Exchange mailbox status reports

Exchange admins deal with a lot of headaches, but one of the biggest is keeping track of who's actually using their Exchange mailboxes. You've probably been there, doing a routine audit and discovering that several former employees still have active mailboxes consuming storage space and licenses. Or worse, you're paying for 500 licenses when only 300 people actually check their email regularly.

This is where mailbox status reports come in. Instead of manually checking individual mailboxes or waiting for users to report access issues, you can see exactly which mailboxes are active, inactive, disconnected, or nearing expiration across your Exchange environment. Need to provide accurate usage data for budget planning or compliance audits? Pull up the data. Security team asking about orphaned mailboxes that could be security risks? You've got the answer ready.

These reports cover the basics you actually need—tracking new mailboxes, finding inactive users, spotting disconnected accounts, and monitoring account expiration dates.

• Recently Created Mailboxes
• Inactive Mailboxes by Last Sent Mail
• Inactive Mailboxes by Last Logon Time
• Inactive Mailboxes by Last Received Mail
• Disconnected Mailboxes
• Expired Account Mailboxes
• Soon-to-expire Account Mailboxes

Recently Created Mailboxes

This report displays mailboxes that have been created within a specified timeframe. It provides essential details, including the creation date of each mailbox and its associated email address, making it easier to get insights into the mailbox creation activity.

Inactive Mailboxes by Last Sent Mail

This report identifies mailboxes that have not sent any emails within a specified inactivity period. It helps you pinpoint accounts which are no longer in use. This enables admins to clean up unused mailboxes and free up storage.

Inactive Mailboxes by Last Logon Time

This report highlights mailboxes that have not been accessed within a specified inactivity period. It helps identify potentially inactive or abandoned accounts and enables admins to take proactive actions, such as deleting these mailboxes or reassigning the resources.

Inactive Mailboxes by Last Received Mail

This report identifies mailboxes that haven’t received any emails within a specified inactivity period. It helps zero in on the mailboxes that may be inactive or no longer in use, allowing admins to manage resources efficiently.

Disconnected Mailboxes

This report lists mailboxes that are orphaned and no longer associated with an AD user account. Understanding the status of these orphaned mailboxes is important for admins when deciding whether to purge them or re-associate them with an AD account. This report provides valuable details such as the disconnection time and the reason for the disconnection, helping admins make informed decisions about managing these mailboxes.

Expired Account Mailboxes

This report lists the mailboxes associated with those accounts that have expired within a specified period. The report provides the expiration date and time of each mailbox, along with its associated email address, helping you identify expired accounts and take appropriate action, such as archiving or deleting the concerned mailbox.

Soon-to-expire Account Mailboxes

This report identifies the mailboxes associated with those accounts that are approaching expiration within a specified timeframe. The report provides the exact expiration date and time of each mailbox, along with its associated email address, allowing admins to take proactive steps, such as notifying users or preparing for account deactivation.

Highlights of Exchange Reporter Plus

• Generate comprehensive reports on all aspects of Exchange Server, Exchange Online, and Skype for Business with over 450 built-in reports.
• Tailor reports to your preferences by creating them from scratch or customizing existing reports using custom reports.
• Export reports to various formats such as CSV, PDF, XML, or HTML for easy accessibility and sharing, and send them directly via email.
• Schedule reports to be generated automatically, helping to save both time and effort.
• Create custom roles and delegate them to non-administrative users and groups to reduce the workload of Exchange admins.

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