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How to Configure Outlook Settings

An Outlook configuration is applied to customize the Microsoft Outlook experience for the end-user based on a parameter(s). With Endpoint Central, you don't need any additional tool to configure Outlook settings. Microsoft Outlook settings such as general settings, new mail arrival, automatic archive, sending a message, message format and handling, and spell check can be configured. The Outlook Configuration is used to configure these settings for the users of the network from a central location. We'll show you how to set up outlook configurations below.

How to Set Up Outlook Configuration Settings

Step 1: Name the Configuration

Under Windows Configuration, provide a name and description for the Outlook configuration.

Step 2: Define Configuration

The table given below lists the Outlook parameters that can be configured. Specify the values only if a change is required for a particular parameter, else, leave it blank.

Parameter Description
General Settings

Warn before deleting items

To enable or disable the warning message when deleting entries from the Deleted Items folder.

Startup in this Folder

The folder which must be opened after the Outlook is invoked. Select from the following options: Outlook Today, Inbox, Calendar, Contacts, Tasks, Journal, Notes, and User-defined. Select User-defined option to make the user configure this option.

Empty the Deleted Items folder upon exit

Select the frequency at which the contents of the Deleted Items folder should be cleared when exiting the Outlook. Select User-defined option to make the user configure this option.

New mail arrival

Display a New mail Desktop Alert

To enable or disable the notification message when a new mail arrives.

Play a sound

To enable or disable playing sound when a new mail arrives.


Run AutoArchive

To enable or disable the automatic archiving of folder. Specify the required option and choose the frequency at which archiving should be done.

Prompt to AutoArchive

To specify whether to prompt before archiving or not.

Move old items to

The location where the archived files must be stored. Click the Outlook configurations - ManageEngine Endpoint Central icon to select and assign a dynamic variable to this parameter.

File name

The name of the archived file.

Delete expired items (e-mail folders only)

To specify whether the expired items should be deleted or not.

When sending a message

Allow comma as address separator

To specify whether comma should be used as a address separator or not.

Automatic name checking

To enable or disable automatic checking for the validity of names in the recipient list.

Message format & handling

Compose in this Message Format

Select the message format as HTML, Rich Text, or Plain Text. Select User-defined to leave it to the user to configure.

Use Microsoft Word to edit email messages

Specify whether Word should be used as a default editor.

Send a copy of the pictures instead of the reference to their location (only for HTML format)

To specify whether to send pictures along with the mail or not.

Save copies in Sent items folder

To specify whether to save copies in the sent folder or not.

Autosave unsent

To specify whether to save the unsent messages or not. Select the frequency if you are enabling this option.


Always check spelling before sending

To specify whether to check spelling before sending the message or not.

Always suggest replacements for misspelled words

To specify whether to suggest replacement for misspelt words or not.

Ignore words in UPPERCASE

To enable or disable checking words in upper case letters.

Ignore words with numbers

To enable or disable checking words containing numbers.

Ignore original message in replies

To enable or disable checking the spelling of original mails in replies.

Step 3: Define Target

Using  the Defining targets procedure, define the targets for deploying the Outlook Configuration.

Step 4: Deploy Outlook Configuration

Click the Deploy button to deploy the defined Outlook Configuration in the defined targets. The configuration will take effect during the next user logon.

To save the configuration as draft, click Save as Draft.