The Exchange mailbox is a repository of email communications, which can often contain confidential business information. It may contain details about bank transactions, account numbers, credit cards, bid quotations, and much more. Mailboxes are a highly vulnerable source of information theft and insider attacks.
Exchange's native tools allow you to look for items like emails, documents, and instant message conversations using queries with specific keywords. However, this method is not comprehensive and does not help in cases where you need to search for a specific piece of information across the numerous emails sent and received by your organization every day.
Exchange Reporter Plus offers a simple content search solution using which you can create attribute-, pattern-, or keyword-based criteria. Using multiple condition filters, you can narrow down results quickly and accurately. You can create and schedule content search profiles to be generated and sent to stakeholders as and when required.
To carry out instant searches in your organization's mailboxes using Exchange Reporter Plus:
You can also save this profile for future reference. All you have to do is look for the saved profile in the left side of the Content Search tab and click on it to run the report. The generated report can be exported in four formats: CSV, HTML, PDF, and XLS. Learn more
Exchange Reporter Plus allows filtering of email content using one or all of the below mentioned fields. You can create one or many criteria in order to filter the required content.
The list of fields that can be used to configure such criteria are: Message Subject, Bcc Recipient, Is ReadReceipt Requested, Sensitivity, Message Size, Is Read, Internet Message ID, Internet Message Headers, From Recipient, To Recipient, Message Class, In Reply to, Conversation ID, Conversation Topic, Is Draft, Is From Me, Is Resend, Is Submitted, Is Associated, Is Modified, Has Attachment, Importance, Message Received Date, Message Created Date, Message Sent Date, and Body.
As mandated by the GDPR, HIPAA, FISMA, and other regulatory and compliance policies, users are not allowed to share Social Security numbers, login credentials, and other personal information through email. Unfortunately, this is not always the case.
The advantage of having a content search feature is that you can easily trace the leak of sensitive information and keep a close eye on possible attackers. You can also ensure that security and compliance standards are met by your employees, and keep regular tabs on the type of information being transferred through multiple employee mailboxes.