How does Desktop Central help in software license management?
Desktop Central's Software License Management tool, a part of IT asset management, empowers you to carry out all the above mentioned activities in just a few clicks and helps keep software licensing issues in your company at bay.
Up To Date Software Inventory
Desktop Central's IT Asset Management software scans the network periodically to detect new software installed/uninstalled within your network. This is done via differential asset scanning and hence allows you to stay up-to-date at all times without utilizing excessive bandwidth within your network.
Software License Compliance Reports
Desktop Central helps simplify software license management using the following built-in reports:
- Software License Compliance Report: This report gives you details on the commercial software with their software license compliance status. The software license compliance status is determined based on the input provided in the Manage Software Licenses section.
- Software Licenses to be Renewed Report: This report provides the list of software whose licenses have to be renewed soon (you can specify the time period). You can also view the software licenses that have already expired by selecting appropriate options.
- Based on the software metering and the usage statistics, you can decide whether or not to renew the licenses.
Software License Compliance Alerts
You can configure email alerts and stay informed on the Inventory dynamics in your organization. Alerts can be generated to notify:
- Non-compliance of software licensing policy (over licensed or under licensed).
- When software is being used post its license validity.
- When the software license usage falls below a specified limit.
Why do businesses need to be software license compliant?
While purchasing a software, every enterprise agrees to the licensing agreement provided by the software publishers. Software compliance is following those rules and regulations while using the software. Software publishers (such as Adobe, Microsoft) periodically audit their clients' environments to detect, control and prevent piracy, copyright infringement and illegal use of software. To fail one of these audits might mean irreversible damage to a business' reputation, hefty fines, and potential legal action. Hence, to avoid the consequences of failing a compliance audit, enterprises need to ensure software license compliance at all times. This can be achieved with the help of license management software.
Software license management - Best Practices
- Discover installed software - The first step to software license management is to identify all the software applications installed in your network. Run an inventory scan on all the endpoints in your network, with the help of an Inventory tool. This will provide a clear view of all the commercial and non-commercial software installed.
- Software license management - A software license management tool can help you maintain and store the expiry details, proof of purchase, invoice and other important details associated with the licenses purchased. Although it is a time-consuming process, it will save you in the time of an audit.
- Input and store - It is recommended to update the entirety of the licensed software across a network periodically. An easy way to do this is by uploading the license details in the form of CSV files containing the Product Name, Manufacturer, Version, License Owner, No. of licenses purchased, License Name, Licensed To, Purchased Date, Expired Date, License Key fields separated by comma. This can reduce the time and effort involved.
- Schedule reports - Using the software license management tool, configure and schedule reports to manage licensed software usage. This feature will provide a clear view of the number of used and unused licenses. This will assist you in utilizing the purchased licenses in a better fashion. By monitoring the usage metrics, the cost spent on unused licenses can be reduced.
- Group software - When you have different versions of a software installed in a network, you can group them together and add the license details for that particular group. This makes it easier to manage software licenses purchased and view the versions of that software that are in use in the network.
Learn more about software license management and software license compliance here.