365 Contact Reports
- Microsoft 365 License Reports
- Exchange Online Shared Mailbox Report
- Exchange Online OWA Reports
User Activity and Login Reports in Microsoft 365
Get access to information regarding all users, inactive users (over a custom time period), never logged on users, and ActiveSync enabled users present in your Microsoft 365 environment with the help of User Reports. This insight helps admins make informed decisions on which users to revoke the licences from, which users to assign them to, and more.
Tracking user activity across Microsoft 365 matters for three reasons: security (spotting dormant accounts that represent unmonitored access vectors), licence cost optimisation (reclaiming licences assigned to inactive users), and compliance (evidencing that only active, authorised users hold access).
From the compliance dimension, the ICO's accountability principle under UK GDPR requires demonstrable evidence that access rights are actively reviewed and revoked when no longer needed. ADManager Plus simplifies this with pre-built inactive user and never-logged-on reports filterable over custom time periods, replacing the native admin centre's fixed 30-day window and the complexity of PowerShell's Get-MsolUser or Microsoft Graph API calls.
Licence Usage and Assignment Reporting
These Microsoft Office 365 reports provide a comprehensive view of the Microsoft 365 license information within the organisation. They also enable you to find out the exact number and details of licensed and unlicensed users. Using the information provided via Microsoft 365 License Reports, These Microsoft Office 365 reports provide a comprehensive view of the Microsoft 365 license information within the organisation. They also enable you to find out the exact number and details of licensed and unlicensed users. Using the information provided via Microsoft 365
Microsoft 365 licences represent a significant ongoing cost - a single unused E3 licence costs approximately £28/month, and in mid-size organisations with hundreds of unmonitored assignments, unreclaimed licences can represent tens of thousands of pounds in annual overspend.
The native Microsoft 365 admin centre shows licence assignment status but provides no historical tracking, no automated alerting for licences assigned to inactive users, and no bulk remediation capability. ADManager Plus licence reports close these gaps: identify all unlicensed users and those with licences assigned beyond a custom inactivity threshold, then act directly from the report to reclaim or reassign; no PowerShell required.
M365 Group Reports
These provide information on all the groups present in your Microsoft 365 environment. You can view the details of the security and distribution groups separately as well.Microsoft 365 Group Reports help administrators identify all the unauthorised, unused or unwanted groups and take appropriate measures to prune the list of groups and keep them updated. This report provides a detailed list of all members of desired Microsoft 365 groups.
Microsoft 365 Contact Reports
Get information on all Microsoft 365 contacts such as inactive, modified, deleted contacts, contact owners, and more in a single click. Contact Reports enable administrators to keep tabs on their vendors and partners easily and ensure that business processes run smoothly.
M365 Shared Mailbox Report
Shared mailbox access auditing is a common requirement for UK organisations under FCA SM&CR, ensuring only named, authorised individuals access shared mailboxes used for client or regulatory correspondence.
This Microsoft 365 report lists all the Exchange Online shared mailboxes within your organisation. This is particularly relevant for financial services and legal firms where shared mailboxes handle client communications subject to FCA record-keeping rules or Solicitors Regulation Authority (SRA) requirements. You can view details such as proxy addresses, permissions, and more using this report.
Microsoft 365 OWA Reports
Provides detailed information about Microsoft Outlook Web Access (OWA) such as logon data, attachment policies, address book policies, and more.The OWA logon data provides the audit trail required by NCSC's Cyber Essentials Plus assessors when evidencing that remote email access is monitored and restricted to authorised users. These prebuilt Microsoft 365 OWA reports make it easy for you to study, identify, and flag potentially suspicious user activities.
Get a Quote for ADManager Plus Today
Take control of your Microsoft 365 environment today with ADManager Plus, the ultimate Microsoft 365 reporting tool. Generate detailed reports, manage users and groups, and bulk assign Microsoft 365 licences in just a few clicks with no complex scripts required. Streamline your Microsoft 365 management and boost productivity with ManageEngine’s ADManager Plus.
Our team understands the compliance, procurement, and licensing requirements specific to British organisations and can scope ADManager Plus to your environment.
Contact us today to get pricing details tailored to your business needs.
