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Compliance regulations are crucial for developing a strong cybersecurity plan in organizations. Regulations are often established to protect data and ensure that other security policies are in place. With cyberattacks rising steadily over the past few years, different regulations, like the GDPR, SOX, and PCI DSS, have been brought forth by governments. The Protection of Personal Information Act (POPIA) is one such regulation mandated by the South African government. It is similar to the EU's GDPR in the way it protects personal data. POPIA regulates how organizations work with personal data and holds them accountable for their use and misuse of data.
POPIA applies to organizations operating in South Africa; it also pertains to organizations that process personal data in South Africa but are not actually domiciled there.
The scope of POPIA is very comprehensive and applies to any personal information that can be used to identify a person, including full name, address, phone number, and religious or political views.
Legal actions include fines up to R10 million or prison terms.
As soon as a data breach is discovered, it must be reported to the Information Regulator and the concerned individuals.
The POPIA framework has a few core principles that pertain to the processing of personal information. The important points for IT administrators of any organization to focus on include:
Personal information should be processed lawfully. The information collected should be minimal and justifiable based on the purpose of collection; individuals must give their consent.
The organization must appoint an Information Officer who?s responsible for ensuring that the information protection principles of POPIA are being complied with.
The personal information collected should be purpose-specific, and the person who?s data is being collected should be informed of the purpose while giving their consent.
The collected information should always be complete, lawfully collected and processed, and updated whenever necessary.
The organization that collects the personal information is accountable for controlling, securing, and maintaining the integrity of the personal information in its control through organization-wide protocols and controls for data access and processing.
Organizations have to adopt a process that allows data subjects to verify whether the organization holds personal information about them, request a description of such information, and request that the organization delete their information on account of consent withdrawal or data inaccuracy.
A unified approach to information security compliance ensures organizations not only address identified risks but also comply with the law. Further, having a solution like ADManager Plus, which allows you to manage access to data and offers prepackaged compliance-specific reports, enables you to stay compliant with not just POPIA but also other regulations like HIPAA, SOX, the GDPR, and PCI DSS.
The following steps explain how ADManager Plus makes it easy for your organization to become POPIA-compliant.
The first step in the process is to determine the sections of POPIA that apply to your organization. This depends on factors like the nature of your company, the type of business your company participates in, and the information that you store and process.
ADManager Plus can help you:
The next step is to develop protocols for how data is processed in your organization, including who does the processing. It's important to secure personal data from unauthorized processing and access and not just from cyberattacks but also from insiders.
ADManager Plus can help you set up an approval workflow to:
Maintaining compliance requires focused monitoring of the established protocols and data. Organizations that are accustomed to traditional approaches of information security compliance may focus on annual audits and find it difficult to build in the processes necessary to support sustained compliance.
With ADManager Plus, you can:
ManageEngine ADManager Plus is a web-based Windows AD management and reporting solution that helps AD administrators and help desk technicians accomplish their day-to-day activities. With an intuitive interface, ADManager Plus handles a variety of complex tasks and generates an exhaustive list of AD reports, some of which are essential requirements to satisfy compliance audits. It also helps administrators manage and report on their Exchange Server, Office 365, and Google Workspace environments, in addition to AD, all from a single console.