IT Asset Management

What is Software License Management?


Software license management is the process of keeping track of commercial software installed within a network to optimize license usage and ensure license compliance at all times.

Advantages of Software License Management

Software License Management has the following advantages:

  1. Helps reduce unnecessary expenditure: According to Gartner, up to 20% of software owned by companies is never used. With an effective software asset management practice in place, you stand to reclaim 25-30% of your total software spending.

  2. Allows you to achieve and maintain compliance: According to this study, 69% of IT executives are not confident about being compliant with their software licensing agreements. With the recent increase in surprise IT audits, being non compliant will not only result in the organization shelling out huge fines, but it will additionally damage the reputation of the organization, which is highly undesirable. This can be easily avoided by having an effective software license management strategy in place.

Five Steps for Managing Software Licenses within your Network

Managing software licenses goes beyond just mapping software installations to corresponding licenses within a network. Below are the steps involved in software license management and the capabilities required to implement these steps:

  1. Detecting software installations across a network.
  2. Adding licenses and associating them with the number of installations.
  3. Monitoring commercial software usage for each installation (Software metering)
  4. Setting up alerts for the following:
    • When a commercial software is installed or uninstalled within your network.
    • When the status of any one of the licenses changes from compliant to "Non complaint"
    • When a license is about to expire.
    • When a license is under-used (say, less than 70% usage)
  5. Coming up with comprehensive reports about software usage. This data is then used to make decisions about the number of licenses that need to be renewed/acquired.

Desktop Central's Software License Management process:

Desktop central's IT asset management capabilities help automate inventory management for both hardware and software assets for all three operating systems - Windows, Mac and Linux. This software inventory tool facilitates software license management and allows you to carry out all the above mentioned activities in just a few clicks, thus keeping software licensing issues in your company at bay.

Up To Date Software Inventory

Software Inventory Report

Desktop Central scans the network periodically to detect new software installed/uninstalled within your network. This is done via differential asset scanning and hence allows you to stay up-to-date at all times without utilizing excessive bandwidth within your network.

Achieving Software License Compliance

In Desktop Central, you can record license information for commercial software used in your organization and the licenses are associated with installations within your network automatically. Desktop Central then scans and updates details like the application name, manufacturer, version, usage duration & time, and installation dates which can then be used to optimize the usage of licenses within your network effectively, all the while ensuring compliance.

Software audit/Software usage report

Desktop Central helps simplify software license management using the following built in reports:

  1. License Compliance Report: This is a detailed report on the software that are in compliance, over licensed, and under licensed.
  2. Licenses to be renewed Report: This report provides the list of software whose licenses have to be renewed soon. Results can be generated for a specific time frame.
  3. Based on the software metering and the usage statistics, you can decide whether or not to renew the licenses.

Software License Compliance Alerts

You can configure email alerts and stay informed on the Inventory dynamics in your organization. Alerts can be generated to notify:

  1. Non-compliance of software licensing policy (over licensed or under licensed).
  2. When software is being used post its license validity.
  3. When the software license usage falls below a specified limit (75% by default).