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In Exchange Server, tracking email traffic can be a challenge, and even more difficult is organizing traffic, i.e., public folder-wise or distribution list-wise. Exchange Reporter Plus helps you get distribution list traffic instantly with its predefined reports. It offers five comprehensive reports to track Exchange Server distribution list traffic:
- Distribution List by Message: Shows the traffic per distribution list based on the total number of messages sent and received by that particular list.
- Distribution List by Size: Shows the traffic per distribution list based on the total size of messages sent and received by a particular list.
- Users of Distribution List by Message: Displays the total number of messages sent and received by a user in a distribution list.
- Users of Distribution List by Size: Displays the total size of messages sent and received by a user in a distribution list.
- Distribution List - Subject: Shows the traffic per distribution list based on the subject of every email sent or received by the list.
Report on and audit Exchange Online using Exchange Reporter Plus.
How to generate Distribution List Traffic Reports in Exchange Reporter Plus
- Go to the Reports tab.
- Navigate to Exchange Server → Distribution Lists → Distribution Lists Traffic Reports.
- Choose the required report and select the Organization for which you would like to generate a report.
- Enter the Period for report generation.
Why you should monitor distribution list traffic
Using the information provided by the Distribution List Traffic Reports, you can plan server expansion or load balancing in servers where the distribution lists reside. Identifying busy distribution lists and tracking other traffic statistics help you better judge which free server a busy distribution list should be moved to.
You can filter out the traffic summary for any specified time and get hourly traffic rates. You can also check the distribution list traffic summary for specified intervals, making analysis of unusual traffic spikes easy.
Some viruses, especially spam malware or Trojans, obtain a user's Global Address List and send a barrage of emails to every email address in it. Therefore, it's a good practice to monitor the number of emails a user sends to a distribution list to look for potential attacks.
Frequently asked questions
As an Exchange admin, it is critical to track the Exchange traffic of emails that are sent and received by the users in your organization. This can seem like a complicated task given the number of emails that travel in an organization. But with Exchange Reporter Plus' extensive reports on email traffic, you can now easily keep an eye on Exchange traffic. These reports provide traffic lists that display all the emails sent and received by users.
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