Benefits of Using ADManager Plus’ Microsoft 365 Reporting Tool
Microsoft 365 reporting with ADManager Plus, lets you generate detailed, script-free reports, simplify licence management, and streamline user and mailbox administration across your Microsoft 365 environment. See the benefits below:
- View in-depth information about the Microsoft 365 environment via pre-configured, script-free reports.
- Auto-generate desired reports at specific times.
- E-mail reports to multiple users.
- Export reports to HTML, PDF, XLS, CSV and CSVDE formats.
- Maintain a complete audit trail of all Microsoft 365 reporting activity, supporting UK GDPR accountability obligations, Cyber Essentials Plus assessments, and ISO 27001 Annex A.8 access control evidence requirements.
Besides providing out-of-the-box reports to simplify Microsoft 365 reporting, ADManager Plus, a comprehensive Microsoft 365 reporting tool, also offers pre-defined features for Microsoft 365 user provisioning and management. It allows you to create users in Active Directory and Microsoft 365 simultaneously, bulk assign licences Microsoft 365, manage Microsoft 365 accounts, and create shared mailboxes. All of this can be done from a single, web-based console that also manages Active Directory and Exchange Server.
Whether migrating to or expanding within Microsoft 365, this unified console approach eliminates the need for separate provisioning tools and reduces the risk of orphaned accounts or licence mismatches during organisational changes
Testimonials
[ADManager Plus is] good overall and I think it's competitive price wise. [Hence] I would recommend it.
[ADManager Plus is] good overall and I think it's competitive price wise. [Hence] I would recommend it.
FAQs
ADManager Plus is a web-based Microsoft 365 reporting tool that helps generate detailed, script-free reports on users, groups, licences, and mailboxes in Microsoft 365. It simplifies reporting and management, reduces administrative effort, and allows IT teams to quickly gain insights into their Office 365 environment without relying on complex PowerShell scripts.
ADManager Plus also provides the audit-ready reporting trail required by regulators such as the ICO and sector-specific bodies such as the FCA and NHS Digital.
Yes! ADManager Plus makes it easy to bulk assign Microsoft 365 licences to multiple users simultaneously, saving time and reducing errors. This is especially useful during term-start periods for UK higher education institutions, NHS trust staff rotations, or local authority workforce changes where large-scale user onboarding happens in short windows. This feature is ideal for organisations onboarding new employees, redistributing licenses, or managing multiple accounts. These features are designed to help admins streamline Microsoft 365 licence management efficiently.
With this Microsoft 365 reporting tool, you can generate pre-configured reports on user activity, license usage, mailbox details, group memberships, and more. These detailed reports support auditing, compliance, and proactive decision-making. ADManager Plus enables teams to monitor the environment and manage resources effectively.
Other ADManager Plus Active Directory Reporting Features:
Office 365 User Reports
This extensive catalog contains every Office 365 group report you’ll need. Schedule these reports to be generated automatically at the desired times.
Office 365 Management
Manage your Office 365 users, licenses, contacts, groups, and a lot more with simple point-and-click actions for effortless Office 365 management.
Office 365 Shared Mailbox Management
Bulk create, modify, and delegate the management of Office 365 shared mailboxes without any PowerShell scripts. Managing your shared mailboxes has never been easier.
Office 365 Automation
Choose from prebuilt actions and automate the most common Office 365 operations, such as user provisioning and license management, without scripting.
Office 365 License Management
Instantly add, replace, and remove Office 365 licenses to ensure optimal license management across your organization.
Office 365 License Reports
Gain more insight into your Office 365 licenses through detailed license status reports without any PowerShell scripts. Schedule reports to be generated automatically.
Need Features? Get in Touch With Our UK Team
If you want to see additional features implemented in ADManager Plus, we would love to hear from you. Click here to continue
Our technical team reviews all requests and can advise on Microsoft 365 reporting configurations that address specific British regulatory or procurement requirements.
Contact Us for a Prompt Quote
Our team can discuss how ADManager Plus covers your Microsoft 365 reporting requirements, from licence management and user activity tracking to Exchange Online auditing and compliance reporting.
Get in touch today for a fast, no-obligation quote.
