The essential toolkit for effective Office 365 management:
License management

The essential toolkit for effective Office 365 management: License management

Getting Office 365 management done right

Office 365 is a powerful resource for enterprises who want to work from the cloud, but it does come with its downsides. We've compiled some guides to arm you with the tools you need to improve your Office 365 management. This guide is about managing Office 365 licenses.

Managing Office 365 licenses effectively

Most organizations estimate how many licenses they'll need when they first start using Office 365. It's the task of Office 365 administrators to constantly optimize their utilization of Office 365 licenses. This optimization involves assigning licenses to new employees, removing licenses when employees leave the organization, reclaiming inactive users' licenses, and reassigning licenses to other users.

Regularly tracking license utilization is an important part of reducing license costs. Although administrators can use complex PowerShell scripts to manage licenses, doing so is neither easy nor complete. A better alternative is ADManager Plus, a web-based solution that helps you manage Office 365 licenses individually or in bulk. In just a few clicks, you can use ADManager Plus to:

  • Add Office 365 licenses: Assign users new Office 365 licenses from configured license plans, individually or in bulk.
  • Replace Office 365 licenses: Replace users' current Office 365 licenses with different licenses in a single click.
  • Remove Office 365 licenses: Remove users' assigned Office 365 licenses manually or automatically, at a desired time.

Performing license management with ADManager Plus

Follow these steps to manage Office 365 licenses in ADManager Plus:

  • Click the Office 365 tab, then select Management from the menu on the left.
  • Click Assign/Remove Licenses under Bulk User Modification.
  • Select the appropriate Office 365 accounts and click Configure Licenses.
  • Select the action that you wish to perform from the Assign/Remove Licenses field.
    Theoptions are:
    • Add licenses.
    • Replace licenses.
    • Remove selected licenses.
    • Remove all licenses
  • Select the desired User Location.
  • From the list of users, select which user licenses to manage
    • You can also select users by:
      • Using the search bar at the top of the users list.
      • Importing a CSV file that specifies which users need their licenses managed.
  • If you've linked Office 365 to your on-premises Active Directory (AD), then you can also filter Office 365 users based on AD domains and organizational units (OUs).
    • Click on the filter icon next to the Office 365 account to enable the filter. By default, users linked to all domains in AD will be displayed, but you can select particular domains as well.
  • Click Apply to save your changes.

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